EMAC Overview July 17, 2008

National Mutual Aid The Emergency Management Assistance Compact is a nationally adopted mutual aid Compact that facilitates the sharing of mutual aid resources (services, personnel and equipment) across state lines during times of disaster and emergency. Membership: 50 states, the District of Columbia, U.S. Virgin Islands, Puerto Rico, and Guam.

The History of EMAC EMAC was initiated by Florida Governor Lawton Chiles after the devastation left by Hurricane Andrew in 1992.

The History of EMAC (Continued) Concept of Emergency Management Compact Conceived by Southern US Governors Adopted as Southern Regional Emergency Management Assistance Compact Agreement broadened to EMAC and NEMA became administrator Endorsed by National Governor’s Association & FEMA for Nationwide Use Ratified by US Congress and Signed into Law (PL )

The Goals of EMAC Provide national leadership and expertise on mutual aid Coordinate EMAC capabilities with national preparedness, response and recovery Sustain and enhance mutual aid capabilities Promote mutual aid and strengthen relationships

Deploy Under EMAC State/Local EOC Support Damage assessment Disaster recovery services Logistics support Donations management Law Enforcement services Communications Fire fighting Aviation support Biological/chemical Response Teams Medical support services Hazard mitigation Community outreach Search and Rescue Debris clearance services Public Health services Environmental Health services HazMat Response Teams Human services/mass care Animal control services Incident Management Teams HazMat Response Teams Any capability from Member States can be shared

EMAC: Effective & Scalable Days of Response 38 States Deployed 733 Civilians Personnel 1,828 National Guard 215 Days of Response 48 States Deployed 19,426 Civilians Personnel 46,503 National Guard Response Resource Breakdown Source: GAO

Recent Events Iowa Flooding – 29 Missions – 216 Personnel (100% Civilian) – 1.7 Million California Lightening Wildfires – 18 Missions – 170 Personnel (73% National Guard) – 11.4 Million July 14, 2008 Data - Unaudited

Executive Task Force (ETF) ETF Chair Immediate Past ETF Chair ETF Chair Elect 10 Lead State Regional Representatives 3 At-large Members EMAC Administration (identified above) EMAC Administration NEMA EMAC Coordinator EMAC Training Coordinator Senior EMAC Advisor Legal Liaison EMAC Advisory Group Response & Recovery Stakeholders Federal Partners Operational Coordination Components National Coordination Group National Coordinating Team(s) Regional Coordinating Team(s) A-Team(s) EMAC Committee State Emergency Management Directors Private Sector Liaison (non-voting) Governance Structure NEMA National Emergency Management Association

Advisory Group Members Adjutants General Association of the United States Association of Public Communications Officials American Ambulance Association American Public Works American Waterworks Association Association of State & Territorial Health Officials International Association of Fire Chiefs International City/County Management Association Major City Chiefs Association National Association of Counties National Association of County & City Health Official National Association of State Emergency Medical Services Officials National Governor’s Association National League of Cities National Sheriffs’ Association Centers for Disease Control & Prevention DHS/FEMA National Guard Bureau

State Support of EMAC Designate personnel to support EMAC Define roles & responsibilities (in-state)

Implementing EMAC

EMAC Process: Step # 1 Preparing upfront will get resources deployed faster and more accurately

Escalated Response National Model Intrastate Mutual Aid Agreement that compliments EMAC for a seamless escalation of the response. Working with disciplines to develop implementation plans at the intrastate level

Resource Typing National Incident Management System (NIMS) – Resource: Personnel, teams and major items of equipment available for assignment to incidents. – Category: Function where resource is most useful – Kind: broad category of like resources, such as teams, personnel, equipment, supplies, vehicles, and aircraft – Component: A part of the resource – Metric: standard of measurement – Type: Level of capability

Mission Packages It is how resources are requested during events! The Step after Resource Typing: Identifies the Resource Type, the mission, cost, logistics, etc. Identifies, evaluates and documents the knowledge, skills and abilities of personnel (aka Credentials) who will deploy on the team.

Mission Packaging

Mission Package Example BASIC LIFE SUPPORT TRANSPORT PACKAGE k. ESTIMATED COST PER DAY: PERSONNEL $ 4, EQUIPMENT COSTS: $ 5, TOTAL: $

Mission Package Status Delivered 92 mission packages to FEMA Being reviewed by FEMA Project Support Team (Working Group) Continue to develop mission packages for deployable resources – First Focus: Work with Disciplines through the EMAC Advisory Group Continuity of Government Teams

Why Mission Packaging Works: Credentialing Use Resource Typing to Build the Mission Packages Within the Mission Package: Assign personnel that have the skills, knowledge, and abilities Resource Owner Registries – Verify professional licenses/certificates, etc. – De-list from mission package

Credentialing When Deploy: Arrive at Staging Area with State Issued Photo ID, Agency Issued ID, and EMAC Mission Documentation Assign event identification (badge, arm band, etc.) at Staging Area Leave event identification at Staging Area when demobilized

EMAC Process: Steps 2 & 3 EMAC Process begins with a Governor’s Declaration Emergency

EMAC Process: Steps 4 & 5 Recur until needs are met

Requesting Assistance Requesting State State Emergency Management Agency Resource Owner: Agency, Department, Local, County, City etc. EMAC does not “own” resources. It is the system for moving resources.

Providing Assistance Resource Owner: Agency, Department, Local, County, City etc. State Emergency Management Agency Assisting State EMAC does not “own” resources. It is the system for moving resources.

Assistance Through EMAC EMAC does not “own” resources. It is the system to move the resources. Requesting StateAssisting State Resource Movement State Emergency Management Agency Resource Provider: Agency, Department, Local, County, City etc. EMAC

EMAC Process: Steps 6, 7 & 8 Consider demobilization requirements when resources are mobilized. Changes in the mission result in an amendment to the mission order before demobilization

EMAC Process: Steps 9 & 10 Auditing, keeping good records, & matching to mission order speeds reimbursement

Resource OwnerAssisting StateRequesting State Reimbursement Packages Should Follow State GAAP Procedures EMAC Form R-2EMAC Form R-1Reimburse Assisting State Compile Documentation (that support mission expenses) & compare costs to mission Timesheets/payroll Lodging/Food (if not provided on mission) Payment Vouchers Receipts Etc. Prepare Payment Vouchers Submit audited claim to home state EMA with costs compiled on EMAC R2 Form with supporting documentation (retain copy for files) Review/Audit Reimbursement Claims from Resource Owner: Seek additional documentation or decline costs Compile Documentation (that support mission expenses) on EMAC R1 Form Timesheets/payroll Lodging/Food (if not provided on mission) Payment Vouchers Receipts Etc. Submit audited claim with cover letter and support documentation (retain copy) Review claims and supporting documentation Request additionally needed documentation and/or discuss claim issues with Assisting State Issue payment to Assisting State per instructions on cover letter If seeking Federal Reimbursement: Use records to write Project Worksheet if available for public assistance under Stafford Act Pay Assisting State Pay Resource Owner (when receive reimbursement package or when reimbursed)

For More Information Angela Copple NEMA EMAC Coordinator National Emergency Management Association Kristin Robinson NEMA Government Relations Director National Emergency Management Association Visit the EMAC web site at: