1 Welcome to Teach for America New Recruitment Team Members! 7/2/14

2 Your Presenters: Carrie Love, Rebekka Sullender and Kim Pierce Carrie Love Director, HA Generalist Rebekka Sullender Director, HA Knowledge Management Kim Pierce Managing Director, Benefits Krista Potter Associate, HA Knowledge Management

3 The Human Assets (HA) Team and You ContactDescription HA GeneralistWill be your one point of contact for all HA needs. You can reach out to your Generalist for any HA question. Launching September 1! Until then reach out to for benefits specific questions or for anything else OmbudspersonConfidential, informal resource for staff seeking additional perspective, coaching or connection to resources to address issues or questions. Currently in the hiring process for this person. Until then, you can reach out to Talitha Green Ling. HA People PartnerPartners with the recruitment team on overarching HA strategy to empower, develop, and sustain people to do great work and lead with our core values Jessica Berg and Alicia Reyna are the Recruitment Team’s HA People Partners

4 WebEx Stuff Enter chat messages Feedback tools Annotation tools

5 Objectives Understand how to work with HA to get your personal questions and needs meet Understand how to utilize TFAHub as a resource during on-boarding and beyond Understand how to use Workday to get information and documents you need Understand your compensation package and how to fill out the appropriate forms and paperwork Understand your paid time off and how to actively plan to utilize those days Understand what benefits are available to you and how to access them (including healthcare and retirement plans)

6 Tour of TFAHUB Bookmark it!

7 Workday Demo All of the information about YOU is managed in Workday. Everything from contact information to salary. It also has links to other HA systems. This is what you will see when you first log-in.

8 Workday Demo One thing you should do ASAP is verify that your home and work contact information is correct. Outlook pulls your work contact information directly from workday so make sure this is up-to-date so people can reach you! Check out your contact information You can find others’ information in their outlook properties Click edit if you need to make changes

9 Workday Demo You will also do things like sign-up for benefits and complete your performance review. When it’s time to do those things a “task” will show up in your workday inbox. More on benefits later!

10 Compensation Reminders Pay Lag Relocation Reimbursement

11 Onboarding Paperwork PLACEHOLDER FOR CARRIE TO ADD CHECKLIST HERE

12 Paid Time Off, Holidays, and Sick time Three types: Paid Time Off (or PTO), Holidays, and Sick time.Holidays Granted sick time, but accrue PTO with each pay period You must request vacation ahead of time in Kronos Also have paid jury duty and bereavement leave

13 Kronos – Request Time Off My Actions Time Off Request Select the type of request, enter the dates that you would like to take off, record the hours per day (4 or 8 hours), then click next to send it to your manager.

14 Kronos – Check Your Vacation Balances My reports Select Accruals and Balances and enter a date and then hit view report You’ll see a report with your vacation, sick time and other balances (hint: the 2 nd column: Period Ending Balance is the one that matters)

15 The Benefits Team… The Benefits Team Kim Pierce– Managing Director, Benefits Carolina Williams – Specialist, Benefits Natasha Ruffin – Specialist, Benefits Contacting the team before the Generalist launches Starting September 1 st you will go to your Generalist for Benefits Questions A team of Benefits professionals dedicated to ensuring Teach For America’s benefit plans, programs and services are designed and administered so as to be flexible enough to meet the diverse needs of staff within ever present fiscal and regulatory realities.

16 Benefits Teach For America Offers Protecting You and Your Family Healthcare – Medical, Dental, Pharmacy Flexible Spending Accounts – Medical, Dependent Care Wellness Programs Short and Long-Term Disability Coverage Life & AD&D Insurance Planning for Your Future Retirement Savings Plan Financial Advisor Services Managing Your Life Back-up Dependent Care Program Employee Assistance/Resource & Referral Program Transit Benefit (in limited locations) Paid Adoption and Caregiver Leaves Adoption Assistance (Reimbursement)

17 Protecting You & Your Family – Choosing HealthCare/Medical Coverage Two types of plans offered through Cigna: Basic and Premium Can choose to cover just you, you and a spouse/domestic partner, or you and a family You must sign-up for medical coverage to receive dental and vision coverage You must have completed and submitted all required new hire paperwork before you will be able to enroll. You MUST sign up for healthcare benefits within your first 30 days on staff Benefits information on TFAHUB Teach For America offers staff members a choice of medical plans. Both plans are very generous based on what is offered by the plans and the cost to staff members.

DEDUCTIBLES AND OUT-OF-POCKET MAXIMUMS OPEN ACCESS PLUS – BASIC PLANOPEN ACCESS PLUS – PREMIUM PLAN Overall Deductible (What you pay before the plan pays for covered services you use)  In-network providers $600 person / $1,200 family  Out-of-network providers $1,500 person / $4,500 family  Does not apply to in-network office visits, co-payments, home health care or prescription drugs  In-network providers $250 person / $500 family  Out-of-network providers $750 person / $2,250 family  Does not apply to in-network office visits, co-payments, home health care or prescription drugs Specific Deductibles (What you pay before the plan begins to pay for these services)  $250 per admission for in-network hospital stay  $500 per admission for out-of-network hospital stay  $50 Home Health Care annual deductible  There are no other specific deductibles  $100 per admission for in-network hospital stay  $200 per admission for out-of-network hospital stay  $50 Home Health Care annual deductible  There are no other specific deductibles Out-of-Pocket Maximum (The most you could pay during a coverage period (usually one year) for your share of the cost of covered services)  In-network providers $1,200 person / $2,400 family  Out-of-network providers $4,500 person / $13,500 family  In-network providers $1,000 person / $2,000 family  Out-of-network providers $2,500 person / $7,500 family

19 Choosing the Right Healthcare Plan and Retirement Saving Resouces for You Benefits information on TFAHUB

20 Workday - Inbox

21 Workday – Enrolling In Benefits

22 Workday – FSA?

23 Workday – Automatically Enrolled

24 Workday – 403(b) Retirement Savings Plan?

25 Workday – This Is What You Elected

26 Questions and Reminders Submit your new hire paperwork ASAP if you haven’t done so Sign up for benefits within your first 30 days Verify your contact information in Workday Reach out to HA with any questions – we are here to help!