Created by: Tanya Morgan.  Access is the database software of the Microsoft Office suite.  A database is a collection of objects that work together.

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Presentation transcript:

Created by: Tanya Morgan

 Access is the database software of the Microsoft Office suite.  A database is a collection of objects that work together to: ◦ Store data ◦ Retrieve data ◦ Display data ◦ Summarize data

 DBMS stands for DataBase Management System  A DBMS allows you to store, retrieve, analyze, and print information ◦ Example: Filing cabinet  A computerized DBMS is ◦ much faster ◦ more accurate ◦ more flexible

Quick Access Toolbar Title Bar Ribbon Tab for the displayed object Tab for open object Status Bar Shutter Bar Open/Close Button

 Table – stored in a format called a datasheet  Query – Use to search for and retrieve data from tables using conditions  Form – Displays data from tables/queries similar to a paper form  Report – Displays data in a format that is customized for on-screen viewing or printing ◦ Used to summarize data and calculate totals  Macro – Automates database operations  Module – Similar to a macro; allows more complex programming of database operations

 Record – A complete set of data. ◦ Example: All information about 1 movie from your Music and Movies database  Field – A single characteristic within a record. ◦ Example: The actor/actress of a movie  Field name – Name of a column/field in a datasheet.  Field value – Data entered into a field.  Datasheet View – Displays data in rows and columns.  Design View- View that allows you to add, delete, and rearrange fields

Record First record button Previous record button Current Record Next record button Last record button New (blank) record button

 Field selector ◦ Appears at the top of each column ◦ Contains the field name ◦ Allows you to select the entire field column  Record selector ◦ Appears to the left of the first field ◦ Allows you to select the entire record  Datasheet selector ◦ Box in the upper-left corner of a datasheet ◦ Allows you to select all records and fields of a datasheet

Field Selector Record Selector Datasheet Selector

 Template – Creates the database and one or more table, query, form, and report objects  Blank Database Template –Creates a database with no objects in it  The Access 2007 name extension is…. accdb

 Primary key – The field that contains a unique field value for each record in the table.  AutoNumber – Automatically adds a unique number to the primary key field for each record in the table  Data type – Determines the kind of data that you can enter in the field  Alphanumeric data – A combination of numbers and text #

 Text  Memo  Number  Date/Time  Currency  AutoNumber  Yes/No  OLE Object  Hyperlink  Attachment  Lookup Wizard

 Design View – Add, delete, and make changes to the way that fields store data  Design grid – Top half of the Table Window in Design View  Field Properties pane – Bottom half of the Table window in Design View  Field Property – Describes a field’s contents beyond the field’s basic data type  Field Size Property – sets the number of characters you can store in a text, number, or AutoNumber field

Primary key symbol Current Field Design Grid Field Properties Pane

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