Lesson 1 Introduction of Databases Using Microsoft Access

Overview What is database Steps to design a database Elements, menus, toolbar of MS Access Work with MS Access

What is database A collection of information eg, lists of names, address, phone no for contact Each item of information in the list such as name, phone no is called a field. The collection of field information for one person in the list is a record. Field and record information is contained in a grid called a table.

Phone list of teaching staffs NameAddressPhone nosubjects Mr. Lau WTFlat 5603, block 10, City One, Shatin Computer Ms Cheung M W Flat 5604, block 10, City One, Shatin Computer Physics Mr. Mak C HFlat 5605, block 10, City One, Shatin Mathamatics Physics Fields Record

Database Storage and management Objects you create are stored in a single database file eg : stafflist.mdb A computer application that you use to create and maintain databases is database management system (DBMS)

Design a Database 1.Define purpose 2.Plan database objects 3.Create tables 4.Create queries 5.Create forms and reports

Assignment Design your own contact list Which includes 1.Class 2.Name (may set as primary key) 3.Class no 4.Favourite subject 5.Birthday 6.Phone no

Tasks included 1.Open a database 2.Create fields in a table with different data types 3.Add records to the table using DATASHEET view 4.Create an AUTOFORM 5.Add records to the table using the Form

Short Quiz 1.What is the term describes all the data for one entity in a table? Record File Field Query

Short Quiz 2. What is the extension of a database file? Filename.acc Filename.mdb Filename.msdb Filename.dbms

Short Quiz 3. Which of the following should be the most suitable as a datatype of the field DateofBirth? text currency hyperlink Date/Time

Design your own contact list

Private key

Manage data base