February 21-22, 2006RIFDS Training 1 RIFDS TRAINING Presentation by LeRoy Gishi Chief, Division of Transportation Bureau of Indian Affairs

February 21-22, 2006 RIFDS Training2 AGENDA  Background  Rulemaking and Funding Allocations  Road Inventory  RIFDS: Automating the Road Inventory System  BIA-DOT Instructor Led Training  Questions

February 21-22, 2006RIFDS Training 3 BACKGROUND

February 21-22, 2006 RIFDS Training4 ABOUT THE BIA-DOT  BIA-DOT’s mission is to provide consistent, accurate, and verifiable service to regional and field users.  BIA-DOT is responsible for 59,000+ miles of roads and about 1600 bridges.  BIA-DOT currently manages IRR programs through a combination of software tools and manual processes.

February 21-22, 2006 RIFDS Training5 ABOUT RIFDS  RIFDS: Road Inventory Field Database System  Manages the Road Inventory Data Needed for the Distribution of Transportation Funds to All Tribes  Developed According to Regulations in 25 CFR Part 170, Finalized in Aug and implemented in Nov  An Automated Version of the Road Inventory Data Management

February 21-22, 2006RIFDS Training 6 RULEMAKING AND FUNDING ALLOCATIONS

February 21-22, 2006 RIFDS Training7 HOW FUNDS ARE ALLOCATED

February 21-22, 2006 RIFDS Training8 FUND ALLOCATION  IRRHPP : Indian Reservation Roads Highway Priority Projects  IRRBP: Indian Reservation Roads Bridge Program  PAF: Population Adjustment Factor  RNDF: Relative Need Distribution Factor  TTP: Tribal Transportation Planning

February 21-22, 2006RIFDS Training 9 ROAD INVENTORY

February 21-22, 2006RIFDS Training 10 RIFDS: AUTOMATING THE ROAD INVENTORY PROCESS

February 21-22, 2006 RIFDS Training11 BUILT-IN QUALITY CONTROL  Reviews and Approvals  Attachments  Validation Routines  All the Charts Are Coded in RIFDS and Are Used to Check the Data

February 21-22, 2006 RIFDS Training12 HOW RIFDS RELATES TO THE UPDATE RECORDS PROCESS Route Submitted Field Region BIA-DOT

February 21-22, 2006 RIFDS Training13 BIGGER PICTURE - ITIMS  RIFDS Is the First Module of an Entire Suite of Management Tools  Other Modules Distribution Management (DMM) Control Schedule/TIP (CS/TIPS) Bridge Management System (BMS)

February 21-22, 2006 RIFDS Training14 RIFDS CURRENT HELP RESOURCES  RIFDS Field and Region User Manual  Technical Notes  Coding Guide  Pop-Up Screens in RIFDS  Validation Report  Helpline

February 21-22, 2006RIFDS Training 15 BIA-DOT INSTRUCTOR LED TRAINING

February 21-22, 2006 RIFDS Training16 HOW TRAINING WILL BE DONE  Classroom Setting  Portable Servers Allow Inventory Training Based on a Consistent Curriculum  Workbooks  Instructor led Training (BIA, eventually with TTAPs)

February 21-22, 2006 RIFDS Training17 GOALS OF FIELD USER TRAINING  How to Use the System  How to Prepare the Inputs  How to Respond to Issues

February 21-22, 2006 RIFDS Training18 TYPICAL TRAINING AGENDA FOR USERS Day 1 8:30 – 9:15 am 9:15 – 10:00 am 10: :15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 3:00 pm 3:00 – 3:15 pm 3:15-4:00 pm Changes in RIFDS (MR3) Navigating RIFDS (MR3) Break Getting Your Work Done in RIFDS (MR3) Lunch Getting Your Work Done in RIFDS (MR3) Break Tips for Handling Attachments

February 21-22, 2006 RIFDS Training19 TYPICAL TRAINING AGENDA FOR USERS Day 2 8:00 – 9:15 am 9:15-10:00 am 10:00 – 10:15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 3:00 pm Advanced Topics Reports Break Time for Practice and Questions Lunch More Time for Practice and Questions

February 21-22, 2006 RIFDS Training20 GOALS OF MANAGER TRAINING  Why the System Exists  How the System Functions in Different Parts of the Year  How RNDF are used  Auxiliary RIFDS Functions  RIFDS Reports  How RIFDS Fits to the Larger ITIMS System

February 21-22, 2006 RIFDS Training21 TYPICAL TRAINING AGENDA FOR MANAGERS 8:00 – 9:15 am 9:15-10:00 am 10:00 – 10:15 am 10:15 – 12:00 pm 12:00 – 1:00 pm 1:00 – 2:00 pm 2:00 – 3:00 pm Update Records Process Demonstration of RIFDS Break Tracking Road Construction Funding Allocations Lunch How to Manage Resources for RIFDS Importing and Exporting Data

February 21-22, 2006 RIFDS Training22 TRAINING BY THE TRIBE  In Addition to the Executive Training  When You Can Do It Yourself  What Kind of Documentation and Resolutions are Needed from Tribes  How This is Related to Self Governance  What Are Inherently Federal Functions

February 21-22, 2006 RIFDS Training23 TO SCHEDULE TRAINING  Several Weeks Notice Must be Given  Arrangements for Room and Board, etc.  Classroom with Computer Terminal for Each Participant with RIFDS Training Database Loaded  Limited by the Room, but No More Than 20 Participants Per Instructor

February 21-22, 2006RIFDS Training 24 QUESTIONS?