1.Audio Check Raise your hand when ready Check yes when complete 2.In the chat area, tell us some of the challenges you face deploying a new piece of software or a new service in your organization.

Introductions Jennifer Falkowski SMRLA Joanne Trepp AACPL

Let’s Review Our Wimba Tools: These buttons indicate “Yes” or “No ” Click this icon to “raise your hand” The Pointer tool helps to “claim your real estate on the screen” lets everyone know where someone is about to type. Click on the big “T” tool to type on the screen. Make sure to hit the enter button to make the text appear. Do not use these tools unless specifically instructed. Type your message in the chat box and press enter. You can send message to everyone in the “Main Room” or your can use the drop down box to send to an individual.

Ground Rules Turn off , phones, instant messaging tools and clear other distractions away from your training area. Participate and prepare to be called on by name. Raise your hand if you have an immediate question or comment. Be patient waiting for a response to your chat messages. If you need to leave the program, please send us a chat message and either enable the “away” status or exit to the lobby. Pg. 2 of participant guideClick YES when you’ve read the rules.

Application sharing is one of the most attractive features in the synchronous environment, but to fully engage participants we need to move beyond “watch me demonstrate” and allow participants to interact with the application. This session discusses creative ways of encouraging collaboration in a virtual classroom setting using application sharing. Topics include instructional uses of the tool best practices and techniques ground rules for collaborative exercises exercise design. Application Sharing

At the conclusion of this session, participants will be able to…  Design effective application sharing exercises that maximize collaboration  Identify the Producer’s role in supporting application sharing  List some best practices for application sharing Objectives

What is application sharing? Pg. 3 in Participant Guide

View only Participants interact with the software shared by the trainer or participant Range of engagement

Demonstration

How could you use application sharing for online training/meetings? Claim your real estate on the whiteboard.

 Demonstrate software features.  Create a case study and pass control from participant to participant to complete steps in a series.  Small groups can collaborate by sharing common office software packages in breakout rooms.  Participants can use application sharing in individual breakout rooms.  Teaching skills that involve technology. A single participant can interact with the technology based on a case study or mock telephone call. Instructional Uses

Application Share 101 You can share your desktop or control of the cursor Select the name of the user and how you’d like the content to display (within content frame or a new window)

Application Share 101 cont….

Select content area you want to share  drag target icon to window  resizable screen area  full desktop

Cursor Control Your Turn! Raise your hand to volunteer to try taking over cursor control.

Application Share Your Turn! Raise your hand if you want to volunteer to share your library web site.

Break

Know the capabilities of your software What types of applications can be shared? Can the entire desktop be shared? What are the bandwidth requirements? Can participants interact with the application or just view it? Can applications be shared from a participants’ desktop? Best Practices and Techniques

Plan for technology gaps. Evaluate when to use and not use application sharing. Tell learners where to look. (Narrative tour.) Optimize visibility of the mouse. Start – settings – control panel to change mouse property settings. Plan for latency. Determine student viewing area. Use the page up and page down keys. Will render images quicker than scrolling. Best Practices and Techniques

Implement ground rules – make sure the participants understand these guidelines when giving the exercise instructions: Apply window management. If you are sharing your entire desktop, close any windows that you do not need. Closing all the unnecessary windows will help focus attention. Ask permission. When assuming control of another‘s shared application be sure to ask permission. Explain to them what is happening. Ground Rules for Collaborative Exercises

Exercise Design Low Interaction High Interaction

Demonstration and Desktop Practice

Lesson 1 The new Office: Made for you

Get up to speed with the 2007 Office system The new Office: Made for you Yes, there’s a lot of change to familiar Microsoft Office programs. But it’s good change. With the Ribbon, commands and other tools you need are now exposed and more readily available.

Get up to speed with the 2007 Office system What’s on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands. Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program. Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids. Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.

Get up to speed with the 2007 Office system What’s on the Ribbon? How do you get started? In Word 2007, for example, that’s the Home tab. It’s got the commands that people use most commonly when they write documents: font formatting commands (Font group), paragraph options (Paragraph group), and text styles (Styles group). Begin with the first tab.

Get up to speed with the 2007 Office system How commands are organized Commands are organized by how they’re used. Frequently used core commands no longer have to share space with a range of remotely related commands on a menu or toolbar. They’re the ones that get used, and so now they’re the ones most prominently featured.

Get up to speed with the 2007 Office system More commands, but only when you need them Commands you use most are available on the Ribbon all the time. Others appear only when you need them, in response to an action you take. For example, the Picture Tools in Word appear on the Ribbon when you insert a picture, and they go away when you’re done. The Ribbon responds to your action. So don’t worry if you don’t see all the commands at all times. Take the first steps, and what you need will appear.

Get up to speed with the 2007 Office system More options if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group. On the Home tab, click the arrow in the Font group. For example, to get to a less commonly used font option in PowerPoint ® 2007: The Font dialog box opens, with the full selection of font commands.

Get up to speed with the 2007 Office system Preview before you select Are you familiar with the try-undo-try cycle? You make a change, it’s not what you want, and so you undo and keep trying until you get what you had in mind. Now you can see a live preview of your choice before you make a selection, which saves you time and gives you better results.

Get up to speed with the 2007 Office system Suggestions for practice 1.Add a bulleted list in Word. 2.Apply heading styles in Word. 3.Insert a picture into a Word document. 4.Format text in Word using the Mini toolbar. 5.Add a button to the Quick Access Toolbar in Excel ®, and then delete one

Application Round Robin

“Because working with an application during a sharing exercise often takes the trainer’s/ facilitator’s focus away from the virtual classroom, it is very helpful to have a producer to monitor feedback, questions, & interactions.” from Live and Online! Tips Techniques, and Ready –to-Use Activities for the Virtual Classroom by Jennifer Hofmann. Producer’s Role in Application Sharing

 Practice, practice, practice with your facilitator  Have slide set of screen shots just in case Application share does not work at either your end or your participants’ end.  Use a second computer so you can see the view the participants will see and adjust your screen accordingly. This will also allow you to have easy access to chat, see hands raised, emoticons, etc. so you can stay engaged with your participants. Producer’s Tips for Application Sharing

Questions?