21 ST Century Community Learning Centers Before- and After-School Summer Expansion Grant (21 st CCLC Summer Expansion) Technical Assistance Webinar March 25, 2011 Michigan Department of Education Office of Early Childhood Education and Family Services

Introduction Supported through Michigan Legislature $3 Million Temporary Assistance for Needy Families (TANF) Interagency Agreement between Michigan Department of Human Services/Children’s Trust Fund and Michigan Department of Education Pilot Summer Expansion from June 6, 2011-September 2, 2011.

The Website

Academic Enrichment –Expansion of last year’s summer academic programming –Using hands-on, active learning model Tutorial Services –Reading –Mathematics 21st CCLC Summer Expansion Objectives

Additional Services –youth development activities –drug and violence prevention programs –counseling programs –personal safety –internet safety –art and music –nutrition –recreation programs –technology and vocational education programs –character education programs

21st CCLC Summer Expansion Objectives Families Services –literacy –household budgeting programs –GED completion assistance –career guidance and related educational development

Eligible Applicants Current 21 st CCLC grantees Funds may be used only for students entering grades K-9 Sites must have current license Maximum of five sites per application –Use current 21 st CCLC project number

Funding Range Maximum grant award $45,000 per site Maximum of five sites per application

Application Review Process Grant reviewers needed – Reader Session, April 25 Scored according to rubrics Maximum score 100 points Individual review –inter-rater reliability –team consensus Rank order according to score Additional factors may apply –evidence of previous successful grant performance –non-duplication of service/supplement vs. supplant –geographical distribution

Cover of Application Identify applicant organization Complete all requested information List the sites to be expanded –Group by current 21 st CCLC project number Original signature of applicant’s authorized official in blue ink on original application

Assurances Original signature in blue ink on original Affirms that applicant will comply with all requirements Binding contract

Project Abstract 5 points Rubric page 8 Used to provide brief information about the project Often copied to represent the project to the public Use 3 rd person Do NOT say “see attached”

Narrative Proposal Narrative Proposal = 85 points –Narrative Summary – 50 points –Project Plan - 20 points –Facility Description - 5 points –Program Personnel - 10 points “Heart of the Proposal” Narrative summary (2 pages per site, maximum of 10) Project Plan sheets (as many as needed) Complete, thorough plan, including a minimum of four (4) items of the goals listed on page 12

Narrative Summary 50 points Rubrics on pages 9-11 Four Sections –Expansion –Description of Services –Parent Involvement and Family Function –Community Collaboration

Narrative Summary Expansion –Add students –Add hours and/or days and/or weeks –Add services

Narrative Summary Description of Services –Academic enrichment –Youth development, drug and violence prevention, pregnancy prevention, character education and counseling –Recreation, sports, art, music and technology –Number of students, hours of operation, unique features and operational information

Narrative Summary Parent Involvement and Family Function –Describes opportunities and services to families to meet the needs for the community –Describes parent involvement including planning, implementation, program evaluation, and on-going policy and advisory roles

Narrative Summary Community Collaboration –Describe services to community supports and links –Describe community involvement including planning, implementation, program evaluation, and on-going policy and advisory roles

Project Plan 20 points Rubric on page 12 Complete Part C, page 3 Goals –Minimum of four (4)

Goals Required to target and evaluate at least 4 of the identified goals: –Reduction in juvenile violence and gang related activities –Reduction in aggressive behavior and bullying –Increase in academic achievement –Improved summer attendance and reduced dropout rates from summer program –Increase drug and alcohol prevention awareness –Increase abstinence-based pregnancy prevention –Increase development of new skills and interests

Goals Required to target and evaluate at least 4 of the identified goals, cont.: –Increase positive behavioral changes in school and the community –Increase safety awareness –Provide first aid and health education –Increase nutritional awareness –Provide job skills –Increase leadership skills –Provide parental involvement and improved family functioning –Increase preparedness for self sufficiency –Provide community collaboration and links to other community supports

Facility Plan 5 points Rubric on page 13 of instructions Complete Part D, page 4 P.A licensing Must include copy of current license Sites appropriate for activities

Program Personnel 10 points Rubric on page 14 of instructions Compliance with Child Day Care Licensing Rules

Budget 10 points Rubric on page 17 of instructions Funding period: June 6, 2011 – September 2, 2011 Three parts: summary, detail, and narrative Appropriate, cost-effective, expenditures for planned expansion Maximum request $45,000/site

Budget Administration capped at 10% of request –Total of lines 230, 240, 250, 260 and 280, plus indirect costs –does not include rent of a facility not owned by applicant or partners Faith Based, Community Organizations –may not charge directly for administrative costs –Do not use lines 230, 240, 250, 260 –use 10% maximum for indirect costs if no negotiated indirect rate Use line 280 for evaluation only –does not count in 10% administration cap

Budget Use negotiated indirect rate, if available Signatures in blue ink on original application Allowed/not allowed

Monitoring Responsibilities and Performance Reporting On-site Monitoring Statewide Evaluation –MSU Instruments –EZreports Local Evaluation –Program quality –Specific targets/goals –Qualitative and quantitative –Staff evaluation, student and parent satisfaction, curriculum and environment evaluation

Evaluation Overview MSU will conduct the state evaluation –Provide end-of-grant statewide report –To do so, MSU needs to summarize data across grantees on the selected goals –Some goals are easier to measure than others These points about evaluation cover only summer program for students enrolled as part of the expansion: –If new services/hours, MSU will use EZreports to identify students participating in those services or at those hours –If new population (e.g., new grade), MSU will use EZreports to identify students meeting the population definition

Evaluation Overview, Cont. Local evaluator is required: Primary function is to assist in meeting data collection goals and ensuring data quality Next two slides show easiest way to collect data for each goal within current processes Grantees are not required to follow these suggestions, but it would be easiest under the short timeline

Goal Suggested Evaluation Method Extra Effort Required by Grantees Improved summer attendance and reduced dropout rates from summer program EZreports Nothing except add activities into EZreports and take attendance as usual Provide first aid/health education Provide parental involvement and improved family functioning Increase abstinence-based pregnancy prevention Increase drug and alcohol prevention awareness Student survey Conference call with MSU with grantees around each goal to identify common items for brief survey. Copy and administer survey at end of summer program (anonymous, not sent by MSU) Send completed surveys to MSU. Increase development of new skills and interests Increase positive behavioral changes in school and the community Increase safety awareness Increase nutritional awareness Increase leadership skills Provide job skills Increase preparedness for self-sufficiency

Goal Suggested Evaluation Method Extra Effort Required by Grantees Increase academic achievement Measure of academic achievement; recommended only if already in place Identify academic achievement measure Administer to each student at beginning and end of summer program Document scores Send to MSU Provide community collaboration and links to other community supports Project Director survey MSU administers brief online survey to Project Directors Reduction in juvenile violence and gang related activities Not recommended Reduction in aggressive behavior and bullying

Checklist and Packaging Include original application, with signatures in blue ink, and 4 copies, for a total of five Attach checklist to the top of the original application Do not attach supplementary materials Do not use special binding

Mailing Directions Delivery by agent only MUST BE Received at MDE by 5 PM, April 13, 2011!!!! Fax-back confirmation –If not received by April 14 – CALL US! – – Amanda’s direct line

Important Dates Due Date – April 13 Reader Session – April 25 Anticipated Grant Announcement Date – May 27 Orientation Meeting – June 3 Program Start – June 6

Questions? Pat Hennessey Amanda Stoel John Taylor Lorraine Thoreson