Security Clearance Training Meeting 20 December 2006

Agenda Basic Security Clearance Information e-QIP Initiating Process Joint Personnel Adjudication System (JPAS) e-QIP Completion Process e-QIP Review Process & Derogatory Information Fingerprint Cards Interim Security Clearances, Appeals, & SF312 e-QIP Approval Process SORs, Warning Notices, & RFIs Reporting Responsibilities What’s on the CD?

Basic Security Clearance Information

Acronyms e-QIP- Electronic Questionnaire for Investigation Processing BCA- Bureau of Criminal Apprehension OPM- Office of Personnel Management CCF- Central Clearance Facility SCI- Sensitive Compartmented Information JPAS- Joint Personnel Adjudication System SMO- Security Management Office

Investigation Types ENAC- Entrance National Agency Check NACLC- National Agency Check, Local Check Secret PR- NACLC Periodic Reinvestigation SSBI- Single Scope Background Investigation SBPR- SSBI Periodic Reinvestigation PPR- new, shorter SBPR

Investigation Information NACLCs are good for 10 years from the date the investigation closes SSBIs are good for 5 years Continued Eligibility- When a soldier’s expired clearance is immediately valid after submitting a new one only if the soldier did not have a 2 year break in service Reciprocity- DoD will give reciprocity even if clearance was submitted by another branch or federal department

Questions?

JPAS Tutorial

JPAS Home Page

JPAS Acceptance Screen

JPAS Login Screen DylanBob **********

JPAS Welcome Screen DylanBob

Select Person Screen 123-45-6789

Person Summary Page

Person Summary Page

In/ Out Process

In/Out Process: Owning a Soldier 2006 12 20

In/Out Process: Owning a Soldier

JPAS pointers Do not close out of JPAS using the or File > Close, LOG OUT FIRST! Do NOT use the browser buttons: If you can’t log into JPAS call SGM Kallberg or SFC Hosman to unlock your account or log you out Other JPAS tips for use can be found in the “JPAS Unit Security Managers Handbook” &

Questions?

e-QIP Process

The e-Qip Process REVIEW INITIATE COMPLETE APPROVE

STEP ONE INITIATE REVIEW Security clearance manager must initiate the soldier’s PSQ before the soldier can begin to enter information COMPLETE APPROVE

Initiating: Step One

Initiating: Step Two

Initiating: Step Three Ensure you are under the Nat’l Guard category Scroll down until you see the “Investigation Request” link and click on it

Initiating: Step Four Fill out the required investigation information outlined in the distributed Security Manager’s Handbook Issues not in Handbook: Use Rosemount TACC for “Location of Security Folder” Use soldier’s unit address for “Location of Official Personnel Folder” Use date of Local Records (201 file) Check as “Date of Local Agency Check”

Initiating Example

Questions?

e-QIP Completion Process

STEP TWO INITIATE REVIEW After soldiers are initiated, they can log into the e-QIP website to complete their SF86. COMPLETE APPROVE

Opening a SF86 Go to http://www. opm.gov/e-qip Verify there are 3 If not go to: Tools > Internet Options > Security > TLS 1.0 Tools > Internet Options > Advanced Tab > Sites > type www.opm.gov > Always Allow > OK Click “Try Tests Again” Verify you see 3 Click “Continue”

NO GO!

GO!

Logging into eQIP Soldier enters SSN 123 45 6789

Logging into eQIP Golden Questions The questions will be: Mother’s Maiden Name, Year of Soldier’s Birth, & City of Birth (unknown)

Logging into eQIP Golden Questions After answering the Golden Questions for the first time, it will ask for the soldier to create new questions. These questions are the standard; do not use any other questions! What is your mother’s maiden name? What was the year your mother was born? (4-digit) What is the name of the county you were born in? (Ex answer: “hennepin” not “Hennepin County”)

Soldier Begins Entering Data

Navigating

Additional Comments Last Section Place to add information for reported Derogatory Information (ex: payment plan)

Certifying

Certifying

Attachments to Expect

Attachments to Expect Type in name of included paperwork (ex: Commander’s memo or payment plan)

Supplemental Information

Supplemental Information Don’t fill this out

Validating Soldier goes back to fix errors, if necessary

Validating

Printing Soldier’s Copy Follow instructions to print a copy for soldier’s records FIRST Turn off pop-up blockers (Tools > Pop-Up Blocker > Turn Off Pop-Up Blocker) to print

Completing SF86 Step One: Printing a Copy for Reviewer

Completing SF86 Step Two: Signature Pages

Completing SF86 Step Three: Sending to Reviewer

Common Errors City, State, Zip codes required for all addresses! Clarify debt status (DATES!) include payment plan if debt is still pending Use “Additional Remarks” section or make memo Spouse information (SSN, separation date) Alcohol Record Provide if soldier went to treatment Any packets that have derogatory information should have a commander’s memo included Male Selective Service Number missing “Have you ever been charged or convicted…” juvenile records are not sealed! Signatures must be less than 120 days old

Questions?

e-QIP Review Process

STEP THREE REVIEW INITIATE After the soldier has completed his/her SF86, the unit security manager will review for completeness. COMPLETE APPROVE

Reviewer Gets a Notification The reviewer does not need access to notifications Reviewer will receive packet from soldier and can go to the soldier’s “Person Summary” page in JPAS.

Investigation Request Page Reviewer can navigate here from JPAS “Person Summary” page by clicking on the “Investigation Request” link

Investigation Request Page

Investigation Request Page Turn off pop-up blockers (Tools > Pop-Up Blocker > Turn Off Pop-Up Blocker) to Review SF86

Reviewer Decides Soldier Needs to Revise SF86 Reviewer contacts soldier to revise Soldier will log back in, make any changes, and prints SF86, signature pages, and certifies answers

Reviewer Receives Notification Notification that soldier needs to revise SF86

New Status on Investigation Request Page Status shows Revised PSQ

Final Review Once reviewer is satisfied, select “Review PSQ” button and click “Save” Reviewer sends paperwork to State/DIV (FP cards, interim request, signature pages, derog memos etc.)

THE EPSQ CHECKLIST SOLDIER’S FULL NAME WRITE WHY S/HE NEEDS THE CLEARANCE SIGNATURE REQUIRED THAT SF86 HAS BEEN REVIEWED THIS MEANS IT IS NOT OPTIONAL TO INCLUDE! IF SOLDIER HAS ANY DEROG INFO, THESE 3 THINGS MUST BE INCLUDED!

THE eqip CHECKLIST SOLDIER’S FULL NAME WRITE WHY S/HE NEEDS THE CLEARANCE REVIEWER MUST SIGN THIS SHEET THIS MEANS IT IS NOT OPTIONAL TO INCLUDE! IF SOLDIER HAS ANY DEROG INFO, THESE 3 THINGS MUST BE INCLUDED!

AR 380-67 Appendix I: Adjudication Policy How do I know when to a soldier meets mitigating factors? I-7: Foreign Connections/ Vulnerability to Blackmail I-8: Financial Matters I-9: Alcohol Abuse I-10: Drug Abuse I-11: Falsification I-12: Refusal to Answer I-13: Sexual Misconduct I-1: General I-2: Loyalty I-3: Foreign Preference I-4: Security Responsibility Safeguards I-5: Criminal Conduct I-6: Mental or Emotional Disorders

Derogatory Information “Disqualifying Factors” for Interim clearances are based off of AR 380-67, Appendix I “Mitigating Factors” are those that establish a circumstance that may mitigate the conduct listed in AR 380-67, Appendix I

Questions?

Fingerprint Cards

Fingerprint Card Codes Fingerprint cards are only needed for new or expired clearances Weight In pounds only If more than 499, enter 499 Sex Male: M Female: F Height Enter Ft & In as 1 number Ex: 5 ft 11 in = 511 Eye Color Black: BLK Blue: BLU Brown: BRO Gray: GRY Green: GRN Hazel: HAZ Maroon: MAR Multicolored: MUL Pink: PNK Unknown: XXX

Fingerprint Card Codes Hair Color Black: BLK Bald: BAL Blonde: BLN Gray: GRY Partially Gray: GRY Red/Auburn: RED Sandy: SDY White: WHI Unknown: XXX Brown: BRO Blue: BLU Green: GRN Orange: ONG Pink: PNK Purple: PLE Race A: Chinese, Japanese, Filipino, Korean, Polynesian Indian, Indonesian, Asian Indian, Samoan, Other Pacific Islander B: origin in any of the black racial groups of Africa I: American Indian, Eskimo, Alaskan native, or any persons having origins in any of the 48 contiguous sates of the U.S. or Alaska who maintains cultural identification through tribal affiliation or community recognition W: Caucasian, Mexican, Puerto Rican, Cuban, Central or South American, or any other Spanish Culture regardless of origin or race U: undeterminable race

Fingerprint Cards DO NOT DO DO NOT fill out EVERY field in the fingerprint card. In the “Reason Fingerprinted” field, DO NOT write “SECURITY CLEARANCE” In the name field, DO NOT abbreviate the soldier’s name DO NOT write the soldier’s civilian employer’s address in the “Employer and Address” field. If soldier has aliases, DO NOT forget write them in the “Aliases” field. (L, F M) DO fill out every field that is filled in, in the following example. In the “Reason Fingerprinted” field, DO write the level of clearance being requested. In the name field, DO write the soldier’s FULL name. It MUST match the SF86. If soldier does not have a middle name, DO write “NMN”. DO ensure the POB on the fingerprint cards match the SF86

Fingerprint Card Example & Practice Schmoe Joseph NMN Dylan, Bob NMN U.S. MNARNG 123-45-6789 M W 509 125 BRO BAL 02 15 1976 Rosemount, MN 34th ID Main CP TS-SCI Security Clearance 123 Apple Lane Rosemount, MN 55068 20Dec06

Questions?

Interims, Appeals, SF312

Interim Security Clearances Interim Secret Done by reviewing SF86 and Police Records check Granted by DIV/State Doesn’t expire until the investigation is adjudicated Interim TS-SCI Granted by CCF after the investigation is opened Can be granted in 2-3 months

Appeals- Secret Interims If Division decides to deny an interim, a memo is sent to the unit The unit can then send Division an appeal This is a memo either from the commander or a leader stating something similar to “Although I do not condone his actions, he’s a good soldier and has learned from his mistakes”. DIV will then send a copy of the appeal and SF86 to State

SF312 Classified Information Non-Disclosure Agreement Agreement to Not Disclose Classified Information Sent with Security Clearance Packet to quicken the process Grants access to soldiers who have a an interim or a favorably adjudicated clearance

SF312 Classified Information Non-Disclosure Agreement Soldier fills out the Yellow highlighted sections A witness fills out the Blue highlighted sections

Questions?

e-QIP Approval Process

STEP FOUR INITIATE REVIEW Once the soldier’s packet has been reviewed, it must be approved by State or Division before forwarding to OPM. COMPLETE APPROVE

Approving State/DIV gets a notification in JPAS that SF86 is ready for approval State/DIV approves (only if completed correctly) and sends signature pages, Fingerprint Cards and any other paperwork to the “e-QIP Rapid Response Team” It will not be approved until the soldier’s FP cards (if applicable) and signature pages have been received!

In Review REVIEWER Initiates soldier Soldier logs into e-Qip using unknown for POB Soldier changes golden questions to standard questions Soldier fills out SF86 Soldier prints signature pages/SF86/certifies SF86 REVIEWER receives packet from soldier REVIEWER goes to Person Summary page and clicks on investigation status REVIEWER reviews SF86 If PSQ needs to be revised, REVIEWER selects “Revise” and “Save”. Soldier logs in and repeats process until revisions are complete. Soldier needs to reprint everything. If compete, REVIEWER selects “Review” and “Save”. REVIEWER send signature pages and FPC (if applicable) to State/DIV State/DIV gets notification in JPAS that PSQ is ready to be reviewed State/DIV looks over SF86 and approves. (PSQ is now sent to OPM.) State/DIV receives FPC/signature pages and sends to OPM via the “e-Qip Rapid Response Team”

The Issues with e-QIP PROBLEM: If a soldier is not in JPAS, you can’t submit them through e-Qip ANSWER: Submit the EPSQ version PROBLEM: Initiators/ Reviewers need to have level 6 JPAS accounts. This requires a Secret security clearance. ANSWER: Ensure your Reviewer is eligible for an interim (to get access quicker).

Questions?

SORs, Warning Notices, & RFIs

Statement of Reasons (SOR) Whenever CCF is going to deny a security clearance, they will send out an “Intent to Deny” memo Included in the memo is the “Statement of Reasons” (SOR) Explains why the security clearance could be denied Also included is an SOR Receipt The soldier must sign this stating that he is going to respond to the memo or it WILL be denied 10 days to return the SOR 60 days to submit a rebuttal/appeal

Statement of Reasons

Statement of Reasons Receipt

Warning Notice Memo from CCF with no response needed States that the clearance has been granted, but any subsequent derogatory info will result in suspension

Warning Notice

Request for Information (RFI) Request for Information memos are also from CCF Request more information from soldier so CCF can make a better decision If information requested is not given, clearance will be denied

Request for Information (RFI)

Questions?

Reporting Responsibilities

Reporting Responsibilities Foreign Travel Everyone must do online training TS-SCI clearance holders must also receive a country brief Common Derogatory Reports Positive U/A results DWI Domestic Assaults Criminal charges Over 90 days delinquent on a payment

Reporting Responsibilities Common excuses for not reporting or not including it on SF 86 I was a juvenile and the charge was sealed I wasn’t convicted of a felony The charges were dropped I thought I was supposed to only go back 7 years. THESE ARE NOT VALID EXCUSES!

What’s on the CD?

What’s on the CD? This Powerpoint Security Clearance SOP SF 312 Interim appeal example EPSQ checklist e-QIP checklist e-QIP soldier’s handbook e-QIP unit security mgr handbook JPAS unit security mgr handbook Blank SF 86 Instructions to give soldier with blank SF 86 JPAS link Male Selective Service Number Lookup link SIDPERS data codes for security clearances

Any Final Questions?