Introduction to the Faculty Evaluation System

Learning Objectives for this Session After completing this session you should be able to… 1.Articulate the philosophy behind the faculty evaluation system 2.Describe the components of the system 3.Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR) 4.Describe the basic requirements for tenure, promotion and merit

Learning Objectives (continued) After completing this session you should be able to… 5.Describe the timeline for annual documentation and the multi-year timeline for merit increases and promotion 6.Describe the proportional requirements for merit and rank for

Philosophy Recruit and retain highly qualified faculty Reward exemplary faculty Improve student learning Promote excellence in teaching and learning Allow for collegiality Improve institutional quality

Satisfactory Standards of Employment (SSE)* SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE: Must be met every year Are used for those full-time tenured faculty not seeking rank or merit increases Must be indicated on Faculty Performance Evaluation plan (FPE) form *Refer to p.2 in MOU, Faculty Evaluation System

Yearly Distribution Requirements (YDR)* Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR: Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank. Is followed by those faculty seeking rank and/or merit increases; for non- tenure FT faculty; for FT temporary faculty Must be indicated on Faculty Performance Evaluation plan (FPE) form *refer to p.3 in MOU, Faculty Evaluation System

Components of Faculty Evaluation System Teaching Student Service Community Service (optional) Professional Development College Service

Teaching Yearly Distribution Requirements* All teaching observations completed All student evaluations completed One project to assess student learning One project to improve teaching effectiveness * refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment* All teaching observations completed All student evaluations completed One project to assess student learning * refer to p 2 in MOU, Faculty Evaluation System

College Service Yearly Distribution Requirements 30 clock hours of service / year Can do in summer….. …but not required to do in summer Must include: o 1 departmental level activity o and 1 interdepartmental activity *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment 15 clock hours of service / year Can do in summer…. …but not required to do in summer *refer to p 2 in MOU, Faculty Evaluation System

Professional Development Yearly Distribution Requirements 9 clock hours per academic year Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment 9 clock hours per academic year Can do in summer but…. …not required to do in summer *refer to p 2 in MOU,Faculty Evaluation System

Student Service Yearly Distribution Requirements Participation in departmental advising plan Can do in summer but…. …not required to do in summer *refer to p 4 in MOU, Faculty Evaluation System Satisfactory Standards of Employment Participation in departmental advising plan Can do in summer but…. …not required to do in summer * refer to p 2 in MOU, Faculty Evaluation System

Additional Responsibilities* These are the same for both SSE and YDR * refer to pages 2 & 4 in MOU, Faculty Evaluation System

Decision-Making Process* Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios *refer to pages 16 & 17 in MOU, Faculty Evaluation System Faculty member submits FPE Plan Plan is reviewed by DH/PD. Once approved… …it goes to the appropriate Associate Dean for Hiring and Evaluation for approval Faculty member submits portfolio Portfolio is reviewed by committee (including DH/PD) Portfolio is reviewed by the appropriate Dean Portfolio is reviewed by the Provost who makes the final decision

Online Documentation This is a screenshot from the PeopleSoft form…

Faculty Evaluation System Calendar Fall Semester 2013 September 12 th Full-time faculty submit Faculty Performance Evaluation (FPE) Plan to Department Head (DH)/Program Director (PD) & Associate Dean (AD) for approval September 19 th DH/PD approves FPE or returns to full-time faculty for clarification September 25 th AD approves FPE or returns to full-time faculty for clarification September 27 th Full-time faculty submit revised FPE plans to DH/PD & AD if needed September 30 th Full-time faculty notified of final approval of FPE plan September 19 th through November 25 th Full-time and adjunct faculty observations must be completed during this time

Faculty Evaluation System Calendar (continued) Winter Semester 2014 January 31 st Rank and Tenure committees are finalized April 4 th Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviews Faculty Performance Evaluation (FPE) Reports are due for all faculty April 18 th Rank and Tenure committee’s submit recommendations to Dean April 25 th Dean’s recommendations completed on rank and tenure applications and submitted to Provost May 2 nd Provost’s decisions completed on rank and tenure applications May 9 th DH/PD approves FPE reports May 29 th AD approves FPE reports January 27 th through April 14 th Full-time and adjunct faculty observations must be completed during this time June 13 th Full-time faculty will be notified of decisions regarding merit and merit midpoint (and rank pay and tenure pay)

Requirements for Tenure, Rank, and Merit

Overview Information In general, the three primary components of the requirements are Yearly Distribution Requirements, Substantive Projects, and Additional Activities. Several things to keep in mind are… …the student assessment and teaching effectiveness projects IN the YDRs are SEPARATE from substantive projects and additional activities …”additional activities” are generally less complex than projects and a long list of examples is provided on pages of the Faculty Evaluation System MOU...with the exception of the YDRs (which are completed EACH year), projects and activities generally need only be completed at some point during the entire period between ranks (not every year).

Proportional Work During the AY and the AY, requirements will be based on proportional work. Specifically, this will include: Meeting the Yearly Distribution Requirements Completion of one Substantive Project Completion of one Additional Activity

Requirements for Tenure Must be completed EVERY YEAR between hire and tenure review Yearly Distribution Requirements Must be completed at some point between hire and tenure review Two additional substantive projects from at least two of the five evaluation categories (teaching, college service, student service, professional development, community service) An additional activity in two of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed The New Faculty Program, Online Hybrid Certification Course, and any additional trainings specified by the College

Requirements for Associate Professor Must be completed EVERY YEAR between receiving tenure and review for Associate Professor rank Yearly Distribution Requirements Must be completed at some point between receiving tenure and review for Associate Professor rank Four additional substantive projects from at least two of the five evaluation categories (teaching, college service, student service, professional development, community service) An additional activity in three of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed

Requirements for Professor Must be completed EVERY YEAR between receiving Associate Professor rank and review for Professor rank Yearly Distribution Requirements Must be completed at some point between receiving Associate Professor rank and review for Professor rank Four additional substantive projects from at least two of the five evaluation categories (teaching, college service, student service, professional development, community service) An additional activity in EACH of the four required categories (teaching, college service, student service, professional development) – documentation only – no approval needed

Requirements for Merit Increases After receiving Professor rank, must be completed EVERY YEAR between merit points Yearly Distribution Requirements After receiving Professor rank, must be completed at some point between merit points One additional substantive project from any of the five evaluation categories (teaching, college service, student service, professional development, community service) An additional activity in EACH of the four required categories (teaching, college service, student service, professional development) – documentation AND approval needed (in FPE)

Requirements for Mid-Point Merit Increases Must be completed EVERY YEAR between ranks Yearly Distribution Requirements Must be completed at some point between ranks At least one substantive project from any of the five evaluation categories (teaching, college service, student service, professional development, community service)

Requirements for Temporary Full-Time Faculty Completion of the Yearly Distribution Requirements each year

Definitions, Explanations, and Additional Information

Substantive Projects More details will be provided in the session “Developing Substantive Projects”

Substantive Projects A “Substantive Project” is defined as one… …taking a minimum of 15 hours per year to complete …having a clear outcome or product that results from the project …meeting a clear need of the Department, College, or individual’s professional growth …having the approval of the faculty member’s Department Head/Program Director and Associate Dean in advance (as part of the annual FPE process)

For more information… The Center for Teaching Excellence will provide sessions on the following topics throughout the summer: Developing FPE Plans and Reports Developing Substantive Projects Developing Teaching Effectiveness and Assessment Projects Classroom Observation Training All sessions are available for registration at

Tracking Your Professional Development Participation

Viewing Your Training Summary… In order to access your training summary, follow these steps… 1.Visit 2.Click “Login to CS9PROD” 3.Log-in using your username and password 4.In PeopleSoft, click “Self-Service” 5.Select “Learning and Development” 6.Select “Training Summary”

Screenshot from PeopleSoft

Questions?