International Telecommunication Union ITU-T Special Study Group, Geneva, 17 – 21 November 2003 ITU-T Special Study Group ITU-T Guide for Participants Tatiana Kurakova ITU/TSB

ITU-T Special Study Group Special Study Group 2 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Contents Slide 4. ITU StructureITU Structure ITU-T Study Groups, WPs and Others Activities: 5.ITU-T Flow-chart (1/3)ITU-T Flow-chart (1/3) 6.Lead Study Groups, Focus Groups, Intersector Coordination Groups (2/3)Lead Study Groups, Focus Groups, Intersector Coordination Groups (2/3) 7.Workshops/Seminars, Special Projects (3/3)Workshops/Seminars, Special Projects (3/3) 8.Chairmans PageChairmans Page 9.Questions, Rapporteurs and EditorsQuestions, Rapporteurs and Editors 10. ITU-T RecommendationsITU-T Recommendations 11. Approval of RecommendationsApproval of Recommendations 12 AAP sequenceAAP sequence

ITU-T Special Study Group Special Study Group 3 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Contents Slide Meeting documentation: 13Contributions Normal and Delayed, Reports (1/3)Contributions Normal and Delayed, Reports (1/3) 14Temporary Documents and Working Documents (2/3)Temporary Documents and Working Documents (2/3) 15Circulars, Collective-letters, AAP Announcements (3/3Circulars, Collective-letters, AAP Announcements (3/3 16.Submitting Contributions (1/2)Submitting Contributions (1/2) 17.Submitting Contributions: General Directives and IPR (2/2)Submitting Contributions: General Directives and IPR (2/2) 18.Copyright (Extract of Rec. A.1 for contribution)Copyright (Extract of Rec. A.1 for contribution) 19.Access to documentation: Web and iFTP (1/2)Access to documentation: Web and iFTP (1/2) 20.Access to documentation: LAN (2/2)Access to documentation: LAN (2/2) 21. Reflectors Reflectors 22.Additional InformationAdditional Information 23.SSG SecretariatSSG Secretariat

ITU-T Special Study Group Special Study Group 4 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 ITU Structure General Secretariat : Coordinates the Union's activities and the overall management of the Union General Secretariat ITU-T : Telecommunication standardization on a world- wide basis on technical, operating and tariff Questions ITU-T (The Secretariat of ITU-T (TSB) provides services to ITU-T Participants) ITU-R : Radio communications and wireless ITU-R ITU-D : Use and deployment of telecom networks and services in developing and least developed countries ITU-D TSB Telecommunication Standardization Bureau Plenipotentiary Conference ITU Council ITU-T World Telecommunication Standardization Assembly ITU-R World Radiocommunication Conference Radiocommunication Assembly ITU-D World Telecommunication Development Conference General Secretariat

ITU-T Special Study Group Special Study Group 5 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 ITU-T Study Groups ITU-T Study Groups and Working Parties, Flow-chart (1/3) WTSA TSAG

ITU-T Special Study Group Special Study Group 6 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 ITU-T Study Groups Other Activities (2/3) Other Activities Lead Study Groups Manage and coordinate ITU-T studies on a specific theme SSG is the Lead Study Group on IMT 2000 and Beyond and for MobilityLead Study Group on IMT 2000 and Beyond and for Mobility Focus Groups (Rec. A.7) Focus GroupsRec. A.7 Work on a well-defined topic and time-schedule for completion Ex.: Focus Group for Full Service-Very High Speed Digital Subscriber Line (FS-VDSL)FS-VDSL Focus Group for Enhanced Telecom Operations Map (Participation of non-member experts welcome) Intersector Coordination Groups Established only in exceptional cases by a joint meeting of TSAG and RAG. The ICG is for the purpose of coordinating work of both Sectors and assisting the Advisory Groups in coordinating the related activity of their respective Study Groups. The ICG shall not develop Recommendations, but shall prepare reports on its coordinating activities to be presented to the Advisory Groups. ICG-SAT on Satellite matters ITU-T, ITU-R (and ITU-D), see Q.13/13 and

ITU-T Special Study Group Special Study Group 7 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Workshops/Seminars Cover the most important topics in modern telecommunication technology and applications Workshops/Seminars Speakers are renowned telecommunication experts Usually free of charge and open to public ITU-T Special Projects Study on a major topic, involving multiple Questions from one or several SGs IMT-2000 Network Aspects ITU-T Study Groups Other activities (3/3) Other activities

ITU-T Special Study Group Special Study Group 8 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Chairmens Page Management team Chairman: Mr. J. Visser (Nortel Networks,Canada) Vice Chairmen: Mr. M. Ghazal (MPT, Lebanon) Mr. M. Briggs, (British Telecommunic., UK) Mr. K. Lathia (Siemens, Germany) Mr. L. Graf, (Ericsson, Australia) Mr. Y.K. Kim (Samsung, Korea) Mr. H. Nakamura (NTT, DoCoMo, Japan) Mr. B. Ramos (Anatel, Brazil) Mr. Y. Trofimov (NIIR, Russia) Mr. S. Husain (Motorola, USA) Mr. P. Masambu (Comm. Comm., Uganda) Mr. K.K. Sirohi (C-DOT, India)

ITU-T Special Study Group Special Study Group 9 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Questions, Rapporteurs and Editors Questions: Questions Approved by Study Groups or WTSA Define a particular project to be studied 7 active Questions within SSG Rapporteurs : Rapporteurs Appointed by the SG or a WP to each Question -Ensure progress of the group of experts towards Recommendations -Lead, moderate debates ( s, conf. calls, etc.) and coordinate progress -Chair the meetings of the experts (Rapporteur Group meetings) Editors : Proposed by Rapporteurs, appointed by the WP or SG, prepare and follow-up draft Recommendations Questions, Rapporteurs and Editors Authors'Guide for drafting ITU-T Recs

ITU-T Special Study Group Special Study Group 10 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 ITU-T Recommendations Our main product - Managed by 13 Study Groups divided into themed series:Study Groups A-Series cover the Organization of theA-Series Work of ITU-T and guidelines related to Recommendations (see also Resolutions)Resolutions Q-Series cover Switching and signalling In particular, Signalling requirements andQ-Series protocols for IMT On-line access, CD-ROMS or paper copies. - Up to three Recommendations Free of charge per yearFree of charge Bookshop Catalogue of Publication on CD-Publication on CD-ROM Search Recommendation

ITU-T Special Study Group Special Study Group 11 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Approval of Recommendations Traditional Approval Process (TAP) For Recommendations subject to policy or regulatory implications Initiated by an SG or WP meeting and completed, for final approval, at the subsequent SG meeting (Res. 1)Res. 1 Alternative Approval Process (AAP) Alternative Approval Process For Recommendations without policy or regulatory implications Once the text is considered sufficiently mature, it is submitted for AAP by an SG or WP meeting (Rec. A.8)Rec. A.8 AAP SSG AAP History SSG

ITU-T Special Study Group Special Study Group 12 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 AAP sequence SG or WP ) LC: Last Call AR: Additional Review meeting (1 Edited text for LC (2) Approved 4 (b) (c) 911 (a) (b) (a) (b) Director's announcement and posting for LC (3) Edited text for AR (8) Director's announcement and posting for AR (10) Director's announcement and posting (5) SG Meeting (6) Director's notification and publication (see Rec. A.11)Rec. A.11 (12) 3 weeks Approved Comment resolution AR 3 weeks LC 4 weeks (7) See Figure 1 (Rec. A.8)Rec. A.8

ITU-T Special Study Group Special Study Group 13 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Meeting documentation (1/3) Contributions - Normal or SSG C documents, submitted at least 2 months before the meeting (to be translated if necessary) -Delayed Must be submitted at least 5 working days before the meeting Reports Official records of SG or WP meetings. To be available shortly after the closure of the meetings ( Rec. A.1) Rec. A.1

ITU-T Special Study Group Special Study Group 14 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Temporary Documents Submitted by a meeting official (a member of the SG Management Team, Rapporteur, Editor, etc.) or TSB Include for example: - Reports of interim Rapporteur meetings or other activities (Workshop, forum, etc.) - Latest draft texts for Recommendations - Inputs from other SGs known as Liaison Statements - Inputs from other Standards Development Organizations (SDOs), forums and consortia, also known as Liaison StatementsStandards Development Organizations - Group Reports generated during the meeting Working Documents Issued during meetings by small groups (limited distribution) Meeting documentation (2/3) participants

ITU-T Special Study Group Special Study Group 15 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Meeting documentation (3/3) Circulars Information of general interest - Annual ITU-T meetings scheduleITU-T meetings schedule - Announcement on Workshops - Announcement of Approval and deletion of Recommendations and Questions - Questionnaire Collective-letters Invitation to a specific SG/WP meeting with agenda, registration forms, etc. AAP Announcements Information on draft Recommendations under the AAP process (electronic version only) Circulars SSG

ITU-T Special Study Group Special Study Group 16 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Submitting Contributions (1/2) Any ITU-T member 1) may submit 2) contributions preferably electronically using the Templates ITU-T memberTemplates - to - to SSG - FTP via the Web (requires TIES account) FTPTIES account 1) and ITU-T Associate 2) Please consult your home organization for national approval processes HelpdeskWHO? HOW?

ITU-T Special Study Group Special Study Group 17 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Submitting Contributions (2/2) Documents are concisely and clearly written to be universally understood They are directly related to one or more Questions (not of purely theoretical interest) Contributors are reminded that early disclosure of patent/software copyright information is desired - Patent Statement and Licensing Declaration Form Patent Statement and Licensing Declaration Form - Software Copyright Statement and Licensing Declaration Form Software Copyright Statement and Licensing Declaration Form General Directives (Rec. A.1; Rec. A.2)Rec. A.1 Rec. A.2 ITU-T Patent Database ITU-T Software Copyright Database Directors Ad Hoc IPR Group

ITU-T Special Study Group Special Study Group 18 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Copyright Rec. A.1 Clause 3.1.5Rec. A.1 Clause 3.1.5: Material such as text, diagrams, etc., submitted as a contribution to the work of ITU T is presumed by ITU to have no restrictions in order to permit the normal distribution of this material for discussions within the appropriate groups and possible use, in whole or in part, in any resulting ITU T Recommendations which are published. By submitting a contribution to ITU T, authors acknowledge this condition of submission. In addition, authors may state any specific conditions on other uses of their contribution.

ITU-T Special Study Group Special Study Group 19 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Access to documentation (1/2) TIES registered users can access to Documents (Contributions, Temporary Documents, Reports) related to ITU-T SSG meeting on the Website TIES registered ITU-T SSG meeting on the Website - Possibility of Bulk/download documents, and - Search for a specific subject (or document)Search for - Search for the recently posted documents Informal FTP areas are available to the Informal FTP Study Groups for their correspondence work EDH iFTP SSG

ITU-T Special Study Group Special Study Group 20 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Access to documentation (2/2) Wireless LAN IEEE b wireless network covers the ITU main conference room areas and CICG building Wireless LAN cards for PCs are available at the ITU Bookshop Wired LAN Ethernet (10baseT) LAN facilities are also available in ITU-T conference rooms

ITU-T Special Study Group Special Study Group 21 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November Reflectors Each SG provides individual reflectors for WPs or Questions (Rapporteurs Group) A TIES account is needed to subscribe/unsubscribe to the ReflectorTIES account subscribe/unsubscribe Experts can sign up for their areas of interest Records of discussion available Structure of SSG iFTP area

ITU-T Special Study Group Special Study Group 22 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 Additional information Work Programme Schedule of ITU-T Meetings Meeting Registration Allocation and Access Plan of Meeting rooms AllocationAccess Plan CYBER-CAFÉ ITU T provides delegates with PCs and Printers - in the second basement of the Tower building - on level 2 of the Montbrillant building - on level –1 of the CICG These areas provide also Ethernet ports Hotels ITU-T Guide for beginners Databases ITU-T Sitemap Work Programme

ITU-T Special Study Group Special Study Group 23 November 03 ITU-T Special Study Group, Geneva, 17 – 21 November 2003 SSG Secretariat Tatiana KurakovaRoom M 426 Tel:+41 (0) From ITU Alexandra GaspariRoom M 425 Tel:+41 (0) From ITU