Articulation Task Force (ATF) Chair and Member Orientation Institution Name

Overview of the Arizona Transfer Articulation Support System (ATASS) – Goals of the ATF Implement the Arizona Transfer Model to ensure that community college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree Anticipate and/or resolve transfer issues Cooperatively exchange articulation information Engage in statewide program and curriculum development and revision discussions Discuss potential program partnerships and agreements Build and maintain collaborative relationships in support of these goals

Overview of the Arizona Transfer Articulation Support System (ATASS) Role of the Articulation Facilitator (Ann Huber) –Staff support for APASC –Leader of statewide Quality Team –Liaison to discipline-specific and non-discipline specific ATFs Role of the ATASS Business Analyst (Mike Hensley) –Liaison between operational committees and technical staff statewide –ATASS website –CEG coordinator

Statewide Committees

APASC The Academic Program Articulation Steering Committee (APASC) is the central committee which: (1) receives all of the curriculum and transfer support changes from the various committees; (2) reviews these changes; and (3) when appropriate, endorses these changes in the transfer model/system. APASC membership is comprised of four university vice provosts (or their designees) and an ABOR staff member and four community college chief academic officers (or their designees) and one at-large member.

APASC Voting Members University Members:Comm. College Members: Dr. Gail Hackett (ASU)*Dr. Maria Harper-Marinick (MCCD) Dr. Todd Lutes (Univ. Rotating)Dr. Suzanne Miles (Pima CC) *Dr. Ron Pitt (NAU)Dr. Jeanne Swarthout (Rural CC) Dr. Jerry Hogle (UA)Dr. Kitty Corak (Rural CC) Stephanie Jacobson (ABOR)Jennie Scott (CC Member at Large) * Co-chairs

What is ATAC? Arizona Transfer Articulation Committee One representative from each public university and community college, and two tribal colleges Communicates statewide transfer articulation policies and procedures to the appropriate internal (institutional) individuals and groups Resolves operational issues related to the transfer model Facilitates Articulation Task Force (ATF) meetings

Role of ATAC Member at ATF Meetings Provides an overview/update of changes to the model and support systems Monitors decisions made on Common Courses, AGECs and Pathways, and shared majors Facilitates CEG updates Initiates the ATF Meeting Report form via ATF Chatlines application Additional information provided in ATF Handbook

Overview of the ATASS Website Tab Driven –Students –Advisors –Faculty –Administrators –Planning

Faculty Tab on ATASS Website All ATF information listed on this page –Link to ATF CEG pages –ATF Meeting Calendar –Chatlines (forms, updating functions, etc.) –Historical chair reports and meeting notes –Listserv addresses –Sample meeting materials

Use of the ATF Listservs Closed listservs for ATF members only Used for ATF communication ATF meeting materials sent through listserv Follow up communication – review of Chair Report and Meeting Reports by members Contact the ATAC member at your institution if you are not receiving listserv messages!!!

ATF Meeting Discussion Joint curriculum planning Anticipated program changes Admission requirement changes Potential advising issues Importance of communication among institutions and sectors Set date and time for the next academic year Select chair (serves for academic year) Identify host and meeting location

Outcomes of Meeting Confirm current baccalaureate degrees within the discipline that articulate with 2 year transfer degrees Recommend placement of new baccalaureate degrees in pathways with which they articulate Recommend ways to increase commonality among lower-division requirements of majors shared by 2 or more institutions – AGEC & common courses

Outcomes of Meeting cont’d Recommend appropriate level for proposed new courses (lower division/upper division) Recommend appropriate AGEC for new programs Recommend changes and updates to common courses Recommend changes and updates to CAS Recommend changes and updates to CEG

Recommending Changes to the CEG Recommendations for changes to equivalencies are forwarded from the ATF to universities for approval, using the electronic ATF CEG Change form CEG evaluations processed throughout the academic year –If you have questions, contact the ATAC member on your campus CEG pages on CAS refreshed weekly

Recommending Changes to Common Courses Must be the appropriate preparation for the university major/degree May be a required course, a prerequisite course, or an elective course Common courses+AGEC+second language (if required) should allow student to graduate in 56 university credits (120 credit program) Must be a transferable course to all universities (no NT courses)

Course Prefixes & Degrees and Pathways Members review/revise course prefixes at community colleges and universities Members review/revise baccalaureate degrees and pathways Changes must be confirmed by institution’s CAO or ATAC member

ATF Meeting Materials 30 days prior to meeting –Chair & host will receive instructional letter and sample agenda via from articulation facilitator –ATAC facilitator will be copied on message –ATAC facilitator will then contact chair to assist with meeting arrangements and coordinating agenda –ATF members will then receive meeting announcement via from the articulation facilitator –Following these messages, ATF chair should contact members via listserv and forward draft agenda –ATF chair should consult with meeting host regarding meeting arrangements

Role of ATF Host prior to ATF Meeting Confirm date and time for the ATF meeting with chair, ATAC facilitator and articulation facilitator Schedule room for meeting Technology (computer, projector & Internet connection) required at ATF meetings Parking arrangements Provide map to meeting room, parking location, and lodging information to listserv or chatlines OPTIONAL – provide refreshments for ATF members

Role of ATF Host prior to ATF Meeting (Cont’d) If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed. After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed. ATASS will fund any Disability Support Services that are needed at statewide transfer meetings. If the individual requiring service cancels within 72 hours of the meeting, the individual’s institution must assume the costs of the services.

Role of ATF Chair prior to ATF Meeting Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator Send ATF meeting agenda and information to members – 2 ways to complete and send –Online through Chatlines application – agenda will be posted on ATF Meeting Calendar If agenda is posted on ATF calendar, send note to listserv when posted –Word document(s) attached to meeting announcement via ATF listserv Bring the following items to the ATF meeting: –One copy of the Common Course Matrix (or Matrices) –One copy Membership Roster, and Prefix and Degrees Lists –Chair ask members bring their CEG pages with changes

Role of ATF Chair at ATF Meeting Make arrangements for notes to be taken during meeting – ensure recommendations, decisions and unresolved issues are recorded for report Lead discussion Voting –All changes must be voted upon –Results of voting must be recorded and reported in Chair Report –Only 1 vote per institution/district – not per campus –Lead members or designee votes on behalf of institution

Role of ATF Chair following ATF Meeting Reporting via Chatlines application –ATAC facilitator for the meeting will begin report and contact chair –ATF chair logs into Chatlines application – the form will be waiting on the initial screen –ATF chair should revise and complete the report and save changes –Once the ATF chair has completed the form, the ATAC facilitator will review and submit Represent ATF in any further discussions or meetings related to articulation If the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF

ATF Chatlines, Contacts & Meeting Manager Application Online reporting process for ATFs Web-based routing Username and password provided with ATF materials (30 days prior to ATF meeting) Access to online agenda

Chair Reporting Process Within 14 days of the ATF meeting, a Chair Report must be initiated by the ATAC representative, and sent to the chair to review and make changes. ATF Meeting Calendar will be updated when Chair Report is submitted through Chatlines application. Timely submission is essential! Without a Chair Report, no meeting decisions can be recorded by statewide staff.

Meeting Report Meeting attendees (name and institution) Include meeting recommendations, decisions and unresolved issues Voting outcomes should be included Send as an attachment to online Chair Report Handouts from meeting should be included as part of the chair report –electronic copies should be provided

Conclusion Issues discussed and the recommendations made by the ATFs directly influence student transfer. ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona. Your participation is greatly appreciated!

Contact Information for Statewide Staff Mike Hensley, Ph.D - ATASS Business Analyst Ann Huber, M.Ed –Articulation Facilitator –