Spring/Summer Outline: Review of Summer Activities Spring-Summer 2006

Table of Contents Introduction Representation Communication Operations Planning Conclusion 1.Introduction 2.Representation 3.Communication 4.Operations 5.Planning 6.Question Period

Representation Spring-Summer 2006

Representation Introduction Representation Communication Operations Planning Conclusion Redevelopment Project The design portion of the project is complete The front façade (facing Lower Albert) is complete A security plan in now in place The committee adjourned in mid-summer and is set to start again this September Asthetic Design is nearing completion, at which point we will have a better idea of what it will look like

Representation Introduction Representation Communication Operations Planning Conclusion Discipline Working Group The community standards blue book was updated to reflect changes that occurred last year

Representation Introduction Representation Communication Operations Planning Conclusion Overcrowding At last report, we were undersubscribed for this year We will be regaining all common rooms for floors

Representation Introduction Representation Communication Operations Planning Conclusion New Dean of Student Affairs The President has lunch with Jason Laker to discuss overarching residence concerns and upcoming situations The President and VPD met with Jason Laker afterwards to discuss Discipline concerns coming up in September Both will be attending a Discipline Conference with Jason in February of this year

Representation Introduction Representation Communication Operations Planning Conclusion The Senate – Non-Academic Discipline The academic deans proposed a motion to revoke student run non-academic discipline The MCRC letter writing campaign was widely successful and elicited positive response from the deans The motion was tabled until December, contingent upon a special discipline review session of Senate in September

Communication Spring-Summer 2006

Communication Introduction Representation Communication Operations Planning Conclusion Staff Communication Mid-Summer Newsletter to Staff was published and distributed in full at the start of training Potential staff “blog” for summer was replaced by a bi-weekly newsletter Council Calendar for Year was replaced by an online calendar in an effort to keep all information up to date

Communication Introduction Representation Communication Operations Planning Conclusion Staff Communication Mid-Summer Newsletter to Staff was published and distributed in full at the start of training Potential staff “blog” for summer was replaced by a bi-weekly newsletter Council Calendar for Year was replaced by an online calendar in an effort to keep all information up to date

Communication Introduction Representation Communication Operations Planning Conclusion Membership Communication Website Construction is now complete MCRC Brochure mail-out complete MCRC Handbook complete Homecoming s complete Guide to Life in Residence complete (ResLife) Guide to Queen’s complete (AMS)

Communication Introduction Representation Communication Operations Planning Conclusion Internal Publications MCRC – A Brief Introduction Information Binder for Dean Laker Business Cards House Banners Move-In Signs Staff Move-In Package

Operations Spring-Summer 2006

Operations Introduction Representation Communication Operations Planning Conclusion Membership Card Creation of Company Database (Complete) New use for cards has been developed – sign-out system for services Integration of program with website (underway)

Operations Introduction Representation Communication Operations Planning Conclusion Office Renovations Problems: Lack of Organization Current Equipment is falling apart Lack of computing space Solutions: Reused old organizational materials in storage Obtain a new meeting table from facilities Purchase of New LCD screen for one additional laptop user

Planning Spring-Summer 2006

Planning Introduction Representation Communication Operations Planning Conclusion Staff Training Training currently underway Further differentiation of staff training (Complete) Introduction of In-Year Staff training sessions (Underway) Planning of First-Year Training sessions for first year advisory committee and floor representatives (Underway)

Planning Introduction Representation Communication Operations Planning Conclusion Orientation Week Orientation Committee has now planned orientation week Planning of the MCRC Tuesday night event (Only details left)

Planning Introduction Representation Communication Operations Planning Conclusion Move-In Day Design and purchase of MCRC clothing (Complete) Creation of MCRC publicity campaign (Move-In Signs Designed and at Printer) Plans for food and drink station prepared Co-operative efforts with AMS and sports teams to prepare a move-in staff (Complete)

Planning Introduction Representation Communication Operations Planning Conclusion Homecoming Preparations Homecoming s are set out There will be a no guest policy in residence this year (in accordance with Principal Hitchcock’s decision) Staff plan for Homecoming is forthcoming

Planning Introduction Representation Communication Operations Planning Conclusion Recruitment Campaigns Peer Judicial Board Hiring (Complete)

Question Period Spring-Summer 2006