ODINCINDIO Marine Information Management Training Course February 2006 Cataloguing: Introduction Murari P Tapaswi National Institute of Oceanography, Dona Paula Goa, India MARC OPAC AACR CCF Dublin core

ODINCINDIO Info Mgmt Trg Course Feb 2006 Library catalogue: What is that Logically arranged list of documents in the library Key to the documents e.g. ‘books’ Indicates the position of a specific book in the library Describes book sufficiently: author, title, publisher, etc. Systematic order and format for description

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Evolution and revolution Register Printed book Card Database

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Data elements Data: factual information about a object (book - in our case) Element: items that describe the object (book – in our case) Examples: –Authors –Title –Publisher –Year of publication

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Metadata Refer differently: machine understandable information records that describe electronic resources Library environment: any formal scheme of resource description, applying to any type of object, digital or non-digital

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Rules…1 Rules: The manner in which you describe data elements or the way you type metadata Identify which is this data element and suggest what is correct according to cataloguing rules: – UPANOI, Tipamat or Tipamat Upanoi or Ms Tipamat Upanoi or Upanoi, T. or UPANOI, T. or Upanoi,T.

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Rules…2 Examples AACR-2 (Anglo-American Cataloguing Rules) CCC (Classified Catalogue Code) ASFA Guidelines for bibliographic description order=3&form_c=AND&lang=en order=3&form_c=AND&lang=en

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Standards…1 Is 3”x5” catalogue card a ‘standard’ Standard: provides a mechanism by which computers exchange, use, and interpret (bibliographic) information Save duplication of efforts in keying in same data in many libraries acquiring same material ?

ODINCINDIO Info Mgmt Trg Course Feb 2006 Catalogue: Standards…2 Examples: MARC (Machine-Readable Catalogue) for bibliographic info: Dublin Core for cross-domain information resource description:

ODINCINDIO Info Mgmt Trg Course Feb 2006 Levels in which we describe our data Monograph (m) – book, patent, report Monographic series (ms) – book in series Analytico-monographic series (ams) – article/chapter from book published in series Analytico-monograph (am) – article/chapter in a book (conf proceedings volume article) Analytico-serial (as) – journal article Collection (c) – collected works

ODINCINDIO Info Mgmt Trg Course Feb 2006 Levels in which we describe schema Compartmentalized (e.g. ASFA)ASFA Analytic Monographic Serial Collection Local information (class number, location, loan policy, etc.) Logical (e.g. used for ODINAfrica)used for ODINAfrica Levels 1, 2 (+ sometimes 3) and local info

ODINCINDIO Info Mgmt Trg Course Feb 2006 Data analysis and entry Responsibility of a cataloguer Identify bibliographic level of the document Identify correct data elements and relevant fields Error-free data entry as per the bibliographic description rules/ guidelines Make available your database to your users – important!!

ODINCINDIO Info Mgmt Trg Course Feb 2006 Identify document types and data elements Lalli, C.M.; Parsons, T.R. Biological oceanography: An introduction. 2nd ed. Open Univ. Ser. Oceanogr.; Butterworth-Heinemann, Oxford, UK. 1997; x+314pp Shankar, D.; Kotamraju, V.; Shetye, S.R. A quantitative framework for estimating water resources in India. Curr. Sci.: 86(4); 2004; Wafar, M.V.; Wafar, S.; Yennavar, P. Indian Ocean Islands, coastal ecology and geomorphology. Encyclopedia of coastal science. Schwartz, M.L. (Encyclopedia Earth Sci. Ser.). Springer; Dordrecht; The Netherlands; 2005;

ODINCINDIO Info Mgmt Trg Course Feb 2006 Functions of online catalogues..1 Resource discovery –Allowing resources to be found by relevant criteria –Giving location information Organizing e-resources –Organizing links to resources based on audience or topic –Building these pages dynamically from metadata stored in databases

ODINCINDIO Info Mgmt Trg Course Feb 2006 Functions of online catalogues..2 Facilitating interoperability shared transfer protocols, and crosswalks between schemes Seamless search for the resources across the network –e.g., Iamslic Z39.50 distributed library –NDLTD Project (OAI Protocol)

ODINCINDIO Info Mgmt Trg Course Feb 2006 Functions of online catalogues..3 Digital identification locating a digital object on Internet by a file name, URL, some identifiers, e.g. DOI (Digital Object Identifier) Archiving and preservation Metadata is key to ensuring that Internet resources will survive and continue to be accessible Details at:

ODINCINDIO Info Mgmt Trg Course Feb 2006 Challenge ahead… Can ODINcIndio group of libraries have an Online union catalogue of resources that are available with them ?