Module 10 Relationships in RDA This work is licensed under the Creative Commons Attribution 3.0 Australia License 0/au/

Sources for this module Adapted from the original Library of Congress training programme and RDA Training: Topic 3: Relationships for Ohio State University Libraries and the National Library of Australia relationships module and the National Library of New Zealand RDA relationships training module

Summary Types of relationships Recording methods Primary relationships Relationship to persons, families, and corporate bodies Relationships between resources

4 Types of relationships What are relationships? Connections between entities Why record relationships? To help users find what they want

RDA Attributes Sections 1-4 Relationships Sections 5-10 To Things (author of book) Between Things (movie version of book)

RDA Attributes Sections 1-4 Relationships Sections 5-10 To things (Sections 5 – 7) Primary relationships Persons, families Corporate bodies Concepts, objects … aka subjects Between things (Sections 8 – 10) Works, expressions Manifestations items Persons, families Corporate bodies Concepts, objects … aka subjects

Relationships to … 1.Primary relationships ( Section 5) Relationships within a resource (i.e. what the resource is) 2.Persons/families/corporate bodies related to a resource (Section 6) Authors, illustrators, editors, translators, issuing bodies Publishers, donors, former owners.

Relationships between … 3.Relationships between works, expressions, manifestations & items (section 8) Adaptations, translations, arrangements, etc. 4.Relationships between persons, families & corporate bodies (section 9) Pseudonyms, former name, later name

Recording relationships Three methods used in RDA Identifiers Authorized access points Descriptions

Identifiers Identifier = A character string (usually numeric) that identifies and distinguishes entities URIs (Uniform Resource Identifiers) But not URLs. URLs record location, not relationships Manifestation The monarch butterfly in New Zealand ISBN: Person Gibbs, George W. LC control no.: n

Authorised access points Gibbs, George W. Erber, Mhairi, Murdoch (Family : Murdoch, Rupert, 1931-) Bridge Builders International Austen, Jane, Pride and prejudice

Descriptions Descriptions: structured unstructured record relationships with works, expressions, manifestations, or items, NOT but NOT with persons, families, or corporate bodies

Structured descriptions A note with ISBD punctuation to identify elements 500 ## $a Reprint of: The stones of Florence / Mary McCarthy – New York : Harcourt Brace, Linking fields $i Print version: $t Attack at Shark Bay $z

Unstructured descriptions Notes without formal structure 500 ## $a Translation of the author’s novel Digital fortress. 14

15 Functional requirements for bibliographic records : final report / IFLA Study Group on the Functional Requirements for Bibliographic Records, 2008, p. 14, “Group 1 entities and primary relationships”, Figure 3.1 WORK EXPRESSI ON MANIFESTATI ON ITEM is realised through is embodied in is exemplified by Primary relationships (ch 17) Text Illustrations Print run; ISBN; Edition; Series Library’s copy Whose bottom is this?

Recording primary relationships Identifiers Authorised access points Composite description Identify work or expression as part of description of manifestation 100 1# $a Gibbs, George W $a The monarch butterfly in New Zealand

17 Expression manifested Larsson, Stieg, Man som hatar kvinnor. English Work manifested Larsson, Stieg, Man som hatar kvinnor From VUW MLIS paper INFO 546 Example

And again in MARC # $a Larsson, Stieg, ,$e author $a Man som hatar kvinnor.$l English $a The girl with the dragon tattoo /$c Stieg Larsson ; translated from the Swedish by Reg Keeland. 264 #1 $a London :$b MacLehose Press,$c ## $a 532 pages ;$c 24 cm 18

Persons/families/bodies and resources (ch ) Persons Families Corporate bodies Persons Families Corporate bodies Work (19) Expression (20) Expression (20) Manifestation (21) Item (22) Publish, distribute, etc. Edit, translate, etc. Annotate, own, etc. Create

Core relationships RDA: Creator used to construct authorized access point for the work LC: Plus first illustrator of resources intended for children NLNZ: Plus other creators, issuing bodies, editors, translators and …

NLNZ criteria for recording relationships User needs Prominence of information NZ significance of entity Importance of entity to resource Sustainability

22 Recording relationships to persons families corporate bodies Record as authorized access points MARC 1XX or MARC 7XX Add relationship designators RDA Appendix I $e of 1XX and 7XX field Optional Not a closed list Not part of name authority records or authorized access points for works

Relationship Designators “Relationship designators provide more specific information about the nature of the relationship (e.g., author, donor)”—RDA I.1 Appendix I Animator, artist, author, binder, curator, dancer, director, editor, former owner, issuing body, judge, printer, producer, singer …

24 Creator relationships (ch. 19) Persons/families/bodies related to works (Appendix I.2) author compiler filmmaker interviewer programmer and others …

25 Example Creator work relationship 110 2# $a Society of Linguists,$e author # $a Glass, Philip,$e composer # $a Gibbs, George W.,$e author # $a James, Trevor,$e author # $a Popay, Ian,$e author # $a Champion, Paul,$e author # $a Grbavac, Nik,$e author # $a Rhode, Birgit,$e author.

26 Example Others associated with work (also ch. 19) 710 $a New Zealand Academy of Sport,$e issuing body. 710 $a ABC Institute, $e sponsoring body. 700 $a Jackson, Peter, $d $e film director.

27 Contributor relationships (ch. 20) Persons/families/bodies related to expressions (Appendix I.3) Translators Editors of compilations Performers Illustrators Arrangers of music

28 Contributor relationships LC-PCC PS 20.2: LC core relationship: first illustrator of resources intended for children NLNZ core: illustrators, editors, translators and apply relationship criteria (User needs, prominence, etc.)

29 Recording Contributor relationships Authorized access point in MARC 7XX fields in bibliographic record Relationship designators from RDA appendix I.3 in subfield $e of 7XX field Not a closed list Do not include $e in name authority record Optional

30 Example 1: Contributor relationships 100 1# $a Wood, Audrey, $e author $a The napping house / $c Audrey Wood ; illustrated by Don Wood # $a Wood, Don, $e illustrator. Notes: 1) 2nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field (NLNZ policy is to record additional statements) 2) LC & NLNZ policy: give $e illustrator

31 Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d , $e author $a Pippi Långstrump. $l English $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally # $a Nunnally, Tiina, $d $e translator. Notes: 1) Relationship designators “author” and “translator” optional (NLNZ policy is to supply these) 2) 2nd statement of responsibility is not core; and, it isn’t needed to justify the 700 field.

32 Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting $a $a Alsop, Marin, $e conductor.* 710 $a Baltimore Symphony Orchestra, $e performer. * Could have used the more general “$e performer” for Alsop.

33 Relationships to manifestations (ch. 21) Persons/families/bodies related to manifestations (21.0, Appendix I.4) Producers Publishers (e.g. broadcasters) Manufacturers (e.g. engravers, printers) Distributors (e.g. film distributor) These relationships are also recorded as attributes of manifestations

34 Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c # $a National Institutes of Health (U.S.), $e broadcaster. “Publisher” isn’t listed as an RDA relationship designator because that relationship is an attribute of the manifestation and is already recorded as a core element.

35 Relationships to items (ch. 22) Persons/families/bodies related to items (RDA 22.0, Appendix I.5) Owners Custodians Curators LC: cataloger judgment NLNZ: case-by-case as requested by curators

36 Examples: Relationships to items 500 $a University Library's copy has ms. notes by author on endpapers. $5 IaH 700 $a Smiley, Jane, $e annotator. 541 $c Gift; $a John Jefferson; $d $5 DLC 700 $a Jefferson, John, $e donor.

37 Summary of relationships to persons, families & corporate bodies Works: First creator in 1XX, others in 7XX $e is optional Expression: Contributors in 7XX field Manifestations Rarely used Items Important in special collections

38 3. Relationships between resources (ch ) Related works, expressions, manifestations, and items Relationships in bibliographic and/or authority records: Related works (ch. 25) Related expressions (ch. 26) Related manifestations (ch. 27) Related items (ch. 28) No core relationships between resources

Recording relationships between resources Identifiers (not yet) Authorised access points With optional relationship designators (RDA Appendix J, MARC $i) and/or Descriptions 39

$i Parody of (work): $a Tolkien, J. R. R. (John Ronald Reuel), $d 1892–1973.$t Lord of the rings $i Guide to (work): $a Fischer, Louis, $d 1924– $t Teachers and the law $i Libretto for (expression): $a Weill, Kurt, $d 1900–1950. $t Dreigroschenoper. $l English Relationship designator examples

Types of relationships between resources Sequential Works, Expressions Works Expressions Manifestations Items Works Expressions Manifestations Items Manifestations Items Descriptive Whole-Part Accompanying Derivative Equivalent

42 Related works (RDA 25.1) Common work relationships: Whole-part Works in a compilation Chapters in a book Derivative Adaptations Movie of book Book re-told for children Accompanying Supplements Sequential Earlier and later serials Sequels and prequels

43 Whole-part relationships LC: Give MARC 505 contents note unless contents indicated in another part of the description (e.g. because no collective title present) or unless burdensome LC: Give one MARC 7XX analytical authorized access point; cataloger decides if additional 7XX fields are needed for other works Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews, etc. – LC-PCC PS 25.1

44 Example: Whole-part relationship Authorized access points for the works: 100 1# $a Shakespeare, William, $d , $e author $a Plays. $k Selections $a Hamlet ; $b King Lear / $c William Shakespeare $i Contains (work): $a Shakespeare, William, $d $t Hamlet $i Contains (work): $a Shakespeare, William, $d $t King Lear.

Compilation of works by more than one creator, with collective title $a Home & away : $b award- winning travel stories by New Zealand writers / $c selected and edited by Graeme Lay.

Whole-part relationships for each work? $a Home & away : $b award-winning travel stories by New Zealand writers / $c selected and edited by Graeme Lay # $a Asia -- When in Goa / Karen Goa -- Slow boat to Thailand / Simon Farrell-Green -- Holy cow and Mother Ganga / Liz Light -- Desert Adventure / Jill Worrall -- On the road to Mandalay / Bob Maysmor -- America -- River of grass / James Frankham -- Northern exposure / Nicola Legat -- North, to Alaska / Shelley-Maree Cassidy -- Home economics / Yvonne van Dongen -- Let's tango / Carroll du Chateau -- Islands of the birds / Susan Buckland -- South Pacific -- Teetering on the brink / Graham Reid -- QE2 / Michele A'Court -- Finding Fiji / Tom Romeo -- Looking for Gauguin / Graeme Lay -- Australia -- The big somewhere / Greg Dixon -- Doing a wharfie / Fergus Blakiston -- Europe -- Rocky mountain way / Gus Roxburgh -- A month in Provence / Lauren Quaintance -- Berlin, capital of Europe / Kapka Kassabova -- Britain & Ireland -- London : falling in love again / Michele Hewitson -- Dublin's fair city / Paul Rush -- Haunted by Edinburgh's past / Pamela Wade -- A tale of two cities / Joanna Wane -- New Zealand & Antarctica -- A quiet night out in Waitangi / John McCrystal -- Babes in the wood / Virginia Larson -- Wilderness coast / Gerard Hindmarsh -- Through the heartland / Keri Welham -- Waikato / Mark Scott -- The happy-go-lucky highway / John Woods -- Wide white land / Mike White -- D'Urville Island / Sue Farley -- The train / Steve Braunias -- Africa -- Relics / Mike Cartlidge -- African safari / Robin Charteris … … ???

Example: Derivative relationship: adaptation of work 130 0# $a Hobbit (Motion picture : 2012) $a The Hobbit :$b an unexpected journey / $c directed by Peter Jackson # $i Motion picture adaptation of (work): $a Tolkien, J. R. R.$q (John Ronald Reuel).$d $t Hobbit.

48 Related expressions (RDA 26.1) Common expression relationships Whole-part Compilations of translations Derivative Revisions Translations Arrangements

49 Recording related expressions Authorised access points Relationship designators listed in RDA J.3 Descriptions Structured Notes with ISBD elements Linking fields Unstructured General notes

50 Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d $e author $a Two Norwegian novels / $c Per Petterson # $a Out stealing horses -- To Siberia $i Contains (expression): $a Petterson, Per, $d $t Ut og stjæle hester. $l English $i Contains (expression): $a Petterson, Per, $d $t Til Sibir. $l English $a Out stealing horses $a To Siberia.

51 Example 2: Derivative expression - translation Authorized access point: 100 1# $a Brown, Dan, $d $e author $a Digital fortress. $l French $a Forteresse digitale # $i Translation of: $a Brown, Dan, $d $t Digital fortress.

52 Example 3: Related expression - translation Unstructured description in 500 field: 100 1# $a Brown, Dan, $d $e author $a Digital fortress. $l French $a Forteresse digitale. 500 ## $a Translation of the author’s novel Digital fortress.

53 Related manifestations (RDA 27.1) Common manifestation relationships Equivalent Facsimiles and other reproductions Different formats for same expression (e.g., book vs. CD-ROM; book vs. PDF) Republications Accompanying Book with CD etc.

54 Recording related manifestations Structured or unstructured description: Linking entry fields: 775 or 776 (relationship designators optional) 5XX Not by an authorized access point Use relationship designators from RDA Appendix J.4 to indicate a specific relationship.

55 Example: Reproduction 100 1# $a Ringwalt, J. Luther $q (John Luther),$e author $a Anecdotes of General Ulysses S. Grant. 264 #1 $a Washington, D.C. : $b Library of Congress Preservation Microfilming Program, $c ## $a 1 microfilm reel (118 pages) ; $c 35 mm $i Reproduction of (manifestation): $a Ringwalt, J. Luther (John Luther) $t Anecdotes of General Ulysses S. Grant $d Philadelphia : J.B. Lippincott Company, 1886 $h 118 p. ; 18 cm. $n Call number of original: E672.R58 $w (DLC) Structured description including an identifier:

Examples: Related manifestations $i Print version: $t Attack at Shark Bay $z #$a Nissenbaum, Gerald, $e author $a Sex, love and money $a Divorce confidential :$b … 500 ## $a First published in the USA by Penguin with the title Sex, love and money. 56

57 Related items (RDA 28.1) Common item relationships Equivalent Reproduction of a specific copy Accompanying “Bound with” Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -- so, usually local information

58 Recording Related items RDA 28.1 Structured or unstructured description: Linking entry fields: 7XX 5XX Not by an authorized access point Use relationship designators from RDA appendix J.5 in subfield $i of 7XX to indicate a precise relationship, or just use MARC tag to record general information

59 Examples: Related items 501 $a Bound with: ___________. $5 Nz

60 Summary Related resources: Works and Expressions: Whole part compilations Derivative relationships Manifestations: Reissues in different formats Items: “Bound with”

61 Group 2 relationships are recorded in authority records: Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32) 4. Relationships between persons, families, and corporate bodies

What’s really important Identify relationships for the resource you describe Determine which ones are important Work out how to record them using RDA instructions and MARC coding

Exercise