IFB FQ15233 NEPP Electrical and Data Cabling Installation Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation Pre-Bid Conference Invitation For Bid (IFB)/Contract Number – FQ15233 September 3, :00am-12:00pm EST 955 L’Enfant Plaza – Room 5300

Opening Remarks  Silence all Cell phones and pagers  No Recording  This presentation and attendee list will be provided on WMATA.com website Safety Tip: “Safety Harnesses – Tie or Die; Take the right precautions to prevent falls”  Safety Tip: “Safety Harnesses – Tie or Die; Take the right precautions to prevent falls” Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

 Errol Roper, Contract Administrator, PRMT  Michael Glimp, Contract Administrator, PRMT  Terri Anomnachi, Project Manager, NEPP  Jyotindra Shaw, Project Manager, IRPG  Khizgilov, Vadim, Construction Engineer. IRPG  Elena Almonte, Office Engineer, IRPG  Ernest Hunter, DBE Compliance Specialist, PRMT  Robin Hahn, Quality Assurance, QAAW  Jim Stewart/Carmen Pelham, RISK  Ernest Hunter, DBE Specialist, PRMT  John Cribben, SAFE Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation Introduction of WMATA Personnel

PURPOSE Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation  To promote a common understanding of:  IFB – NEPP Electrical and Data Cabling Installation Authority’s requirements Solicitation Instructions  To provide answers to questions regarding the IFB  Networking opportunity

After today’s conference, if you have additional questions, they must be received via electronic mail by the Contracting Officer. your questions to: com- by Friday September 11, 2015, NLT 4:00pm. Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation PURPOSE

The Pre-Bid Conference is for information purposes only. It may answer some Offeror questions. Statements or representations made during the Conference are not legally binding. Changes resulting from this Conference or the site visits are official only if issued through an Amendment to the Invitation For Bid (IFB). Disclaimer Regarding Changes to the Solicitation Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

All Contractors must register with WMATA at “New Vendor Registration”. WMATA solicitations are publicized at Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

 Bid Form  Bid Price Schedule  Bid Guarantee  Bid Data Form with Supporting Data  Representations and Certifications  List of DBE Certified Firms  DBE Data One (1) hard copy AND One (1) electronic copy submitted on USB BIDDING MATERIAL Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

 The outside of the envelope shall show:  The outside of the envelope shall show: - THE AMENDMENTS RECEIVED (lower left hand corner). Failure to acknowledge all amendments may cause the Bid to be considered not responsive. - HOUR and DATE specified in the IFB for receipt, the IFB number, and the full legal name and address of the Bidder on the face of the envelope BIDDING MATERIAL Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

Proposals may be received prior to, but no later than 2:00 PM, September 16, 2015 BASIS FOR AWARD: The Authority will award a contract to the lowest responsive and responsible bidder whose bid conforms to this Invitation for Bids. BIDDING MATERIAL Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

AWARD Apparent Low Bidder submits Pre- Award Information within 5 days after Bid Opening WMATA will have 120 calendar days to award the Contract Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

SCHEDULE EVENTDATE IFB ReleaseAugust 17, 2015 Pre-Bid ConferenceSeptember 3, 2015 Deadline for Proposer QuestionsSeptember 11, 2015 Bid OpeningSeptember 16, 2015 Award Date (estimated)October 15, 2015 Notice to Proceed (NTP) (estimated)November 5, 2015 Dates Subject to Change Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation DBE Compliance, Appendix “B”

Disadvantaged Business Enterprises Disadvantaged Business Enterprise (DBE) 20%. Disadvantaged Business Enterprise (DBE) 20%. $500,000 or more for a construction contract. Submit complete schedule of DBE participation and Letters of Intent. All DBEs must have current WMATA DBE certifications. It is the policy of WMATA, the Federal Transit Administration (FTA) and the U.S. Department of Transportation (US DOT) that Disadvantaged Business Enterprises (DBE’s) shall have an equal opportunity to receive and participate in performing federally -assisted contracts, including contractors and subcontractors at any tier. Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

SUMMARY OF SUBMITTALS With the Bid/Proposal 1. Completed “Schedule of DBE Participation” (Attachment B-1) with current certification letters attached for each listed DBE. 2. Executed “Letters of Intent to Perform as a Subcontractor/Joint Venture” (Attachment B-2). 3. Justification for grant of relief (waiver of DBE goal), if applicable. Include completed “DBE Unavailability Certifications” (Attachment B-3) as appropriate. Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

SUMMARY OF SUBMITTALS Bid and Proposal Requirements (Apparent Successful Bidder/Proposer) 1. All DBEs must submit a copy of their current WMATA or DC DOT certification letters or a certification letter issued by the MWUCP. 2. DBE Manufacturer’s Affidavit, if applicable, must be submitted in order to receive 100 percent of the allowable credit for expenditures to DBE manufacturers/suppliers (Attachment B-4). 3. Schedule B Information for Determining Joint Venture Eligibility, if applicable (Attachment B-5, pgs. 1, 2, 3, 4). 4. Copy of Joint Venture Agreement, if applicable. 5. Certification letter of the DBE regular dealer/supplier, if applicable. Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

SUMMARY OF SUBMITTALS After Contract Award 1. “Prompt Payment Report-Prime Contractor’s Report” Attachment B-6) – submitted monthly. 2. “Prompt Payment Report-Subcontractor’s Report” (Attachment B-7) – submitted monthly. 3. Request to substitute DBE contractor (see paragraph 8.C.) – submitted as required. 4. Copies of subcontracts-submitted at the time of their execution. Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation

Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation TECHNICAL SPECIFICATIONS & PROJECT OVERVIEW

Agenda Background High Level Scope – Technical Project Management Scheduling / Coordination Special Conditions Summary of Work Matrix Existing Mezzanine Inspection Report (MIR) Site Visits 19

New power circuits to Kiosk New Ethernet cable to faregate array Addressing cable infrastructure Completed inspection tasks video scoping pull-string installation poor duct and new raceway identification Background (1) 20

Work Locations- 34 Metrorail Red Line Stations Background (2) 21

Installation of Under-Floor Duct Installation of Exposed Conduit Installation of Faregate Array Under-Floor Duct CAT6 Installation and Termination Installation and Termination of Electrical Circuit Installation of Fire Alarm System Cable High Level Scope 22

Installation of Under-Floor Duct 23 Typical Mezzanine Duct Layout

Exposed Conduit Installation (1) 24 In public and secure areas One inch GRS conduit

Exposed Conduit Installation (2) 25 Existing to new conduit transition

Installation of Faregate Array Under-Floor Duct 26

Temporary Trench Cover of U/F Duct 27

CAT6 Installation and Termination (I) 28

CAT6 Installation and Termination (II) 29

Installation and Termination of Electrical Circuit 30

Kiosk- Previous Design 31

Kiosk- Present Design 32

Installation of Fire Alarm Cable 33 Will be installed from the mezzanine Kiosk to the end-of-array faregate cabinet At the Kiosk-end the cable will land in the secured AFC cabinet Leave ample cable slack as lengths indicate in the pricing sheets Cable compliant with NEC 760

Project Specific Quality Management Plan (PSQMP) Design Control Plan and Quality Plan shall be submitted for approval Site Specific Safety Plan (SSWP) Master schedule 4 week schedule (weekly) Weekly Quality Reports Daily reports Weekly meetings Project Management 34

SITE ACCESS & POWER OUTAGE SUBMITTAL PROCESS SSWP Request (60 Days) GOTRS/SO Request (21 Days) GOTRS/SO Request (21 Days) SO Request Confirmation (Monday, Prior Target Week) SO Request Confirmation (Monday, Prior Target Week) Escort Request (Monday, Prior Target Week) Escort Request (Monday, Prior Target Week) Target Work Week Escort Approved (Thursday, Prior Target Week) Escort Approved (Thursday, Prior Target Week) SO Approved (Friday, Prior to Target Week) SO Approved (Friday, Prior to Target Week) 35

Site Access & Power Outage Submittal Process Sample of Weekly Switch Order Request 36

Special Condition- High Ceiling 37

Special Condition- Confined Space 38 Under platform at track level is the typical location Only a handful of locations require this level of safety Tenleytown Takoma Judiciary Square West

Special Condition- Battery & ELES Rooms 39

Summary of Work Matrix 40

MIR- Cleveland Park (1) 41

MIR- Cleveland Park (2) 42

MIR- Cleveland Park (3) 43

MIR- Cleveland Park (4) 44

MIR- Cleveland Park (5) 45

Site Visit 46 Gallery Place – Verizon Center – Faregate U/F duct work – CAT6 cable terminations at both ends – Remote mezzanine (F/A cable) Cleveland Park – Conduit installation – CAT6 cable installation – Battery room – Below floor cable trench (pull-through area)

Washington Metropolitan Area Transit Authority IFB-FQ15233 NEPP Electrical and Data Cabling Installation QUESTIONS?