2010 ASCCC Curriculum Institute Santa Clara Marriott July 8-10, 2010 GPS for Curriculum: Curriculum Management Software Many colleges now rely on curriculum management software to smooth the curriculum development, review, and approval process. How are these tools evolving to maintain focus on course and program quality and how can these processes integrate with and support other campus responsibilities? Richard Mahon, Curriculum Committee, ASCCC Steve Thyberg, GoverNET Joanne Vorhies, Chancellor’s Office

TRADITIONAL PROBLEMS  Paper-based, labor-intensive curriculum processes  Lack of timely approval of new courses & programs  Poor multi-campus communication and proposal tracking  Limited curriculum search, update, and reporting ability  Laborious, error-filled Catalog production  Need ability to automate curriculum review GOVERNET

AUTOMATED CONCEPT  Web-based entry/edit of course proposal forms  Course & program approvals  Searchable database  Automated workflow  Articulation module  Interface to catalog production, Student System, & other systems  Potential automated statewide reporting & DB searches GOVERNET

KEY FEATURES  Processes both courses and programs, and maintains links between courses and programs  Web-based proposal entry and approval  Point-&-click look up tables  Entry field edits & rules enforcement  All fields go into a relational database  Help instructions for every entry item  100% automated workflow with notifications  Allows multiple workflows  Real-time approval tracking  All changes & comments tracked and archived  Automated reporting to CCCCO and other external systems  Interface to college catalog production and Student System  Articulation management module, with automated OSCAR submissions  CurriUSEARCH option for all approved course outlines and program/degree reports across ALL CurricUNET colleges GOVERNET

PREVIOUS PAPER PROCESS GOVERNET

NEW MODEL GOVERNET

WEB FORM INPUT GOVERNET

COURSE OUTLINE GOVERNET

COURSE IMPACT REPORT- Advance notice of all courses/programs impacted GOVERNET

AUTOMATED WORKFLOW GOVERNET

6-YEAR REVIEW REPORT GOVERNET

COLLEGE CATALOG GOVERNET

STATEWIDE SEARCHES & ARTICULATION GOVERNET

SUMMARY  Web-based access, Database Driven  Courses, programs, articulation agreements  Interface to related systems  Student System  College catalog production  Other College systems  State reporting  Automated workflow, notifications  Paperless GOVERNET

CONTACT INFORMATION  Steven Thyberg  Vice President, Governet  (208)   George Tamas  CEO, Governet  (805)  GOVERNET