The Rejection of D-Space: Selecting Theses Database Software at the University of Calgary Archives Lisa Atkinson Archival Program Manager  University.

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Presentation transcript:

The Rejection of D-Space: Selecting Theses Database Software at the University of Calgary Archives Lisa Atkinson Archival Program Manager  University of Calgary Archives ETD 2006: The 9 th International Symposium on Electronic Theses and Dissertations Quebec City, Canada  June 8, 2006

Where on Earth is Calgary?

The Context: The University of Calgary  Established as an autonomous institution in 1966, roots date to 1905  Professional programs: Engineering, Law, Medicine, Nursing, Social Work, Environmental Design, Veterinary Medicine  16 Faculties, 53 Departments, 30+ research institutes and centres  28,000 FTE students; 5300 graduate students  theses annually; 13,000 in collection

Why D-Space?  Online theses database ceased functioning  Pressure to make theses information available  offsite researchers  international clients  Support for Institutional Repository amongst administrators  D-Space chosen as tool  Migrating theses data to D-Space seen as  easy solution for replacing online theses database  tool for promoting Institutional Repository  way to encourage e-theses program on campus

Problems: Searching Issues

Problems: Reporting Issues  Cannot print reports containing more than one hit  Drill down to required version of report  Print off one at a time  Cannot save multiple hits as electronic documents  Must save individually  Cannot move between hits without retreating to search results screen  May involve 5 screens per item if looking at full metadata report

Problems: Admin and Display Issues  D-Space does not allow administration and public views  May not wish to make all item tracking data available for public view: physical location, barcodes, notes  Choice between making “in-house” information publicly available, or maintaining separate tracking system  D-Space display is confusing, unattractive and counter-intuitive to researchers

Problems: Display Issues

Selected Theses Database Software  Three modules required in University Archives  Theses  Archives  Records Management  WebGencat Library module -- theses

WebGencat: Display Options

Public Template Search Screen

Public Advanced Search Screen

Search Results – Public Template Search

Reporting: Multiple Hits Selected