Notification of Digital requirements for the Draft Plan – Damascus, August Regional Information Meeting and Workshop related to the RRC-06 for the Administrations of the Arab Group of countries Submission of Digital Requirements for the Draft Plan A. Méndez BR/TSD/TPR Damascus, August 2005

Notification of Digital requirements for the Draft Plan – Damascus, August Objectives of this presentation Share BRs experience about submission issues during the Planning exercise Describe changes to the notice format and submission process for the Draft Plan Describe/show use of BRs Software for Data Capture Data Validation Data Correction Final Assembling of files Data Query & extraction

Notification of Digital requirements for the Draft Plan – Damascus, August Some statistics from the Planning Exercise 103Administrations that submitted requirements 300incoming s (registered) 120outgoing s (registered) …telephone calls and unregistered s 1 950files received intermediate files processed intermediate notices processed valid input requirements for the exercise

Notification of Digital requirements for the Draft Plan – Damascus, August Statistics from Planning Exercise (cont.) ~30 % of the notices received had errors – Wrong file format – Identification data repeated or inconsistent (SFN Id, Notice Id, etc.) – Technical data missing or incorrect – Allotment areas wrongly defined (crossing segments, points outside the territory) – Analog assignment (for conversion) not found – etc.

Notification of Digital requirements for the Draft Plan – Damascus, August Distribution of submissions received by the BR Ideal expected distribution What happened for the planning exercise % of notices date

Notification of Digital requirements for the Draft Plan – Damascus, August Increase the quality (correctness and completeness) of the submitted data 2.Reduce number of time consuming activities (i.e. correspondence exchanged between BR and administrations) 3.Develop new software tools to facilitate validation 4.Reduce bottlenecks in data processing BRs goals for the next submission phase

Notification of Digital requirements for the Draft Plan – Damascus, August Deadline for submission of requirements for the Draft Plan? –31 st October 2005 (see CR/241) Who can submit requirements? –Only authorized contact persons What should be submitted? –ALL digital requirements (in SGML file format), even if there are no changes with respect to those submitted for the planning exercise How to prepare the requirements files? –Using different appropriate software tools Basic questions on digital requirements

Notification of Digital requirements for the Draft Plan – Damascus, August Changes to submission procedure Changes in the data structure and forms (following decisions on coordination information taken by IPG-1 in July) Administrations are invited to use the new BR software tools (to facilitate complete data validation)

Notification of Digital requirements for the Draft Plan – Damascus, August Changes in requirement forms layout New

Notification of Digital requirements for the Draft Plan – Damascus, August Changes in requirement forms elements New field rrc_coord_self New sections COORD_A and COORD_O

Notification of Digital requirements for the Draft Plan – Damascus, August Changes in database structure 2 new tables 1 new field

Notification of Digital requirements for the Draft Plan – Damascus, August News about BRs software for requirements submission Announced in CR/241 Overview of changes –Update of notice forms (DT1, DT2, DS1 & DS2), database structure and all applications with new coordination information –Consolidated single software application (capture, correction, validation, etc.) –Addition of a tool for final assembling of files Updates available on the Web for free download ( 04/intersession/index.asp)

Notification of Digital requirements for the Draft Plan – Damascus, August NewUpdated

Notification of Digital requirements for the Draft Plan – Damascus, August How to prepare requirement files effectively? Administrations own software Text processors MS Access BRs software

Notification of Digital requirements for the Draft Plan – Damascus, August BRs Data Capture software (Dcap) Administrations own software Data Validation (DVal) Electronic SGML file Val OK? No Yes Submission process (1) Text editor (Notepad) Correction (Dcor/Editor)

Notification of Digital requirements for the Draft Plan – Damascus, August Submission process (2) File assembling and final data Validation (Dnotif) Val OK? No Yes Correction (Dcor/Editor) File 1 File 2 File 3 File n Valid consolidated file No Yes Reference database

Notification of Digital requirements for the Draft Plan – Damascus, August RRC Digital requirements database Submission process (3) BR full data Validation Before Draft Plan analysis… Administration Radiocommunication Bureau Valid consolidated file

Notification of Digital requirements for the Draft Plan – Damascus, August Data validation tool: DVal DVal Electronic Notifications SGML file Validation report (text file) (link) Text editor (Notepad) Stamps input file

Notification of Digital requirements for the Draft Plan – Damascus, August Data validation tool: DVal 1 st step (file format) 2 nd step (data type, length, etc.) 3 rd step (range of values, mandatory keys, Geographical, etc.) Text editor or DCor Sequential process

Notification of Digital requirements for the Draft Plan – Damascus, August Data correction tool: DCor Dcor (Val/Conv/Corr) Input requirements file Corrected SGML file Filename.corr Input Output Link Text editor (Notepad) Corrected database file Filename.mdb Note: Dcor does not only allow for correction of input SGML files but also validates and converts to mdb format

Notification of Digital requirements for the Draft Plan – Damascus, August Files assembling and Final Validation tool File assembling and final data Validation (DNotif) File 1 File 2 File 3 File n Reference Database (analog TV, other services) Val OK? File with notices ready for submission to BR Notices with errors

Notification of Digital requirements for the Draft Plan – Damascus, August Submission of requirements to BR Preferably by –Message subject: RRC- Submission of digital requirements for the Draft Plan –Message body: summary of file contents (N° of notices, notice types, etc), signature –Attachment: valid SGML file

Notification of Digital requirements for the Draft Plan – Damascus, August References -RRC Report (revised version) -Report of IPG-1 -BR Circular Letters (CR/…) -BR IFIC (MIFR/Plans ST61-GE89) -ITU Web site 04/intersession/index.asp (database structure, software, additional documentation) -BR Contact address:

Notification of Digital requirements for the Draft Plan – Damascus, August RRC Input data Processing Team A. Skokova B. Rackov B. Ba S. Pinnagoda A. Méndez

Notification of Digital requirements for the Draft Plan – Damascus, August Workshop (this afternoon) and BR IFIC (on request)