1 Building an FSP Program in Rural California Alan Yamamoto, L.C.S.W San Benito County Behavioral Health Nancy Callahan, Ph.D. IDEA Consulting Kathy Montero, L.M.F.T Glenn County Mental Health, Health Services Agency Patricia Ayers, L.M.F.T San Benito County Behavioral Health

2 Overview of FSP Planning for a Small County Alan Yamamoto, L.C.S.W Developing the CSS Plan San Benito County Glenn County Planning process to develop FSP Services Additional Funds: Expanding the number of FSP clients FSP Eligibility Criteria (see Handout) Panel will present on: Referral Process Authorization FSP Service Team Services and Support Planning 24/7 Response Drop-in Centers as an Adjunct to FSP Services Working with the CA Network of Clients

3 Referral Process to Full Service Partnership Program Nancy Callahan, Ph.D. Develop an Eligibility Checklist that includes Medical Necessity information (e.g., Seriously Emotionally Disturbed; Seriously Mentally Ill; Serious impairment in functioning; Routine services not successful) to collect information on person referred for FSP Assess client’s level of interest and motivation to participate in Full Service Partnership Staff completes a Referral Request for Authorization (brief summary of client’s needs and history, why FSP level of care is needed if routine services have not been successful) Staff and supervisor discuss client’s appropriateness for FSP and determine if there is a vacancy for FSP services When there are no ‘vacancies’ for FSP, discuss other options for services? –Staff provide the highest level of services necessary to meet the needs of individuals until a vacancy is available –Review persons currently receiving FSP services and determine if there is someone who is ready to be discharged from FSP services Review budget and determine if there is capacity to serve more clients with FSP services

4 FSP – Authorization Process Partnership Authorization Team (PAT) Philosophy: Provide leadership and oversight to create a vision of wellness and recovery. PAT Team consists of any combination of the following positions: Director/ Deputy Director, MHSA Coordinator, UR/QI Coordinator, Program Manager, Consumer/Mentor, Budget Analyst PAT Activities: –Provide leadership and oversight to FSP services –Assess new referrals and authorize clients for FSP participation (dependent upon availability of funds and eligibility) –Review status of existing FSP clients, progress toward goals, exceptional events (Crisis, Inpatient Admissions), and celebrate successful completion of clients from programs –Discuss system-level issues –Authorize request of flex funds for items costing $50 or more –Track expenditures: year-to-date dollars per client; year to date dollars for all FSP; year-to-date dollars for MHSA

5 Philosophy: - Wellness and Recovery Philosophy - Team approach - Flexible services to meet the needs of individual clients and shared program function Consists of direct service team members working with FSP clients (MHSA Coordinator, clinician, consumer/peer mentor, family members, etc) Regularly Scheduled Meetings - Daily Check In (15 minutes) to provide staff a briefing on night/ weekend calls - Weekly Staff meetings for business announcements, training, discuss critical incidents Key Events Tracking (prompt staff to report changes in living situation, encounters with the law, etc.) -- Staff complete Key Event Tracking Forms during meeting Clinical support for staff development Full Service Partnership Service Team Kathy Montero, L.M.F.T.

6 FSP Services and Supports Planning Kathy Montero, L.M.F.T. Client Care Plan (CCP) – Medi-Cal component addresses medical necessity and symptom reduction Individual Services and Supports Plan (ISSP) – Outlines individual’s recovery and wellness goals (combine with CCP or create separate document) Family/ Collateral/ Community Supports’ involvement in Planning Process –Meet to set goals, discuss role of each family member/ collateral person –What does it take for the individual and his/her family to thrive? –Who is the client’s support system? This may be someone different than ‘family,’ including a friend, neighbor, landlord, minister, coach, etc. Development of Culturally Relevant Treatment Planning Strategies

7 24/7 Response for FSP Clients Alan Yamamoto, L.C.S.W. Identify who will respond on a 24/7 basis to FSP clients Establish a number for clients to call Establish on-call rotation for staff (For example: one week on) Develop a protocol for persons on-call –How they will be reimbursed for ‘stand-by’/working hours? –(Example: $2.50 per hour stand-by weekdays; Time and a half for hours worked in the evenings) –Are staff required to work the next day if they were up all night? (flexibility) –Establish a back-up response plan when the person on-call needs additional clinical support –Policy for going into the field during the day; at night (safety issues)

8 Deliver cross training to FSP Staff, police and first responders, crisis staff, hospital staff to help coordinate care Share client’s Advance Directives with FSP team members to coordinate care and follow client’s wishes during an emergency Develop a policy for responding to residential complaints including resolving conflicts, noise problems, fighting, behavior problems, and potential evictions. Train staff on how to support landlords and/or family members with the client. Develop a policy on staff’s use of the county car(s) for after hours response. For example, determine if staff can drive the car home at night; or come into the office to pick up vehicle, when needed. 24/7 Response for FSP Clients (Continued…) Alan Yamamoto, L.C.S.W.

9 Developing a Drop-In Center with Small County Resources Patricia Ayers, L.M.F.T. DROP-IN CENTER (This is a Location of Services, Not a Type of Service) Center can be used as an adjunct to FSP services – allows support without an appointment Services Which May be Available at the Drop-In Center or other Location New Requests for Services Groups Life Skills/ Classes Social/ Recreational Connections Telemedicine Other Agency Services Weekly Community Meeting (for clients)

10 FSP in a rural county Services are multipurpose to maximize limited dollars Work with CA Network of Mental Health Clients – Pilot Project Summary Alan Yamamoto, L.C.S.W

11 Contact Information Alan Yamamoto, L.C.S.W, Director San Benito County Behavioral Health 1113 San Felipe Rd., Hollister, CA (831) 636 – 4020 Nancy M. Callahan, Ph.D. IDEA Consulting 2108 Alameda Ave., Davis, CA (530) Kathy Montero, L.M.F.T., Program Manager, Children’s Mental Health & MHSA Glenn County Mental Health Department, Health Services Agency 242 N. Villa Willows, CA (530) Patricia Ayers, L.M.F.T, Assistant Director San Benito County Behavioral Health 1113 San Felipe Rd., Hollister, CA (831) 636 – 4020