CARE OF SUPPLIES IN STORAGE (COSIS) Presented by: Michelle Dang NAVICP-M 077 1 December 2009 Ready. Resourceful. Responsive!

COSIS Program POLICY DRIVER DoD Directive 4140.1-R, DoD Supply Chain Material Management Regulation (aka “The Super Reg”) DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction NAVY Technical Warrant for the Packaging, Handling, Storage and Transportation (PHS&T) COSIS Program

DoD Stock Readiness Program DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction Stock Readiness – DoD program assuring: Proper condition of materiel in storage Adequate packaging protection to prevent degradation Stock Readiness includes: In-storage inspections, minor repair, testing, and packaging aspects associated with these efforts

NAVICP COSIS Program Care of Supplies in Storage is a Navy program and management system that ensures material is stored and maintained in a ready-for-issue condition and to prevent further deterioration of unserviceable material. Reduce Repair Turn Around Time (RTAT) Reduce new procurement by extending the life of the assets Proactive vs. Reactive COSIS Look for problematic areas and trends NAVICP provides reimbursable COSIS funding to repackage and preserve material in storage

Routine COSIS may reveal the need for additional COSIS work What to Look For Obvious problems that would compromise the protection of the asset and/or prevent the asset from being issued. Container damaged or deteriorated Sealing defective Special markings omitted, illegible, or incorrect No packaging (bare item) Stapling, nailing, strapping, banding improper, or inadequate General appearance (dirt, moisture, fungus, mildew, rot, infestation, or water damage) Expired Shelf-Life date Humidity Indicator expired Ready! Responsive! Routine COSIS may reveal the need for additional COSIS work

Reporting of COSIS DD Form 1225 - used to report COSIS discrepancies and request funding to correct them Navy COSIS Spreadsheet – for Navy Sites’ usage. Benefits include: Condensed, simplified version of the DD1225 Electronically and e-mailed to NAVICP COSIS PM Uploaded to COSIS database Repackaging costs and POC information are important

NAVICP COSIS Database Simplifies Data Analysis Pinpoints Deficiencies Provides Metrics and Reports Enhances Financial Controls

COSIS Site Visit Process Add prior to item review, in-brief. After item review, out-brief

Site Selection Criteria Queried the COSIS sites with highest quantity of N32/N35 assets from the Master Data File (MDF) Sites with high rate of DD 1225’s submission and/or WebSDR 364’s (Supply Discrepancy Report) Sites have not been visited in recent years Pick out top 5-7 candidates per fiscal year FY09 Site Visits: DDNV, DDDC, DDJF, DDWG, DDBC

NIIN Selection Criteria N32 - Philadelphia managed items N35 - Mechanicsburg managed items High demand/low dollar value items Low demand/high dollar value items Assets with conflicted condition codes Assets with conflicted Shelf Life codes Assets with Method of Preservation 50 NIINs added during site walk through IM input solicited

Site Visit Review Process In-Brief (before item review): Purpose for site visit intended to assist and train rather than inspect Ensure Navy’s managed items are properly packaged, stored, and shipped per MIL-STD 2073 requirements Physical item review Out-Brief (after item review): Inform all findings, discrepancies Arrange On-Site training with a TARP rep if necessary Post Site Visit: Data analysis, list of action items Cost estimate, funding Follow up An Assist Visit; Not an inspection! Information kept at site level.

Historical COSIS discrepancy categories Discrepancies Top Six Discrepancies Found (by percentage) Packaging – 33% Preservation – 15% Label Marking – 11% Shelf Life – 11% Condition Code – 8% Humidity – 6% Other – 16% Historical COSIS discrepancy categories

222:1 ROI: FY’09 ROI FY09 NAVICP COSIS program data NAVICP COSIS program costs: $700k Range of NIINs reviewed: 7,277 Number of NIINs reviewed: 73,688 Total replacement value: $155.5 M ROI: 222:1

COSIS Reimbursable Funding Process Storage site submits funding requests Via DD1225’s or Navy COSIS spreadsheet to COSIS Program Manager (PM) with cost estimate Provides an activity Financial POC, phone number and UIC for funding. The COSIS PM approves/disapproves request. COSIS PM emails approved funding via NAVCOMPT Form 2276A or MIPR When the storage site has performed the work, actual cost will be provided to the COSIS PM for update. NAVICP COSIS Program Manager – Michelle Dang Phone: 717-605-1822 DSN: 430 Fax: 717-605-7686 Email: michelle.dang@navy.mil

COSIS of the Future TO BE CONTINUED Presented by: Richard Sheriff & Frank Magnifico