CONSOLIDATED HOMELESS GRANT FUNDING WORKSHOP City of Wenatchee and Chelan-Douglas Counties

GRANT OVERVIEW Administrator is the Washington State Department of Commerce. CHG The Consolidated Homeless Grant (CHG) combines state homeless resources (THOR, ESHP AND HGAP) into a single grant.

Funding focused is on providing emergency shelters to homeless households, rent assistance and at-risk households. CHG is designated to support an integrated system of housing assistant to prevent homeless and quickly re-house households who are unsheltered.

$179, Allocation funds 69, Incentive funds 2012 FUNDS AVAILABLE

2012 CHG FUNDING SCHEDULE WORKSHOP SEPTEMBER 15, 2011SEPTEMBER 15, 2011 WENATCHEE COMMUNITY CENTER, VETERANS HALL STARTS AT 3:30 PM WORKSHOP SEPTEMBER 19, 2011SEPTEMBER 19, 2011 WENATCHEE COMMUNITY CENTER- SOCIAL HALL STARTS AT 10:30 APPLICATION SEPTEMBER 22, 2011 DEADLINE 5PMSEPTEMBER 22, 2011 DEADLINE 5PM CITY OF WENATCHEE, PUBLIC SERVICE CENTER 1350 MCKITTRICK,

REVIEW SEPTEMBER 23-OCTOBER 7, 2011SEPTEMBER 23-OCTOBER 7, 2011 Applications reviewed by staff AWARD OCTOBER 13, 2011OCTOBER 13, 2011 (TENTATIVE) City Council approves applications APPROVAL OCTOBER –DECEMBER 2011OCTOBER –DECEMBER 2011 Recipients sign contracts

Funding Requirements

1. HOMELESS: Person or family must be unsheltered or living with friends or family unsheltered or living with friends or family

2. Person or families who are at risk and need TEMPORARY RENT or UTILITY RENT ASSISTANCE TO PREVENT BECOMING HOMELESS

NOT required for Emergency Shelter Facility Support Required for Transitional Housing Facility Support and Rent Assistance: – Families with Children – 50% AMI – Individuals, No Children – 30% AMI

Allowable Costs

ADMINISTRATIVE ADMINISTRATION SALARIES EXECUTIVE DIRECTOR ACCOUNTING HR IT BENEFITS OFFICE SUPPLIES GEN. ORG. INSURANCE ORG. WIDE AUDITS BOARD EXPENSES ORG. WIDE MEMBERSHIPS & DUES FACILITIES EXPENSES RENT BUILDING USE ALLOWANCE OPERATIONS and MAINENANCE COST JANITORIAL & UTILITIES METHOD OF CHARGING BILLED DIRECTLY ALLOCATION PLAN INDIRECT COST *Expenses that benefit the organization as a whole and can’t be specifically attributed to a particular program/service.

PROGRAM OPERATIONS

ALLOWABLE EXPENSES LEASE or RENT payments on a building UTILITIES Gas, water, sewer, electricity, internet, garbage, phone land line MAINTENANCE Janitorial, cleaning supplies, pest control, fire safety, staff main. salary

ALLOWABLE EXPENSES SECURITY & JANITORIAL Salaries & benefits for these svcs TOILETRIES & FOOD SERVED IN EMERGENCY SHELTERS TRANSPORTATION Bus Tokens Fuel for Shelter Van

ALLOWABLE EXPENSES HOTEL/MOTEL VOUCHERS (emergency shelters only) ON & OFF SITE MANAGEMENT COST Related to Building FACILITY Specific INSURANCE, etc (Exempts Mortgage Insurance)

NOT ELIGIBLE FOR FACILITY SUPPORT

MAINTENANCE ? KEEP UP OF THE BLDG, SYSTEMS & GROUNDS Cleaning, protecting & preventative maintenance FIX & RESTORE IS AN ALLOWABLE CHARGE TO THE GRANT NO IMPROVEMENTS THAT ADD VALUE NOR REHABILITATION CAN BE CHARGED TO THE GRANT

HOUSING STABILITY PLAN REQUIRED FOR TRANSITIONAL HOUSING FACILITY SUPPORT (households residing in units beyond 3 months) AIDS HOUSEHOLDS IN TRANSITIONING TO STABLE HOUSING AND SELF SUFFICIENCY. IF THE HOUSEHOLD HAS AN EXISTING PLAN W/ANOTHER AGENCY – THIS CAN BE USED. UPDATES MUST BE DONE UPON ENROLLEMENT IN THE PROGRAM – INCLUDE SPECIFIC GOALS

RENT ASSISTANCE 1 MODEL PER PROGRAM HOUSEHOLD INCOME FLAT RATE % OF RENT Graduated Subsidy PROGRAM MUST INCLUDE PROGRAM MUST INCLUDE …. Min. Tenant payment Min. Tenant payment How Utilities impact subsidy How Utilities impact subsidy Income change impacts Income change impacts

RENT ASSISTANCE Lease Req. Lease between the Sub Grantee & the Landlord or between the Household & the Landlord Review for Landlord-Tenant Law compliance Copy retained in client files

RENT ASSISTANCE ALLOWABLE EXENSES Monthly rent, utilities, 1 st and last months rent Cost for Parking if connected to unit New Unit, Health or Safety Relocation Deposits : Security, Phones, Utilities, Svc Animals Permanent Housing or Time limited housing Facility to transition in place rental assistance model (Housing Stability Plan) Credit checks -Reasonable storage -LL incentives (written policies & procedures explaining LL Incentives determinations)

Cannot be combined with CHG funded facility support or Sect 8 based projects. Unless approved by Commerce. Household’s share of rent & utilities cannot exceed 50% of household monthly income Household assistance cannot be more than 24 months of rent & utility assistance Transportation costs related to initial move are not eligible EXPENSES NOT ELIGIBLE FOR RENT ASSISTANCE

RENT REASONABLENESS Total rent charged for a Unit must be reasonable in relation to comparable units during the same time period. Required for ALL Units

RENT LIMIT/PAYMENT STANDARD Must set a RENT Limit/Payment Standard for each unit size based on the number of bedrooms Must set a RENT Limit/Payment Standard for each unit size based on the number of bedrooms May be no less than 80% FMR May be no less than 80% FMR May be no more than 120% FMR May be no more than 120% FMR

RENTAL ARREARS RENTAL ASSISTANCE CAN BE USE TO PAY FOR UP TO 3 MONTHS OF RENTAL ARREARS. MAY BE PAID IF PAYMENT ENABLES THE HOUSEHOLD TO REMAIN IN THE HOUSING UNIT OR MOVE INTO ANOTHER UNIT. MAY NOT EXCEED 24 MONTHS

HOUSING QUALITY INSPECTIONS & LANDLORD-TENANT ACT… HOUSING QUALITY INSPECTIONS & LANDLORD-TENANT ACT… o Tenants must be made aware of the Washington Residential Landlord-Tenant Act RCW and be informed on how to use this law when a problem arises. o Housing Quality inspections are required in units into which a household will be moving in to. o Inspection must pass before paying subsidy.

HOUSING QUALITY INSPECTIONS HOUSING QUALITY INSPECTIONS o Inspections less than 12 months old performed by other housing providers can be used. o Records required of inspections and follow-up actions MUST be maintained in household file o SUB-GRANTEES may adopt HUD housing quality standards (HQS)or the Commerce Housing Safety Standards (HSS) procedure

QUALITY INSPECTIONS & LANDLORD TENANT ACT QUALITY INSPECTIONS & LANDLORD TENANT ACT… o IF HQS is adopted, inspectors must be certified Commerce DOES NOT exempt units from having to be compliant with local housing codes. Sub-Grantee must comply with the more stringent of the two

LEAD-BASED PAINT VISUAL INSPECTION VISUAL ASSESSMENT must be completed prior to CHG assistance, annually thereafter, for all units that meet the 3 following conditions  Household moving into or living in the unit is being assisted with CHG rent assistant  The unit was constructed prior to 1978  A child under the age of 6 is or will live in the unit

EXCEPTIONS  Zero bedrooms or SRO- size unit  X-ray or Laboratory testing of all painted surfaces by certified personnel has been conducted in accordance to HUD regulations, unit is officially certified to NOT contain lead- base paint  Unit has undergone a visual assessment within the last 12 months (obtain docs stating assessment

 It meets any of the other exemptions described in 24 CFR Part (a) If any conditions outlined above are met, Sub-Grantees need to document the conditions for a Step-by Step Guide to Compliance

INCENTIVE FUNDS 69,000 available