Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA

TITLE | 2 John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants Sharon Cyr, Manager, Programs Adam Doty, Manager, New Generations Programs Kate Hoeppel, Senior Supervisor, Youth Exchange Lindsay Griswold, Senior Specialist, Youth Exchange Jessica Borrego, Compliance & Reporting Specialist, Youth Exchange Courtney Drew, Programs and Preconvention Specialist Lauren Ribant, Service Coordinator, Youth Exchange Your Team at the Secretariat

TITLE | 3 Youth Service – the Fifth Avenue of Service Interact Rotaract Rotary Youth Exchange New Generations Service Exchange Rotary Youth Leadership Awards (RYLA)

TITLE | Youth Exchange Statistics

TITLE | 5 Overall Program Participation Type of ExchangeExchanges Reported % of Total Exchanges Long-term5,51372% Short-term2,11328% TOTAL7,626100%

TITLE | 6 Survey Response Rate Geographic AreaResponse Rate Africa75% Asia68% Europe70% North America80% Oceania61% South America72% WORLDWIDE73%

TITLE | 7 Historical Analysis of Total Exchanges from

TITLE | 8 Long-term Exchange

TITLE | 9 Long-term Exchanges Worldwide

TITLE | 10 Long-term Exchanges by Country

TITLE | 11 Long-term Exchanges by Country CountryInbound Long-term Exchanges United States1,188 Brazil616 France432 Mexico432 Germany359 Canada227 Belgium220 Taiwan213 Denmark194 Argentina189 Other (36 countries) 1,443 ALL COUNTRIES5,513

TITLE | 12 Short-term Exchange

TITLE | 13 Short-term Exchanges Worldwide

TITLE | 14 Short-term Exchanges by Country

TITLE | 15 Short-term Exchanges by Country CountryInbound Short-term Exchanges United States327 Germany185 France144 Brazil133 Denmark124 Finland118 Korea97 Turkey96 South Africa90 Italy78 Other (30 countries) 721 ALL COUNTRIES2,113

TITLE | 17 Certification Update

TITLE | 18 Certification Snapshot – Year 9

TITLE | 19 New Exchange Opportunities District grants may be used to fund exchanges, so long as the students are not direct lineal descendants of Rotarians Outbound-only certified districts: South Asia: 3020 (India), 3051 (India), 3281 (Bangladesh) Africa: 9110 (Nigeria), 9211 (Uganda, Tanzania), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles only; Reunion and Mayotte are fully certified) Oceania: 9500 (East Timor)

TITLE | 20 Annual Certification Renewal Districts annually must attest that they continue to meet all certification requirements Why ? – Ensure consistency across turnover in district leadership – Confirm correct district chair appointments! Renewal materials are sent to current and incoming district governors and Youth Exchange chairs in April-May

TITLE | 21 Recertification Districts recertify every 5-7 years – 302 districts have successfully completed recertification! Why? – Keep apprised of local laws/regulations – Learn about best practices and successes Successes: – Reduction of alternatives – Improvement in documentation

TITLE | 22 Program Evaluations Staff continue to perform 4-5 onsite program evaluations each year Almost 30 evaluations performed in 20 countries Ensures compliance with certification requirements and shares best practices Some general findings: – Youth Exchange builds and retains membership – Early communication of problems – Succession planning – Club motivation and compliance

TITLE | 23

TITLE | 24 Required Reporting to RI Inbound student data – All types of exchanges – Any convenient format: scans of Guarantee Forms, spreadsheets, etc. – Before or shortly after the exchange begins Any serious student incident – Includes early returns Annual survey

TITLE | 25 Student Travel Insurance Requirements

TITLE | 26 Minimum Coverage Requirements (RCOP ) – 24 hour, door-to-door – Valid in all countries during exchange – 24 hour emergency assistance – US$100,000 – medical, dental – US$100,000 – accidental death, dismemberment, or disability – US$50,000 – transport or evacuation (medical emergency) – US$50,000 – repatriation of remains – US$50,000 – transport or evacuation (non-medical emergency) – US$500,000 – personal liability

TITLE | 27 Insurance Questions or Concerns? The Insurance Working Group – Established to provide assistance regarding student travel and medical insurance – North American members include Cheryl Combs (Alaska) and Carl Luckenbach (Texas) – Contact details can be found on page 9 of the YEO Directory RI Insurance Reviews – List of reviewed insurance policies can be found on page 10 of YEO Directory

TITLE | 28 RI Insurance Reviews (now available in YEO Directory) Program NameDistricts Broker and/or Insurer Date of RI Review Demonstrating Compliance Italian Youth Exchange Multidistrict Program 2031, 2032, 2050, 2060, 2071, 2072, 2080, 2090, 2100, 2110, 2120 ACE European Group Ltd15-May-2014 South Central Rotary Youth Exchange Program (SCRYE) 5080, 5390, 5500, 5510, 5520, 5610, 5630, 5650, 5670, 5690, 5710, 5730, 5750, 5770, 5790, 5810, 5830, 5840, 5870, 5890, 5910, 5930, 5970, 6000, 6040, 6060, 6080, 6110, 6150, 6170, 6190, 6200, 6760, 6800, 6820, 6840, 6860, 6880CISI-Bolduc25-Jul-2014 Rotary Youth Exchange Australia (RYEA) 9455, 9465, 9500, 9520, 9550, 9570, 9600, 9630, 9640, 9650, 9670, 9675, 9685, 9700, 9710, 9780, 9790, 9800, 9810, 9820, 9830ACE25-Jul-2014 Rotary Youth Exchange Florida, Inc. (RYE Florida) 6890, 6930, 6940, 6950, 6960, 6970, 6980, 6990CISI-Bolduc21-Aug-2014 Rotary Youth Exchange D CISI-Bolduc/ACE8-Dec-2014 Rocky Mountain Rotary Youth Exchange5450CISI-Bolduc/ACE8-Dec-2014 Rotary International District Global Benefits Group15-Jan-2015

TITLE | 29 Our Visual Identity

TITLE | 30 Moving Forward! You will be hearing more on this soon! Voice and Visual Identity Guidelines – For general questions about the new marks: –

TITLE | 31 Youth Exchange Workgroup Site – RI publications – YEO Directory Youth Exchange Bi-monthly e-Newsletter Available Resources

TITLE | 32 Questions?