Disadvantaged Business Enterprise April 26, 2012

Disadvantaged Business Enterprise (DBE) Special Provision/Consolidated Form Training April 26,

Overview of DBE Program DBE Special Provisions Evaluation Data Certificate of Good Faith Efforts Consolidated From (GFE form) Questions and Answers OUTLINE OF TRAINING CONTENT

Remedy Past & Current Discrimination; Ensure Non-Discrimination; Meet Current Legal Standards; Respond to Congress & Public Improve Program Administration Intent of DBE Program (49 CFR 26)

Federal Highway Administration (FHWA) Federal Transit Administration (FTA) Federal Aviation Administration (FAA) Includes Territories and Possessions 26.3 Application

Minnesota Unified Certification Program Committee Minnesota Department of Transportation (Mn/DOT) Metropolitan Council (MET) Metropolitan Airports Commissioner (MAC) Minnesota Certification Application Committee (CAC) Meets every two weeks Minnesota Contract Administration

New Three Year State Goal Submittals – Mn/DOT 2012 Two Step Process – Submission Must Include Methodology and Documented Evidence Used Public Participation Required in Establishing the Overall Goal DBE and Good Faith Efforts Project Team exploring Open Project Goal Review Options Minnesota Overall Goal – 8.7%

Project Goals are set by analyzing: 1. Project Size and Scope of Work 2. Location of Project 3. DBE Availability 4. Other Relevant Factors Project Goals

Formed by Mn/DOT in December of 2008 Collaborative Mission – “have the contractors and workforce participation within the Minnesota transportation industry reflect the demographics of the State of Minnesota” Eleven Project Teams – DBE and Good Faith Effort Project Team – Many Stakeholders have had input into the Development of new DBE Special Provision DBE and Workforce Development Collaborative

 90 Contracts received in OCR/DBE Section for review  47 Contracts Exceeded the DBE Goal Set for the project  18 Contracts Met the DBE Goal Set for the project  21 Contracts were cleared on Good Faith Efforts  3 Contracts were concluded non-responsible by OCR and were afforded a Reconsideration Hearing  1 Contract was concluded non-responsible by OCR and notified the apparent low bidder of their right to be afforded a Reconsideration Hearing however, no Reconsideration Hearing was requested. DBE Special Provisions Evaluation Period as of 4/17/2012

Hired two DBE Specialists and one Veteran Specialist to work on contract clearances and two temporary DBE Specialists to assist with processing DBE applications; Hired an Assistant Office Director to assist in operations of the Office and to manage the development of other programs; DBE goals approved by the Director and Deputy Director of Civil Rights; Continued Process Improvement

Researched program areas to outsource while retaining the regulatory function in the DBE Section; Realigned DBE Specialist priorities and adjustment of workload assignments; Regionalized DBE staff for a greater understanding of market segmentation in the State Continuous Process Improvement

If the Director determines that the ALB failed to make adequate GFE, the ALB may request an administrative reconsideration. ALB must request in writing Requests must be made by 5 th business day to Deputy Commissioner Meet with Reconsideration Officials/Panel Provide written documentation or argument Administrative Reconsideration

Section Supervisor: Ashanti Payne North Region (Districts 1, 2, 3, and 4) – Cole Busch South Region (Districts 6,7 and 8) – Sheila Scott West Metro Region – Igbal Mohammad Terrina White-Vasser East Metro/Transit Projects – Andrea Robinson Veterans Preference Program – Vacant MN/DOT DBE Section Staff

Thorough Documentation 5 Day Extensions Assistance from DBE Specialists within 5 Days August and October Letters and Documents Training and Company Meetings Pilot Project - I-694/Snelling Submission of Good Faith Efforts

New Consolidated GFE Form

Instructions Cover Letter Copies

GFE Evaluation Criteria Guidelines

Information -Contractor -Project Part A, B, C

Part D – Solicitation IF DBE GOAL NOT MET

Part E – DBE Commitments

Part F – Non-DBE Quotes

Rejected Quotes Why? Part G IF DBE GOAL NOT MET

Signature Part H

Exhibit A And Field Monitoring Report

Exhibit A And Field Monitoring Report Page 2

Contract Clearance Form

Contractor Payment Form

Total Payment Affidavit

Questions?

Disadvantaged Business Enterprise Alex Tittle, Deputy Director (651)