Impact of library-wide reorganization on Technical Services at the University of Notre Dame Anastasia Guimaraes Head, Metadata Services/Batchprocessing and Data Support units Andrea Langhurst Head, Electronic Resources and Acquisitions Pay unit Presented at the ALA Midwinter meeting in Seattle, WA, on January 26, 2013

Hesburgh Libraries University of Notre Dame Serves over 8,000 undergraduates; 3,500 graduate students About 55 librarians (non-tenured faculty) & 140 paraprofessionals $10M+ annual materials budget Aleph, SFX, Metalib, Primo & Primo Central, CORAL ERM

~2011 Libraries Organizational Chart

Management (Programs) Leadership New Organizational Chart University Librarian Digital Access, Resources, and Information Technology AUL Research and Learning Services AUL Management (Programs) Special Projects Administration, Organizational Development, and Central Services Communications Program Director Digital Library Initiatives and Scholarship Information Technology and Discovery Services Academic Outreach and Engagement Science, Social Science, Engineering& Business Resource Acquisitions and Discovery Services Arts and Humanities Research Services Information, Research & Student Computing Services Front Line Services Undergraduate Learning and Outreach Resource Sharing and Delivery Web Information Technology Systems Desktop Computing & Network Services Digital Library Services Digital Production Catholic Portal Art Image Library Scholars’ Lab Copyright & Scholarly Communication Acquisitions Catalog and Database Maintenance Cataloging Electronic Resources Licensing & Acq Pay GovDocs Gifts Humanities Preservation Special Collections Architecture Area & Regional Studies Fine Arts Music and Media Services BIC Chem/Physics Engineering Math Social Sciences

Technical Services: Resources, Acquisitions and Discovery Program Electronic Resources and Acquisitions Pay Services (8 FTE) Metadata Services / Original and Special Cataloging (11 FTE) Acquisitions Services (10 FTE) Batchprocessing (6 FTE) Metadata Services / Data Support (6 FTE) The “real” work continues - Projects during transition Regular work: Transition related: *RDA *Physical space moves *Shelf-ready *Training opportunities *DDA *Building new team(s) *Vendor batch MARC records *New supervisors, team make-up Academic Outreach & Engagement

Electronic Resources & Acquisitions Pay unit overview 2 librarians, 4 non-exempt, and 1 exempt Functions responsible for: Electronic Resources Acquisitions & Licensing, Activation, Maintenance, and Support Coordination of vendor and consortial offers, renewals, payments Payments for materials acquisitions invoices, plus related fiscal coordination

Metadata Services / Batchprocessing unit overview Supervisor (exempt) and four (non-exempt) staff Functions responsible for: Batch loading of vendor MARC records for ebooks Electronic resources cataloging Government Documents technical processing Metadata projects

Metadata Services / Data Support unit overview Supervisor (exempt) and five (non-exempt) staff Functions responsible for: Monographic copy cataloging of print titles Serials cataloging of print and microform titles Catalog and database maintenance activities

Key areas of focus during the transition period Communication: Program’s library-wide forums Program managers’ weekly meetings Cross-units’ collaboration & sharing of expertise Identifying training needs across the Program Building new unit teams

Challenges Significant staff training needs Creating new teams Physical location of staff Continuation of regular work Identifying & matching existing people strengths in the new organizational structure

Opportunities Cross-training Excited staff Review and adjustments of current workflows Crossing unit boundaries and helping each other Creation of new working teams and elimination of those that can be terminated

Questions? Thank you! Anastasia Guimaraes, aguimara@nd.edu Andrea Langhurst, langhurst.1@nd.edu