11 WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT District Test Coordinator Training October 2009 September 15 – North September 16– Central September 17– South (updated )

22 PLEASE! Silence Cell Phones or Use Vibrate Mode & Please Do Not Save Seats & No Conversation During Training Session

33 September 15, 2009District Test Coordinator Training (North) September 16, 2009District Test Coordinator Training (Central) September 17, 2009District Test Coordinator Training (South) Scheduled by District:School Test Coordinator Training (if needed) Scheduled by District:Mandatory Examiner/Proctor Training

44 October 2009 HSPA District Test Coordinator Training Handouts Table of ContentsSlides* Welcome & Agenda 1-7 Things to Look For, Reminders, & What’s New8-11 Contact Information12-16 Important Dates17-28 Who Must Take the October HSPA Testing “Special” Students31-41 HSPA ID Bar-Code Labels & Answer Folder Gridding42-51 Mathematics Reference Sheets & Other Test Materials52-63 Test Security & Security Forms64-88 Special Handling Envelopes & Irregularity Reports89-96 Returning Test Materials to MI Tips & Reminders – Always/Never Special Note: The numbers referenced above are slide numbers, not page numbers. More then one slide may appear on a page.

55 OCTOBER 2009 HSPA TEST COORDINATOR TRAINING AGENDA I.Welcome II.Calendar of Events III.Program Highlights A. Timing of Test Sections B. Who Must be Tested C. Providing SE/504 & LEP Accommodations D. Changes to High School Assessments IV.Before Testing A. General Information B. ID Labels C. Gridding Answer Folders D. Periodic Table of the Elements (Spring only) E. Calculator Use and Mathematics Reference Sheet F. Writer’s Checklist and Writing Task Folders

66 AGENDA (continued) V. Test Administration A. Test Security B. Selecting and Training Examiners, Proctors, and Other Staff C. Selecting and Arranging Testing Sites D. Receiving and Inventorying Materials Before Testing E. Packaging and Distributing Test Materials For Testing F. Irregularity Reports VI. After Testing A. Returning Answer Folders, Header Sheets, Special Handling Envelopes, & Bar-Code Label Return Forms B. Completing District Return Form C. Returning Test Booklets & Security Forms

77 AGENDA (continued) VII. Security Visits and Follow-Up A. Security Visits B. Missing Test Booklet Follow-Up C. Missing/Incomplete Forms Follow-Up VIII. Online Forms & Record Changes at A. Material Survey B. Pre-Id Labels D. Authorization to Receive Secure Test Materials Form E. Record Change Process IX. General Question and Answer Period

88 THINGS TO LOOK FOR March 2009 Writing Handbook – October, 2009 March 2010 Student Preparation Booklet – November, 2009 March 2010 Your Guide To The HSPA – November, 2009 March 2010 Writing Handbook – October, 2010

99 REMINDERS FALL 2001 HSPA MATH & LAL SAMPLE TEST FALL 2005 HSPA SCIENCE SAMPLE TEST (Life Science Items for EOC Biology prep)

10 WHAT’S NEW HSPA Numeric SE Codes (01 -17) replace alpha codes (A-L) “After Testing” section added to DTC Manual HSPA Interim Multi-Test Administration All Sections Roster (October 2009) HSPA Final Multi-Test Administration All Sections Roster (March 2010)

11 WHAT’S NEW EOC Adult High School will participate in the May 2010 EOC Department of Corrections will participate in the May 2010 EOC Department of Juvenile Justice will participate in the May 2010 EOC

12 NJDOE Test Coordinators HSPA(Mar.) & EOC Veronica Orsi HSPA(Oct.) Diane Kubinski NJASK 6-8 JoAnne Tubman NJASK 3-5 Orlando Vadel APA Elizabeth Celentano SRA Faye Ball Contact Information

13 Office Fax (all assessments) NJDOE Measurement Specialists Score Reports- Cycle I, Cycle II, State Summary HSPA & EOC Rob Akins NJASK 5-8 & APA Jo-Lin Liang NJASK 3-4 Don White

14 MI Contact Information Material Survey Authorization Form Materials Not Received Test Material Return Form Record Changes Reports Not Received HSPA Helpline HSPA/EOC Website

15 BIOLOGY Performance Assessment Christine Kane(609) Jersey Principals & Supervisors Association Jersey Performance Assessment Alliance Do NOT call MI regarding Biology Performance Assessment.

16 ALGEBRA I & ALGEBRA II Pearson Educational Measurement Customer Service Center (866) Do NOT call MI regarding Algebra I or Algebra II Tests.

17 IMPORTANT DATES FUTURE MEETINGS March 2010 HSPA & May 2010 EOC Coordinator Training Dates Coordinator Training Dates NORTH – January 20 (Wednesday) - at NEW LOCATION to be determined CENTRAL – January 21 (Thursday) SOUTH – January 22 (Friday)

18 Tuesday – October 6Math Wednesday – October 7LAL Day 1 Thursday – October 8LAL Day 2 Tuesday – October 13Math Make-Up Wednesday – October 14LAL Day 1 Make-Up Thursday – October 15LAL Day 2 Make-Up OCTOBER 2009 TESTDATES

19 RECEIPT OF HSPA TEST MATERIALS September 22-25, 2009Testing Materials Received by Districts September 30, 2009 – NOONLast Day to Order Supplementary Shipments of Test Materials from MI If you do not receive your test materials by noon, September 28, call MI at Your shipment will be traced and additional materials sent, if necessary.

20 TEST TIMING MATHEMATICS Tuesday – October 6, 2009 Mathematics 30 MULTIPLE CHOICE 6 OPEN ENDED 2 HOURS, 32 MINUTES

21 Language Arts Literacy Section - Day 1 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 1 HOUR, 36 MINUTES TEST TIMING LAL DAY 1 Wednesday – October 7, 2009

22 Language Arts Literacy Section - Day 2 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 2 HOURS, 1 MINUTE TEST TIMING LAL DAY 2 Thursday – October 8, 2009

23 Tuesday - October 13, 2009Mathematics Make-Up Wednesday - October 14, 2009LAL Day 1 Make-Up Thursday – October 15, 2009LAL Day 2 Make-Up MAKE-UP TEST DATES

24 INCLEMENT WEATHER & EMERGENCY SCHOOL CLOSINGS  DELAYED OPENING: test ONLY if entire section can be administered before lunch break.  FAX IRREGULARITY REPORT to Office of State Assessments and your County Office with the following information:  Reason for delay or cancellation,  Date & section of delayed or cancelled testing,  Revised testing schedule.  PROCEED WITH REMAINING TESTING SCHEDULE as planned.  RESCHEDULE CANCELLED TEST SECTION to occur the FIRST available non-testing day.

25 RETURNING HSPA ANSWER FOLDERS October 9, 2009 Return Used Answer Folders for students who completed testing during the regular week. Call Federal Express Air for pick-up to MI. Complete Online Test Material Return Form. October 16, 2009Return ALL remaining Used Answer Folders, Pink, Yellow & Purple Envelopes, & Exited Students Bar-Code Label Return Forms. Call Federal Express Air for pick-up to MI. Complete Online Test Material Return Form.

26 PICK-UP HSPA TEST BOOKLETS October 19-23, 2009Test Booklets are picked-up automatically by Imperatore Courier. Check ALL Test Booklets for stray Answer Folders. Do NOT use Federal Express to return Test Booklets. District will have to pay $$$$$$$. Complete Online Test Material Return Form. Mail District Return Form to MI. October 23, 2009Used Answer Folders Received by MIAFTER this Date may NOT be processed in time for reporting.

27 OCTOBER 2009 REPORTS HSPA MATH & LAL November 2-30, 2009ONLINE Student Information Record Change Roster activated Automatic RescoresALL Open-Ended Items Rescored for Students with a Scale Score BELOW one Raw Score Point From Passing December 18, 2009ONLINE All Sections Rosters posted Math & LAL December 29, 2009ONLINE Subject Rosters, Summaries of District & School Performance Math & LAL, and Exited Students Roster posted

28 OCTOBER 2009 HSPA ISRs & Student Stickers January 4-8, 2010CYCLE I Hardcopy Reports in District – ISRs & Student Stickers – Math & LAL

29 WHO MUST TAKE THE OCTOBER HSPA R11, 12, R12, RS & AH school students who have not passed HSPA Math or LAL  G General Education  L Limited English Proficient [NO LAL Exemption]  S Special Education [except APA]

30 APA STUDENTS EXEMPT FROM TAKING HSPA  Students who are EXEMPT FROM TAKING the HSPA MUST take the Alternate Proficiency Assessment in Mathematics & Language Arts Literacy (as designated in each student’s IEP) if they did not do so as a first-time eleventh grader.  If an APA student responds to HSPA items, the answer folder will be scored, DEFAULTED to EXEMPT FROM PASSING, and HSPA scores will be reported.

31 Testing “Special” Students TEMPORARY / EMERGENCY SECTION 504 PLAN  Sprained or broken arm (etc.) prior to test: prepare a temporary / emergency Section 504 Plan.  Student allowed to receive test modifications & accommodations described in Appendix A of the Examiner Manual.  Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan.  504 and SE/504 ACCOMM bubbles must be gridded.

32 Acceptable Accommodations or Modifications- (APPENDIX A)

33 LARGE PRINT / BRAILLE  Need LP or BRAILLE materials but have NOT ordered them: contact MI IMMEDIATELY.  LP & Braille materials are shipped with regular materials but in SHRINK WRAPPED KIT.  Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED ITEMS LIST that MUST be used.  SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to testing.  LP & Braille tests MAY NOT be the same as rest of school. THEREFORE, ONLY use LP & Braille kit materials provided.

34 Out-of-District Placements (ODP) Responsibilities of Sending / Home Districts  ALL students MUST be tested regardless of student location.  Sending / Home district MUST provide the receiving district with sending district’s county-district-school codes AND all applicable “School Use Only” info for each ODP student. ending / Home district MUST grid an answer folder for each APA ODP student who is EXEMPT FROM TAKINGHSPA in ALL content areas.

35 Out-of-District Placements (continued) Responsibilities of Receiving Districts / Responsibilities of Receiving Districts / Approved Private Schools Approved Private Schools  Receiving Districts (approved private schools for the handicapped) may test ODP students.  ODP answer folders MUST have the following: 1. Testing Site County-District-School codes. 2. Sending County-District-School codes.  Students Attending Out-of–District Placements roster MUST be completed.

36 Woodside Special Services James Dunn James Dunn October 9, Don Dixon Goodtown/Happy High

37 HOMEBOUND, BEDSIDE & Non-Testing ODP Placements  Students receiving homebound or bedside instruction MUST be tested unless they are too ill to participate.  Testing may occur ANYTIME during the 2 week testing period EXCEPT persuasive prompt which MUST be on a Thursday.  Examiner MUST be:  Licensed professional employed by the district.  Trained by school or district test coordinator.  Sign appropriate School Security Checklists.  Maintain test security at ALL times.  Return secure test materials to school coordinator ASAP after testing is completed.

38 LIMITED ENGLISH PROFICIENT STUDENTS  ALL LEP students MUST be tested. There are NO exemptions.  FORMER LEP students are NOT permitted LEP accommodations.  You MUST provide one or more of the following accommodations: 1.Additional time - 150% of the regular administration time: add extra time to EACH individually timed part. 2.Translate directions ONLY into the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted. 3.Use of BILINGUAL TRANSLATION dictionary, preferably one normally used by the student as part of the instructional program.  You MUST test LEP students in rooms SEPARATE from general education students.

39 RETURNING STUDENTS Completed ALL graduation requirements EXCEPT passing HSPA & are NO longer enrolled.  Grade MUST be gridded RS.  Ideally should test at diploma granting high school BUT may test at any high school.  CDS code MUST be gridded using the diploma granting high school CDS codes.  HSPA Bar-Code Labels MUST be used if available AND have correct CDS code.  Returning Student Header Sheets MUST be used.

40 ADULT HIGH SCHOOL STUDENTS  Grade MUST be gridded AH.  CDS code MUST be gridded using the adult high school CDS codes the student attends.  Adult High School Students whose test of record is the HSPT11 and have NOT passed ALL sections of the HSPT11 MUST pass the HSPA as follows:  NOT passed HSPT11 Math: MUST pass HSPA Math.  NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST pass HSPA LAL.  HSPA Bar-Code Labels MUST be used if available AND have correct CDS code.  Adult High School Header Sheets MUST be used.

41

42 HSPA ID BAR-CODE LABELS  Both March & October administrations  Automatically sent for Retest Students WHITE  WHITE label  ALL unused HSPA ID Bar-Code Labels MUST be returned on the Exited Student Bar-Code Label Return Form

43 HSPA PRE-ID LABELS  ONLY March administration  Ordered on-line for First-time Eleventh Grade Students. YELLOW  White label with YELLOW stripe  ALL unused Pre-ID Labels are to be DESTROYED.

44

45

46 MUST GRID ALL ANSWER FOLDERS The following fields MUST be gridded (if applicable)for ALL students with AND without labels:  G Grade  Test Booklet Number  Void  Medical Emergency  Not Present Regular

47 CAN GRID ADD,CHANGE, DELETE The following fields MUST be gridded if applicable OR if information is incorrect OR missing from a student’s label:  District/School Student ID Number  Sex  Ethnic Code (grid all that apply)  Title I  Economically Disadvantaged  Homeless  Migrant

48 CAN GRID ADD, CHANGE, DELETE (continued)  Limited English Proficient  504  Special Education  SE/504 Accommodations  IEP Exempt From Passing  IEP Exempt From Taking (APA required)  Sending County / District / School Codes

49 CANNOT GRID RECORD CHANGE PROCESS ONLY The following fields must NOT be gridded for students that have labels. If gridded in error, they MUST be erased completely.  Name  Date of Birth  HSPA ID Number  State Identification Number  Testing Site County / District / School Codes

50

51 Required for ALL Students Required for ODP Students ONLY

52 Mathematics Reference Sheet (Appendix C)  Students MUST have the reference sheet during Math testing.  NO Mathematics Reference Sheet = Voided Math Section.  Overage used for instructional purpose AFTER testing.

53

54 CALCULATOR REQUIREMENT  District MUST provide students with calculators.  Student MAY use own calculator.  Examiners MUST have extra calculators.  BEST calculator for a student to use is the calculator which the student uses every day.  ALL calculators must have minimum acceptable functions.  REMOVE instructional manuals & function reference sheets before testing.  Memories & programs MUST be cleared before & after testing.

55 MINIMUM ACCEPTABLE FUNCTIONS  Algebraic Logic – automatically follows standard order of mathematical operations  Power and Square Root – of any degree  Memory - at least one memory cell  Clearing mechanism  Built in Computer Algebra Systems (CAS) are NOT permitted

56 Writer’s Checklist  NEW Checklist for EACH day, LAL 1 & LAL 2.  Overage used for instructional purpose AFTER testing. Persuasive Writing Task Folders  Shrink-wrapping may NOT be opened until morning of testing.  Regular Testing on Thursday, October 8, 2009 is PURPLE.  Make-Up Testing on Thursday, October 15, 2009 is BLUE.  Overage used for instructional purpose AFTER testing.

57

58

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60 Claire Kurtz

61

62 Omar Musman

63 Leo Tallman

64 TEST SECURITY  Security is the district’s responsibility.  Absolutely NO copying of test booklet or other secure materials.  Security breaches may have:  Financial consequences for the district  Professional consequences for staff  Disciplinary consequences for students  Inform ALL district & school personnel of HSPA security procedures prior to test administration.

65 SECURITY PLAN  Turnkey Training  Storage of Secure Materials  Delivery Problems  Missing Test Booklets  Chain of Command  Sick Student  Disruptive Student  Fire / Emergency Procedures  Inclement Weather

66 TRAINING STAFF  T Turnkey Training Required for ALLStaff Involved in Test Administration  S Special Testing: One-On-One Testing,Scribes, Small Group Testing, etc.  R Responsibilities of School Coordinator, Examiners and Proctors  O ONLY Examiners May Handle SecureTest Materials  Proctors handle Non-Secure Materials ONLY  Examiners and Proctors MUST be ALERT at ALL times

67 TESTING SITES  NO Coats, Backpacks or Books  NO Instructional Displays  NO Buzzers, Bells or Non-Emergency Announcements or Interruptions  NO Cell Phones, MP3 Players or Any Unauthorized Electronics  NO Food or Beverages (except for diabetics if permitted by IEP)

68 TESTING SITES (continued)  Students Well Spaced With Ample Surface Area  Assigned Seating  Good Lighting & Ventilation  Clock & Chart to Display Time Remaining  NEVER leave students unattended  Monitors to Keep Hallways Quiet & Testing Rooms Undisturbed

69 TESTING SITE NO NO’S

70 HSPA SECURITY FORMS & PACKING LISTS  Authorization Form & Delivery Ticket  District Overage Packing List  School Packing List  District Receipt Form  School Security Checklist – District Overage  School Security Checklist  Makeup Security Checklist  District Return Form & Pick-up Ticket

71 Download form before delivery dates NOTE: 15 Minute Waiting Period Sam Jung & Mary Fox Jane Wright

72 2 Jane Wright EVO

73 LAWRENCE TOWNSHIP DISTRICT OVERAGE CDS OPEN ME FIRST

74 SPARTA TOWNSHIP DR. THOMAS MORTON SPARTA HIGH SCHOOL 70 W. MOUNTAIN AVENUE SPARTA, NJ CDS Code: Test BookletsAnswer Folders Ancillary Materials Package _1__ of ____

75 Missing Test Booklets - Call Assessment Office IMMEDIATELY. Do NOT open shrink-wrapping Jane Wright Mary Fox Mary Fox DTC

Mary Fox

79 Mary Fox

80 NEED NEW VERSION Good Town Mary Fox (609) (609) Small group and 1-on-1 testing of special education students

81

82 Jamie Blair :00 Kim Lee :10 V. Orsi :30 V. Orsi :40 Mary Fox Mary Fox DTC

83

84

85 Mary Fox Mary Fox DTC Happy High 333 Veronica Orsi Stacy Shack :15 V. Orsi :30 V. Orsi :30

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87

88 Wood 22 Goodtown 4444 Happy High 333 Mathematics thru V. Orsi 8:00 a.m S. Jung 11:15 a.m.

89 Special Handling Envelope for Problem Answer Folders  Use PINK ENVELOPE to return ALL Answer Folders & Irregularity Reports for problems that affect scoring (Category 1 Irregularities):  Responded on wrong page of Answer Folder,  Used more than one Answer Folder,  Used someone else’s Answer Folder.  Paper clip Irregularity Report to the front of the Answer Folder, along with the grade appropriate Header Sheet, and place it in the envelope.

– 15– 09 11:15 a.m. Goodtown Happy High Sam Yung Sam Junh X (333) Bruce Clark Math Items 35 & 36 reversed Rose Raymonds Unknown st AF sent back regular week

91 Goodtown Happy High 2 Bruce Clark Rose Raymonds

92 Category Irregularity Report Envelope  Use PURPLE ENVELOPE to return ALL Category 2 – 4 Irregularity Reports.  Do NOT include ANY answer folders or ANY test booklets in this envelope.  Return this envelope to MI with your regular or make-up answer folder return shipment.

– 13 – 09 11:15 a.m. Goodtown Happy High Sam Jung X 307 – Greg Cook AF refused to test

94 Goodtown Happy High Irregularity Reports ONLY No Answer Folders No Test Booklets

95 SE/504 & Braille/Large Print Special Accommodations YELLOW YELLOW Envelope  Use for students with IEP or 504 Plan providing for use of extra paper or computer printed responses.  Paper Clip Extra Sheets of paper to answer folder.  ALL extra sheets of paper must be marked with: Student’s Name  Student’s Name  CDS Code  Subject & Item Number  Answer Folder Number  Complete & include grade appropriate Header Sheet.

96 Goodtown Happy High 2 Jessica Moore Brad Simmons

97 RETURNING TEST MATERIALS TO MI October 16, 2009LAST DAY to Return All Used Answer Folders, Pink, Yellow, & Purple Envelopes, & Exited Students Bar-Code Label Return Forms to MI via Federal Express. October 19-23, 2009Test Booklets picked up by Imperatore Courier for return to MI. October 23, 2009Used Answer Folders received by MI AFTER this date may NOT be processed in time for reporting.

98 Goodtown Happy High X X X X X X X X X X X X X Sam Jung Jane Wright

99

10 0 2

10 1 TEST BOOKLET RETURN CHECKLIST  Check quantities & ID numbers to verify that all booklets are collected.  Check for Answer Folders left inadvertently in booklets.  Place ALL booklets in numeric order in original shipping boxes.  Complete District Return Form & immediately notify NJDOE if a booklet is missing.  Mail District Return Form to MI using self-addressed stamped envelope provided.  Complete On-line Test Materials Return Form at  Retain file copies of all Security Forms & Irregularity Reports. 101

10 2 TEST BOOKLET RETURN CHECKLIST (cont.)  Place original Security Checklists in manila envelope provided.  Place manila envelope containing checklist in the first box & mark the outside of this box “Forms Enclosed” and “1of 5”.  Number remaining boxes “2 of 5”, “3 of 5”, etc.  On the outside of each box, cover original shipping label with Measurement Incorporated return label.  Place sealed boxes in locked storage until Imperatore Courier arrives. 102

Jane Wight Jane Wright CSA Jane Wright

Mary Fox EVO 104

10 5 A L W A Y S  Have multiple personnel authorized to receive test materials when delivered.  Return the District Receipt Form to MI immediately.  Maintain limited access to secure materials at ALL times.  Keep test booklets in numeric order.  Use ALL School Security Checklists.  Provide accurate Student Roster for every examiner.  Be available during test administration dates.  Conduct your own security visits. 105

10 6 A L W A Y S  Seat students in a way that helps prevent cheating.  Retain copy of all test responses done on separate sheets.  Retain a hard copy of responses done on a word processor. YELLOW  Place all extra sheets of paper in the YELLOW envelope for SE/504 and Braille/Large Print Accommodations.  Report Category 1 irregularities on Irregularity Report Form & return with answer folders using PINK envelope.  Report Category 2- 4 irregularities on Irregularity Report Form & return forms ONLY using PURPLE envelope.  Verify accurate count before signing the District Return Form.  Save and reuse the original boxes to return test booklets. 106

10 7 NEVER  Never refuse a shipment of test materials.  Never abrogate the responsibility for counting or recounting test booklets.  Never distribute booklets out of numeric order.  Never borrow or lend test booklets across schools.  Never allow students to use pen.  Never instruct students to pass test booklets up an aisle/row.  Never destroy a HSPA ID Bar-Code Label. All HSPA ID Bar- Code Labels must be returned to MI.  Never cover an existing bar-code label on test materials. 107