Use of Audiovisual Materials Based on a presentation by Sonja Beckham, Library Media Coordinator Apex Elementary School October 1, 2004

Information in this powerpoint is based on a memo from Dr. Dana Diesel Wallace, Sr. Dir., Middle School Programs and the following WCPSS documents: “Guidelines for Showing Films in the Classroom” “Request for Prior Approval for Showing films in School” “Sample Permission Letter to Parents for Showing Films” Developed in the office of Library Media Services Jane Parker, Director Library Media Services

Use of Films & AV Materials Important tools in education process Usage requires adherence to copyright laws Best practices in the classroom

3 Components of New Policy Development of Guidelines for Showing Films in the Classroom Sample Letter for use with parents Change in Prior Approval Form

Guidelines for showing films in classrooms Must comply with “Fair Use” provisions and Chapter 1, Sec. 110 of the US Copyright Act Films shown in school must….

FAIR USE GUIDELINES Be used by teachers in course of “face to face” instruction w/ students Be directly related to the curriculum & the current instruction Be correlated to instructional objectives Be shown in the normal instructional setting

Fair Use Guidelines continued Be “lawfully” made: the teacher has not duplicated a copy in violation of Fair Use, w/o the permission of the copyright holder Not be used for extra-curricular, reward, recreation, or before or after school use. Not be used for fund-raising. No admission should be charged for a film showing.

Films Other Than Those…… From the school’s media collection From grade/level department collections From WCPSS’s central video collection REQUIRE PRIOR APPROVAL FROM THE PRINCIPAL OR DESIGNEE BEFORE SHOWING

What does this mean for my classroom? Follow Fair Use Guidelines Use of feature films, not intended for educational use can cause problems If not rated G may have materials to which parents will object

If Not G rated Consider content of film Age & maturity of students Importance to curriculum Preparation of students beforehand

If all students meet age requirement BUT….. content is controversial Permission slips recommended Extreme care should be used when you consider showing films rated PG-13 or R.

Elementary: Any film that does not have a G rating Middle/High: Any film in which all students do not meet the age requirement of the MPAA rating *************************************** Letters listing multiple titles are not within the guidelines. Permission letters should be kept on file by the teacher for the current school year. R EMEMBER to send a parent permission letter prior to showing a film for the following:

Off-Air Taping Fair Use Guidelines apply to taping off of regular, commercial, or free network. Video may be shown once within 10 consecutive days, and may be repeated once within the same 10 consecutive days

Taping exclusively cable or premium channels Taping of these programs must be researched on the basis of rights granted for each program. Go to Cable in the Classroom online org (in handout) org

Effective Instructional Use of Films & Other Media Select titles aligned with the NC Standard Course of Study or school-based curriculum Choose segments that are applicable to the instructional content; it is not recommended you show a film in its entirety

Effective usage continued… Introduce the film & explain the curricular connection Pause to stop the film to emphasize point Provide a culminating or follow-up activity to reinforce the instructional content

In regards to persons other than WCPSS instructional staff Parents, students, or guest speakers showing a film in the classroom must also complete the Prior Approval form and co-sign with the teacher and principal or designee.

Before and After School Programs Use of films in non-instructional time require public performance rights. Public Performance Rights can be purchased (i.e. Movie Licensing USA). Rating guidelines still apply. A file of public performance rights documentation is recommended.

Hand-Outs Provided Guidelines for showing films in classroom Sample Permission letter for parents Prior Approval form Fair Use Guidelines