Agenda Updates New DAS Website Surplus Guidelines Getting Help Surplus Forum August 12, 2008

Updates Dan Martinez Surplus Property Manager

Notes From Forum February 26, 2008 ?

Notes on Drivers Scheduling

Notes on Disposal Request

Notes on Drivers Scheduling 2 nd Note

Multiple line items / Clone function From Forum February 26, 2008 ?

Clone on Disposal Request

Cloned Item

Alternate Contacts From Forum February 26, 2008 ?

Alternate Contacts on Disposal Request

Surplus Reports, Requests & Online Training

Login Page from Surplus Main Page

First time you login you will need to change your password.

Password Hint in case you forget password

Successful password Screen

If you forget your password

Contact Amanda Ronan at If you forget your Password Hint

Pickup Schedule Report Link

Search parameter “Provo”

Results

Results detail

Pickups to be Scheduled Link

Results Pickups to be Scheduled - 1 of 47 pages

Want List Request Link

Enter information

Choose Category, Then enter description

Click Submit - Surplus will be notified of your request Reset - clears form

SPO System Training Link

Training Page

Rates $$$

> $80,000.00

Updates Dan Martinez Surplus Property Manager

New DAS Web Site Scott Bingham Management Analyst

fleet.utah.gov

New fleet.utah.gov New Site will be fully operational on September 1, Existing Site will no longer function on September 14, 2008.

New fleet.utah.gov

New surplus.utah.gov

surplus.utah.gov (scrolling)

Issues to Tackle Bookmarks that probably will not change – inventory – ter/public.aspx –

Issues to tackle Bookmarks that will change –Bookmarks similar to the following will no longer act appropriately after , (ones that have pid=then a number at the end)

Department Logo

New DAS Web Site Scott Bingham Management Analyst

Guidelines Steve Duggins Surplus Property Manager

When entering computers each computer is entered individually, on its own line. S/N # and IT Tag # - required for each computer –(Agencies exempt from DTS Policy must still have an IT Tag #, IT Tag Stickers will be provided). Identifying numbers –Description field – helps to verify and speed pick up process –Temporary stickers – ask for prior to pickupComputers

Please do not group dissimilar items on one line. –For example: 14 quantity (2 keyboards 5 mice 5 monitor screens 2 staplers) Group by by similar items - Lot –Qty – 1 –Description -(one lot of lights) or (one lot of PVC pipe).Lots

Let surplus know as soon as possible. –We will reserve dates to make the move as smooth as possible Building fixtures such as partitions and cabinets have to be dismantled prior to moving. If Surplus Property is unable to pickup items in the required time frame, –Moving companies under State contract. - (Refer to State Contracts, MA1107, MA1807) –If you hire a company please also inform us of the date you expect to make delivery so we can be prepared. Moves

Exception - if your agency is outside of the Greater Wasatch Front Surplus Often Please try and surplus often instead of holding large amounts of property

Cabinets, Safes, Deposit bags, Lock Boxes etc … We will not accept any locked items that may contain sensitive material. Please provide keys or have them unlocked prior to pick-up. Locked items

Larger or specialized types of items may be sold on site by means of an online auction or special sale. Surplus will make all the arrangements with your considerations in mind. The disposing agency retains a large portion of the sales proceeds, see approved rate schedule. – nce/fleetfinancedata/2009%20Surplus%20R ates. On Site Sales

We can not receive vehicles, boats, boat motors, trailers and like items without proper title, MSO (Manufacturers Statement of Origin) and or registration. Please include all paperwork when turning in these types of items. Items with a Title

Just a reminder that anyone can see anything you put in the description field. So please do not use personal names or phone numbers. Remove sensitive material, cash, etc. Hazardous Items - Surplus Property does not accept non working items like refrigerators or batteries. Surplus also does not accept refrigerators that were used to store non food items. Remember

Guidelines Steve Duggins Surplus Property Manager

Getting Help Corry Hill Program Specialist

How do I get help? Instructions FAQ’s –Did you Know Past Forums Online Training Class Training Phone

Instructions Available at surplus.utah.gov –Instructions for Online SP1 –Instructions for Administrators

FAQ’s Info from ‘Did You Know’ After you have logged in, click on FAQs on the menu bar

Choose a category or search by keyword

Category

Keyword - comments How can I add notes to the driver? What if the item is very large or heavy

Past Forums – surplus.utah.gov

Click on a date to view the presentation and notes for that forum

Past Forums – surplus.utah.gov

Online Training – surplus.utah.gov Overview Create a SP1 Authorize a SP1 Change Password 1 to 6 minute videos

Click the black triangle to begin Check the volume on the speakers

Close window to exit

Class Training –Scheduled You will receive Register on the Fleet and Surplus Calendar Class limited to the number of computers –Request a Training

Phone or Find contact info on: Instructions Division Contact Page (fleet.utah.gov)

Getting Help Corry Hill Program Specialist

Questions Comments Thank you this helps I would like to know What about this