Communications CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar South American Regional Office CAR/SAM Air Traffic Services Quality Assurance Programme (Lima, Peru, 15 to 18 October 2002)

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Objectives Define Communication You will also be able to identify and describe: Types of Communication Types of Communication Elements of Communication Elements of Communication Methods for improving communication skills Methods for improving communication skills Interview and Investigation techniques Interview and Investigation techniques

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) What is Communication? SenderMessageReceiverUnderstanding Listen to understand

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Types of Communication OralWrittenNonverbal

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Ineffective Communication SENDERS SAY: You didnt listen You didnt ask questions You didnt think RECEIVERS SAY: You didnt say what you meant You didnt speak/write clearly You used technical language

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Sender Communication Barriers Message is not clear Sender has negative attitude toward message and/or receiver Sender picks wrong place and time Sender fails to verify whether received understands

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Receiver Communication Barriers Receiver is preoccupied Receiver wants to finish senders message Receiver pretends to listen Receiver pretends to understand

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Methods of Improving Oral Communications Speak clearly Use a clear vocabulary Establish a rapport Develop good eye contact skills Watch for clues Conclude on a positive note

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Elements of Effective Listening Giving attention InterpretingUnderstandingDiscipline

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) How to Listen Stop talking Put the talker at ease Ask questions Empathize Avoid arguments and criticism Hold your temper

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Methods of Improving Written Communication Organize your thoughts Stick to the main subject Consider the reader Use short sentences

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Methods of Improving Written Communication Avoid complex words Avoid unnecessary words Avoid stock phrases Use active verbs

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Nonverbal Communications Interpreting Body Language Body Language Gestures Gestures Signals Signals

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Characteristics of a Good Investigator ProfessionalismInterestCuriosity Analytical Mind Infinite Patience Sound Judgment Compassion

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Characteristics of a Good Investigator (contd) Tact and Diplomacy IntegratingExperienceOrganization Articulate Communicator

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Conducting an Investigation Create an outline or Path Use a Time Management System Document what you have learned

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Investigative Reasoning Inductive Reasoning Deductive Reasoning Characteristics of a Good Investigator Checklist

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Interviewing

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Conducting an Interview Select a location Prepare for interview Establish Rapport

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Select a location which: Is conductive to eliciting information Avoids the presence of associates of witnesses Provides privacy for disclosures which could be confidential or embarrassing

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Prepare for Interview Acquaint yourself with ALL the facts List known facts Identify missing facts Create a checklist

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Prepare for Interview (contd) Make a list of questions Have something to write on/with Generally, there should be no more than two questioners Avoid collective interviews

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Establish Rapport Welcome the Person Make the Person Feel at Ease Remove physical barriers

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Some Factors that may affect an Interview Emotions Exaggeration Omissions Trauma

CAR/SAM Air Traffic Services Quality Assurance Programmes Seminar (Lima, Perú, 15 to 18 october 2002) Bibliography Quality Assurance Program Administration, Course FAA Academy, Oklahoma City

THANK YOUTHE END