Is Anybody There? © 2008 Infinite Campus. All Rights Reserved. SS1400-1, SS Tori Williams Technical Consultant K-12 Solutions Group

SS1400-1, SS Definitions Attendance Letters Wizard  Process overview  Query types  Query creation  Setting trigger criteria  Formatting letters  Printing letters Attendance reports overview  Descriptions  Screenshots Agenda

SS1400-1, SS Query  Filtering data based on specific statuses – Example statuses  Absent  Tardy  Excused  Unexcused Trigger Criteria  Minimum number of events required for system to print a letter for a student – Example trigger  Absent unexcused status given a weight of 1.0  Tardy unexcused status given a weight of.34  Trigger value set to 5  Result Letter printed for a student with 4 unexcused absences and 3 tardies (4*1.0) + (3*.34) = 5.02 Definitions

SS1400-1, SS Name the letter Select the query type Enter weight of events Set trigger criteria Select teachers and sections included in query Save query to user account or user group Create the letter format Print letters Attendance Letters Wizard Process Overview

SS1400-1, SS Period marks  Most flexible and complex query  Permits custom filters on attendance status and excuse status  Triggers set by weight of each attendance/excuse status filter  Up to four attendance/excuse status filters permitted for each query  Four different interval choices – Year – Term – Course – Course/term Query Types

SS1400-1, SS Whole/half day absences  Query is pre-defined  Customize trigger only  Intervals – Year – Term Exact day absences  Identical to whole/half day absences, but calculates on minutes Query Types

SS1400-1, SS Example: Period Marks Query Enter meaningful name Select Type: Period Marks Select Status Select Excuse Enter weights for each status/excuse combination Enter trigger criteria Select teachers to include their students Select sections to include Save to user account or user group Go to Letter Format Select Interval

SS1400-1, SS Example: Whole/Half & Exact Day Query Enter meaningful name Select Type: Whole/Half or Exact Enter weights for each status/excuse combination Enter trigger criteria Select teachers to include their students Select sections to include Save to user account or user group Go to Letter Format Select Interval

SS1400-1, SS Example trigger criteria for a period mark query  The day a student reaches 3 tardy marks of any kind  In any course  During the year Query is saved to Attendance group where multiple users have access How Triggers Work

SS1400-1, SS Attendance Letter Criteria

SS1400-1, SS Formatting Attendance Letter Campus data elements and sub-reports can be inserted into letter Data elements appear bordered in blue Sub-reports appear bordered in red Click to insert a Campus sub-report Click to insert a Campus data element

SS1400-1, SS Print the letter for an effective date to generate letters for students meeting criteria on that date Printing Letters Select letter Select date Select sort Print letter

SS1400-1, SS Example Attendance Letter

SS1400-1, SS ADM and ADA Detail  Calculates average daily membership/average daily attendance student-by- student, then totals by grade and calendar Attendance Reason  Sums periods, days, minutes by excuse reason and Excused/Unexcused Consecutive Absence  Lists students having consecutive school days absent Day Count  Sums whole and half day absences based on calendar minutes  Important to verify that Calendar Minutes and Period Minutes add up to the same total  Can be used to find Perfect Attendance Dialer Extract  Pulls unknown absences for use with a stand-alone (non-NASIS) phone dialer Attendance Reports

SS1400-1, SS Funding Report  ADA/ADM report available for a range of days or a count date  Can be disaggregated by NCLB subgroup Period Count  Allows wide variety of counts on all statuses and excuse codes Period Detail Batch  Individual student reports, suitable for giving to students and/or parents/guardians Register  Shows whole and half day absences for each day for each student in a grade level  Display in grid format for a date range  Includes ADM/ADA summary Sub Attendance Roster  Prints attendance rosters for substitute teachers to use when taking attendance Attendance Reports

SS1400-1, SS ADM and ADA Detail Screen

SS1400-1, SS Attendance Reason Screen

SS1400-1, SS Consecutive Absence Screen

SS1400-1, SS Day Count Screen

SS1400-1, SS Dialer Extract Screen

SS1400-1, SS Funding Report Screen

SS1400-1, SS Period Count Screen

SS1400-1, SS Period Detail Batch Screen

SS1400-1, SS Attendance Register Screen

SS1400-1, SS Substitute Attendance Roster Screen

SS1400-1, SS Ask, we’re ready! Questions & Answers

SS1400-1, SS Additional training is available from Campus U  Professional, certified trainers  Just-in-time offerings  Online  In person – In your district – At Infinite Campus Learn More!