1 Welcome to this Seminar for Board Members

2 Board Members and Staff – Sharing of Responsibilities Voluntary Organisations and Volunteers Responsibilities and Functions of the Board Board Members in General Meetings The Chairperson

3 Board Members and Staff – Sharing of Responsibilities, cont. The Secretary The Treasurer Successful Board Meetings Role of Staff Board – Staff Relations Meeting Procedures

4 Voluntary Organisations General Common Features Differences Problems Volunteers

5 Exercise Draw up a list of five Core Values you can agree on for your YMCA

6 Success Factors Clear Values Sense of Vision Agreed Roles Listening

7 Success Factors, cont. Evaluating Planning Confidence Enthusiasm

8 Вопрос Questions How would you describe the Mission of your YMCA? As an animal – for example, a lion that controls all others As a plant – for example, an old tree that needs cut As a mineral – for example, iron that never changes

9 Board – Staff Cooperation Not only one Model Voluntary Organisations CEO Organisations The Strategic Board Clear Roles

10 Board Responsibilities Representative Functionaries Personal Responsibility Financial Guarantee Laws and Regulations

11 Functions of the Board Formulate Goals Formulate Policies Employ Staff Develop Financial Resources Monitor Budgets Perform Legal Responsibilities

12 Board Members Responsibilities General Planning and Policy Decisions Finances Implementation of Decisions Various Responsibilities and Expectations

13 Board Members Qualifications Enthusiasm Interest in People Willingness to give Time Special Skills

14 Board Members Qualifications, cont. Ability to take Decisions Courage to state Ones View Willingness to accept Decisions

15 Successful Board Members Attend Meetings Be prepared Know your Organisation Dont work for your Own Interest

16 Different kind of Board Members Wheel-barrows Kittens Footballs Trailers Lights The North Star

17 Questions Why did you come to YMCA? What excites you about the work of YMCA? What disappoints you about the work of YMCA?

18 The Chairperson – General Ideology Organisation Relationship with Members Representation Leadership at Meetings

19 A Good Chairperson Shows Respect Make Space for All Summarises Consensus

20 Board Involvement Reactions Long Speeches Questions

21 Board Involvement, cont. Complex Points Summarise The Last Word Approval / Disapproval

22 Секретарь The Secretary Preparing Meetings Recording of minutes and actions Filing Documents

23 The Treasurer – General Knowledge of Economics Economic Planning Supervision Economic Proposals

24 The Role of the Treasurer Financial Planning Reporting Financial Documents Filing

25 The Role of the Treasurer, cont. Administering Assets Contact with Auditors Supervise Financial Staff

26 The Role of the Staff Executive Staff Support Staff

27 Questions You are a Board Member and you hear that one Staff Member is unhappy in his/her job. How would you propose to deal with this?

28 Questions A Staff Member has approached you as a Board Member about the Secretary General and has made some criticism about his/her management style. What are the potential problems here? How would you deal with them?

29 Meetings Annual Meetings Membership Meetings Board Meetings

30 Agenda for Annual Meetings Opening Voting Proxies Electorial Register Chair and Secretary Substitutes for those Checking Minutes Vote Counters The Summons Activity Report

31 Agenda for Annual Meetings, cont. Financial Report Auditors Report Discharge of the Board Election of President Election of Vice President Election of Board Election of Substitutes Election of Auditors

32 Agenda for Annual Meetings, cont. Election of Substitutes Elections Committee Activity Plan Budget Fees Proposals from the Board Proposals from Members Any Other Business Closing

33 Procedures for Board Meetings Before Summons Agenda Documentation

34 Procedures for Board Meetings, cont. During Minutes Assist the Chairperson Meeting Techniques

35 Procedures for Board Meetings, cont. After Approval of Minutes Action List Information Realisation of Resolutions Follow-up

36 Decision Making Decision Making Procedures Majority Rules