Reclassifying and Relocating Our Feature Film Video Collection: Innovative Interfaces, Inc. (III) Features that Facilitated the Process Anping Wu Susannah Benedetti University of North Carolina at Wilmington OLAC Biennial Conference September 28, 2002

Contact Information Anping Wu Cataloging Supervisor William M. Randall Library UNC-Wilmington 601 S. College Rd. Wilmington, NC / / fax Susannah Benedetti Special Formats Cataloger William M. Randall Library UNC-Wilmington 601 S. College Rd. Wilmington, NC / / fax

Innovative Interfaces Inc. (III) Strategies  Create Lists  Rapid Update  Messages  Circulation Functions  Printing Functions  Statistical Functions

Getting Started  Item list of all videos in the library  Use Create Lists  “Loc has w and material type = g”  Result: 9,748 items  Includes videocassettes, DVDs, laser discs, oversized videos, videos on reserve, videos in Special Collections

Narrowing the List  Identify videos to be reclassified  Videocassettes only  In certain item locations: wav, wao, wvi  Feature films

Another List  Create a new item list  “d has feature films and loc = wav or d has feature films and loc = wvi or d has feature films and loc = wao”  Run against first list

Feature Films  Result: 2,837 item records  Sort by location  Allows for planning of necessary shelf space

More Decisions  Original plan  Reclassify all feature films  Use Rapid Update  Issues  Length of project  Patrons eager for recreational video collection  Potential for confusion

More Benefits of Create Lists  Options & Flexibility  What do we want to do next?  Offers choices  Can narrow into smaller groups  Create new lists by different factors

Reclassification by Groups  Some feature film videos do not require reclassification  Silent films: PN x  Genre films: PN x  Foreign films: PN1997.x

Identifying Silent & ‘Genre’ Videos  Create Lists:  “call # between pn & pn ”  Run against list of Feature Films  Sort by location & call number

Identifying Foreign Films  Create Lists:  “d has foreign films and loc = wav or d has foreign films and loc = wao or d has foreign films and loc = wvi”  Run against list of all video recordings  Sort by location & call number

Rapid Update  Use Rapid Update to change loc on all of these items from wav to wavr  Efficient editing of item records for 1,400 records

Videos to Reclassify & Relocate  Create Lists  “call # has PN1997”  Run against Feature Film list  Result: 1,404 items  Sort by location and call number

Editing of Item Records  Each item record will be touched  Change call number  Add subject headings if necessary  Change location from wav to wavr individually

Literary Works & Others  Identify one final group for reclassification:  DS, E, F, K, PQ, PR, PS, PT, etc.  Create Lists:  call # between a____1 & pn_ or call # between pn_1998 & z_ ”  Run against Feature Film list  Result: 437 items

Adding Messages  Using Create Lists will identify unforeseen errors, problems and inconsistencies in catalog  Some videos were on list, but not found on shelf  Checked out or missing  Add message to item record: “Bring to Cataloging when returned for reclass, change loc to wavr”  Requires cooperation of Circulation staff

Quality Control  Some videos found on shelf, but not on list  Lacking appropriate subject headings:  Feature Films  Foreign Films  Older records cataloged in 1980s  Cleans up catalog  Quality control, identifies patterns to look for

Circulation Functions  Goal to avoid confusion  Created dummy patron: “Catalog Dept”  Check videos out & in to this patron

Printing Functions  Printed review file lists for marking genre changes and dividing among catalogers  Printed labels for reclassified videos

Statistical Functions  Ongoing quality control  Use Statistical Functions to sort lists by location and find errors quickly  Videos with messages still coming in

Conclusions of III Usage  Create Lists allowed us to see the scope of the collection and decide how to proceed  Item Lists  Narrow by group  Sorting & Printing  Unforeseen surprises  Many functions of III allowed us to handle entire project in III