1 Agenda of WPG (8/12/2005) Approval of Agenda Round table Report on actions performed myORBITe – the new employee portal (new concepts, presentation of new homepage proposal, discussion) Review of change proposals raised in OST Contact template Other change proposals and process changes Tips & Tricks: Removing deleted pages from Google results Review Action list Date of next meeting Wrap-up of the meeting

2 Round table

3 Report on Actions performed IV.5. Check the CDMS naming conventions for library fields All documents will be published together with the meeting minutes.

4 Report on Actions performed IV.10. Investigate possibilities to order library items (CR 10) Current sortings: We propose to add the following sorting possibilities: -Status -Edition -Author We also would add a new field (integer) where you can add the position of the library item. In the site preferences you would also be able to sort on this field (ASC and DESC).

5 Report on Actions performed IV.12. Run Linkbot in a systematic way and report to sub-site administrators / authors Results of November scan (public website only): -76 mails sent -46 sites with errors -Sites built with IW templates (64): 145 errors -Sites not built with IW templates (12): 704 errors

6 Report on Actions performed IV.1. To incorporate all accepted change requests implementation ongoing by Realise –12/33 bug fixes in production next week –Other fixes by end of January –2 POC: news and OpenDeploy –Other quotations: in progress III.5. Analyse use of MediaBin for local images IV.6. Find solution for: check of broken links, library items not used, orphaned files, files that have not been submitted… WatchFire – tool which checks broken links, unused items, … under evaluation III.9. Investigate possibility to monitor Cor

7 myORBITe the new employee portal (new concepts, presentation of new homepage proposal, discussion)

8 myORBITe – the new employee portal Implement OneSky Online Portal improvements in ORBITe –Single point of entry to online content and services –Search engine –Personalisation –Customisation –Channels –Tabs –Application integration –Common and new look&feel based on CSS Easy to adapt via Interwoven without MIS intervention

9 myORBITe – the new employee portal Portal concepts on

10 myORBITe – the new employee portal –Technical Infrastructure is being installed –Building of new ORBITe Portal homepage ongoing > 3/1/2006 –Demo planned during Jan 2006 –Production planned 31/1/2006 –Communication 1/2/2006

11 myORBITe – the new employee portal New main navigation – more service-to-staff oriented Dropdowns

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13 myORBITe – the new employee portal SBU navigationGeneral links New search

14 myORBITe – the new employee portal HeadlinesMy favourites Archives Add applications and services My online services Add bookmarks

15 By default all selected myORBITe – the new employee portal Latest NewsLatest Events PS. The dropdown will only contain SBUs using the Interwoven templating system. You can choose which news or events you are interested in Jump to SBU news or event page

16 myORBITe – the new employee portal Service unavailability Direct access to your Outlook Inbox through Outlook Web Access (OWA) Will display all planned service interventions, but also service interruptions

17 Launch foreseen for beginning of February 2006

18 1.Could we have the possibility to add links in the contact page (for links to contact page of CFMU, CEATS,... for example). Now you have to use an image to create the link. 2.When a contact does NOT have an organisation or a function, the output template shows a empty coloured row with just a dash. Not very elegant. Is it possible to remove the row when it is empty. Review of change proposals on Contact template

19 3.With modern communication technology, web visitors tend to expect a feedback form in addition to an address. Could we add an optional standard simple feedback form to the contact page. This will most probably foster communication from our website. Review of change proposals on Contact template

20 4.Bold and italic should be available in every field which is by default in normal font style. In particular in the text of the Category. 5.When an address is long, it is touching the function text box. Can we have a least a few pixels between the two. (See attached image ) Review of change proposals on Contact template

21 6.It would be useful if we could put a "Introduction" contact field just after the introduction text and before the actual categories. This would be handy when an activity has a generic contact to be listed before the team members. Review of change proposals on Contact template

22 Other change proposals and process changes 1.Can we get an increase in the number of content blocks on a standard page? Alternatively, could we have an extended standard page template which would allow 30 or more content blocks?

23 Other change proposals and process changes 2.In the SRC system, there is no distinction between Internal and External Code, there is just one Document Reference or Identifier (e.g. ESARR 2, EAM 2/GUI 4). Displaying either Internal or External Code in a Library list is therefore confusing. Could it be changed to accommodate a field simply called "Document Reference" or "Document Identifier"? We see three options: - Add a second free label - Make the labels user definable - Change the label to "Document Reference" or "Document Identifier"

24 Other change proposals and process changes 3.We received a complaint on the text size of the web pages. Can we change the CSS so people can enlarge the text using the Internet Explorer option (view - text size). With the ORBITe re-engineering we could take it a step further and implement an A A A tool, which is also used by EEC ( 4.NEWS template When introducing carriage returns in the text, they are not visible on the "homepage".

25 Tips & Tricks Removing deleted pages from Google results If you removed a page from your website, but it still seems to be in the Google search results, you can manually remove it using this Google tool: First enter your EUROCONTROL address and a password (for you to choose) in the fields on the left of the page. You should almost immediately receive an (from Googlebot) from which you can activate your account by clicking the link.

26 Tips & Tricks Removing deleted pages from Google results After this you can login to the tool using the box on the right of the page Once logged in use the third link called Remove an outdated link.Remove an outdated link. Enter the URL of the deleted page. Select anything associated with this URL They obviously will only accept your request if the page no longer exists on the web! It takes 1-5 business days to be removed.

27 Review Action list

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29 Action NoPerson responsibleAction to be takenStatusDeadline IV.1MIS / OCCSTo incorporate all accepted change requestsIn progressASAP IV.2OCCSSent out invitation for next meetingDONEASAP IV.3AllComment on layout proposal for Agenda and Proceedings section DONEBefore 8/11 IV.4OCCSProposal a new headerIn progressFor January WPG IV.5OCCSCheck the CDMS naming conventions for library fieldsDONEASAP IV.6MISFind solution for: check of broken links, library items not used, orphaned files, files that have not been submitted… In progressFor next WPG IV.7MISMake a quotation to implement automatic propagation of category changes in the current Interwoven version and the new version In progressFor next WPG IV.8MISInvestigate the possibility to have multiple libraries in one branch with different access groups In progressASAP IV.9Rémy BossertCheck possibilities of OST for use in CR 9In progressASAP IV.10MIS / OCCSInvestigate possibilities to order library items (CR 10)DONEFor next WPG IV.11OCCSAdd explanation in template_support on how to use Google before deleting the page to find pages that link to it DONEASAP IV.12OCCSRun Linkbot in a systematic way and report to sub-site administrators/authors Continuously- IV.13Bruno LambinProvide term of referenceIn progressASAP IV.14MISProvide performance indicatorsIn progressASAP IV.15MIS / OCCSPropose solution for deployment problemsIn progressASAP IV.16All users & invitees to the meeting Add comments to the OST newsgroup for the contact template by next WPG meeting DONE1 week before next WPG

30 Date of next meeting 12 January h h30 ?

31 Wrap-up of the meeting