Presentation to WPG ORBITe Overhaul - Presented by OCCS - OUTLINE OF PRESENTATION ORBITe shortcomings myORBITe new concepts Comments gathered Recommendation made at CS-AWG on Run up to launch and next steps

- ORBITe shortcomings - Juxtaposition of 4 Intranets: Corporate, IANS, MUAC, EEC Look and feel not harmonised for all sub-sites Negative impact on internal image No quick info sharing between staff: e.g.- Headlines - Press Releases - Latest News - Events No personalisation No access from outside (staff, pensioners) No content management system Technical skills still required for maintenance Insufficient effort available for online internal communication

3 myORBITe : new concepts Login to myORBITe portal from any premises Personalised list of favorites Personalised list of Online Services Different content sources Personalised Dynamically generated Customisable by user News and events exchange and selection can only work when sub-sites are migrated to Interwoven template CMS

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5 myORBITe – the new employee portal New main navigation : more service-to-staff oriented Dropdowns

6 How Comments were gathered Web Publishers Group (review, SBUs feedback, validation) –2 periods of test –Formal feedback received from all SBU Rating from 5 to 9 No blocking issues –Major recommendation related to transition period Extra Requirements to implement in 2006

7 New banners

8 Other banners

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10 Other banners

11 Improve general information channel Corporate shortcuts : Information for everyone Added web sites : to make them visible when launched Most visited web site : monthly analysis based on Nettracker

12 Animated tour

13 Other actions Fine-tuning –Navigation menu Remove –Edit my account –Subscribe for online services Improvements in progress –Configuration window for events, news –Help files

14 Major Requirements gathered during feedback 1.Graphics –Thumbnails images in news and events channels 2.Headline –Generate headline through template and workflow to allow creation of corporate headline by any SBU –Specific Channel for Headline per SBU 3.Use of LDAP for display of news/events –Use the LDAP to force users to not deselect news or events from specific channel (e.g. native SBU, Administrative reform) 4.New channel –Create a new channel per SBU (work for staff) for links/services related this specific SBU 5.External RSS feeds –Allow a user to define external RSS feeds

15 Recommendation made at CSAWG Approve budget of 40 KEURO in 2006 to improve myORBITE after launch –To jeopardize risks that staff will wrongly personalize the system –To adapt myORBITe in order to make myORBITE a tool for staff to work (requirements 2, 3, 4, 5) CSAWG will support this recommendation to CISC on 19 June

16 Conclusion : Launch Fri 12 : presentation to DG (postponed 23 May) Mon 15 Mon 22 : Agency-wide communication (on hold) Thu 18 : status report to CS-AWG Tue 23 : presentation to DG (cancelled) Mon 29 : status report to WPG Wed 24 Mon 2 June : Agency-wide communication + flash animation + previews Week end 3 5 June: pre-launch technical actions (banner change, …) Tue 6 June: myORBITe live Tue 6 June Fri 29 Sep: both myORBITe (updated) and ORBITe (headlines not updated) accessible Mon 2 Oct : myORBITe single online communication Tool