Commonwealth of Massachusetts Statewide Strategic IT Consolidation (ITC) Initiative April 21, 2010 Infrastructure Wave Refresh Planning

2 DRAFT FOR DISCUSSION PURPOSES ONLY Agenda Refresh Planning Process Refresh Plan Overview Data Center Consolidation Refresh Plan ANF EEA EOE EOLWD EOPSS EOHED MassDOT Web Consolidation Plan Refresh MassMail Plan Refresh

3 DRAFT FOR DISCUSSION PURPOSES ONLY Wave Refresh Planning Process  Data Center Refresh Planning - Foundation –Created a planning spreadsheet that tracks Every application in the Secretariat Who owns the application and is it agency internal, Secretariat-wide, State government-wide, or public facing The current platform (servers, storage, prime location, DR location) The future state (servers, storage, prime location, DR location) Current wave allocation, new wave allocation, any comments and notes  Overall Plan Refresh Process –Met with ANF, EEA, EOE, EOLWD, EOPSS, and MassDOT to: Review the tracking spreadsheet to identify additions or changes Identify additional opportunities to accelerate wave assignments Review MassMail plans Review Web Consolidation plans

4 DRAFT FOR DISCUSSION PURPOSES ONLY Detailed Data Center Consolidation Wave Refresh Process

5 DRAFT FOR DISCUSSION PURPOSES ONLY Data Center Consolidation Spreadsheet Application Name (one application per line) Application Owner (by person’s name) Application Type ( Local, Secretariat, Enterprise, Commonwealth) Current State ( Server type, Storage, Primary Loc, DR Loc) Future State ( Server type, Storage, Primary Loc, DR Loc) Transition Cost (estimate) Move Duration (estimate) Sept ‘09 Wave & Timeframe New Wave Assignment

6 DRAFT FOR DISCUSSION PURPOSES ONLY Data Used to Refresh the Data Center Plan  Four sources of application/server data were used to form the basis of the refreshed plan:  Deloitte Task Order 2 Secretariat Infrastructure Roadmaps (Chapter 6, dated 10/2/09)  MITC/DC2 Planning Spreadsheet (dated 7/17/09)  Asset Repository (as of 4/20/10)  Feedback from the Secretariat CIOs during the recent plan refresh meetings  Data Consistency/Quality  ANF provided updates to the tracking spreadsheet during the past month  EEA stated that they need a “couple of months” to put in place a clear and consistent inventory  EOE new SCIO is working with the agencies to create a complete and accurate inventory  EOLWD generally consistent information, asset information not fully populated  EOPSS in process of creating a complete and accurate inventory  MassDOT provided a thorough application and server inventory

7 DRAFT FOR DISCUSSION PURPOSES ONLY Wave Definitions Wave 2b: Systems Requiring DR (Non-HHS) - Identify Secretariat data center equipment requiring interim DR services at MITC as soon as possible Wave 3a: Least Inhibitors - Identify data center locations or sub-sets of servers that can move relatively easily within the next year Wave 3b: Major Inhibitors - Identify data center location or sub-sets of servers that will require significant risk or effort to move, primary at Springfield Data Center Wave 2a: Systems At Risk (Non-HHS) - Identify Secretariat data center equipment at risk (e.g., under desks, in an unsecured location, maintenance soon to expire), the services should be moved to MITC as soon as possible Wave 1a: EOHHS Pilot – 600 Washington Street data center Wave 1b: EOHHS Data Centers – Remaining EOHHS data centers

8 DRAFT FOR DISCUSSION PURPOSES ONLY Data Center Consolidation Wave Refresh Plan Overview

9 DRAFT FOR DISCUSSION PURPOSES ONLY ANF Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: TBD Number of Data Center Sites: 3 Number of Primary Servers: 515/204 Number of DR Servers: 192/ - Number of Applications: 57 / 86 Key Considerations Possibly bringing Comm-Pass in house (currently at Deloitte in Chicago) Some minor apps (e.g. OMV vehicle audit may be getting decommissioned) PERAC out of scope per ANF (separate entity) DOR data center is currently in MITC, managed by DOR Wave 2a (12 Apps, TBD Servers) Wave 2b (17 Apps, TBD Servers) Wave 3a Wave 3b (28 Apps, TBD Servers) EMS BSB Timesheet Comm-Pass Chevin URF e-Filing, OSD Track-IT HRD DOR Next Steps Finalize Wave 2a/2b candidates as part of Wave 2a/2b detailed planning (July – Oct 2010)

10 DRAFT FOR DISCUSSION PURPOSES ONLY EEA Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: TBD Number of Data Center Sites: 6 Number of Primary Servers: 87 / 57 Number of DR Servers: TBD Number of Applications: 68 / 85 Key Considerations In process of determining extent of all data centers (and closets) MassGIS is moving to ITD for FY11 (Infrastructure plan being developed in July 2010). Wave 2a (32 Apps, TBD Servers) Wave 2b (6 Apps, TBD Servers) Wave 3a Wave 3b (30 Apps, TBD Servers) DMG, DFW, ELE EEA (13 Apps) GIS (29 Apps) DFA (3 Apps) DPU (2 Apps) DEP (1 App) DCR (27 Apps) GIS (3 Apps) Next Steps ITD and EEA to work together to revise application/server inventory EEA to identify any missing applications / data centers Finalize Wave 2a/2b candidates as part of Wave 2a/2b detailed planning (July – Oct 2010)

11 DRAFT FOR DISCUSSION PURPOSES ONLY EOE Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: Number of Data Center Sites: 2 Number of Primary Servers: 180 / 16 Number of DR Servers: TBD Number of Applications: - / 0 Key Considerations EEC, CTF & Secretariat on MagNet ESE & DHE not on MagNet No pressing need for a robust DR solution Race-to-the-Top will drive considerable changes to the applications within EOE Impact of Malden data center Wave 2aWave 2bWave 3a Wave 3b (TBD Apps, TBD Servers) None All Next Steps EOE is in process of inventory update ITD to work with EOE over the next two months to refine plan as data becomes available

12 DRAFT FOR DISCUSSION PURPOSES ONLY EOLWD Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: 37 Career Centers, 20 Satellite Offices, 7 DIA Remote Sites, 4 Call Centers Number of Data Center Sites: 2 Number of Primary Servers: 250/80 Number of DR Servers: 6 Number of Applications: 12 / 31 Key Considerations DWD has their own Frame Relay Network DWD has their own Domain Name (DETMA.org) embedded in all their applications DIA non-MagNet for 7 remote sites (Paetec MPLS) DIA DR in Fall River (no wave 2b necessary) DIA 600 Washington St moving to Congress St within next few months Wave 2aWave 2b Wave 3a (3 Apps, TBD Servers) Wave 3b (8 Apps, TBD Servers) No systems at risk3 DIA Applications 7 DWD (FCS, IPASS, MOSES, Citrix, Telecerts, JobQuest, Talent Quest) DIA Quest, DR from Fall River Next Steps CCTO developing network roadmap that will define timeline for DIA and DWD to migrate to MAIN. Depending on results may change and/or accelerate timelines ITD to evaluate a process as part of consolidation of interim network consolidation under Magnet for networks such as DIA’s EOLWD will evaluate if the migration of infrastructure to Congress street may be migrated to MITC in a co- location model

13 DRAFT FOR DISCUSSION PURPOSES ONLY EOPSS Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: Number of Data Center Sites: Number of Primary Servers: 280 / 0 Number of DR Servers: TBD Number of Applications: 210 / 0 Key Considerations EOPSS (like MassDOT) is consolidating internally (into MITC/CHSB) before planning the ITD consolidation As part of Wave 3b, ITD and EOPSS need to coordinate/consolidate the management of the two data centers Wave 2aWave 2bWave 3a Wave 3b (210 Apps, 280+ Servers) None All Next Steps Will continually adjust the consolidation wave assignment and timeline based on the progress of the internal consolidations

14 DRAFT FOR DISCUSSION PURPOSES ONLY EOHED Plan  EOHED has already co-located to MITC  Will start planning to transition to managed services starting Oct 2012  Estimated full transition to managed services by Jan 2013

15 DRAFT FOR DISCUSSION PURPOSES ONLY MassDOT Plan Details Summary Overview (Prior inventories / Asset Repository) Number of Usage Sites: 291 Number of Data Center Sites: 8 Number of Primary Servers: 361 / 0 Number of DR Servers: TBD Number of Applications: 240 / 0 Key Considerations Interested in having DR in Springfield. Would be willing to take out of SunGard and move to MITC MassDOT provided a very detailed inventory of current state applications, servers, and data centers (part of a Legislative Report) Wave 2aWave 2bWave 3a Wave 3b (240 Apps, 800 Servers) NoneTo be assessedNoneAll Next Steps Work with MassDOT to identify any infrastructure hotelling (2b) needs/opportunities Need number of DR racks that could potentially move to MITC Further mainframe discussion

16 DRAFT FOR DISCUSSION PURPOSES ONLY MassMail & Web Consolidation  Web Consolidation –By the end of FY11, all Secretariats will be substantially on the Mass.Gov platform with the exception of MassDOT which plans to migrate to Mass.Gov after re-tooling (FY12)  MassMail –New Wave Definitions Wave 1: Agencies that have current archive and retention methods they are willing to continue with for the time being –CPF, CHSB Wave 2: Agencies that will be serviced by short term archive and retention solution –MassDOT, DIA Wave 3a: Agencies on Exchange and require full archive, retention, and active directory solution in place –MTRB, DOR Wave 3b: Agencies with unique needs or significant other issues –MSP, DOC: Not on MS Exchange –DHE, DESE: Not on MagNet –DWD: Original wave assignment

17 DRAFT FOR DISCUSSION PURPOSES ONLY MassMail Migration Plan

18 DRAFT FOR DISCUSSION PURPOSES ONLY Next Steps  Continue working with Secretariats to complete the detailed planning spreadsheets  Continue planning for Wave 1b with EOHHS  Revise capacity plan for two active data centers model based upon updated inventories