ICR for CNP Application of Indirect Cost Rate for the Federal Child Nutrition Programs – Part 1I Presented by Mila Makal.

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Presentation transcript:

ICR for CNP Application of Indirect Cost Rate for the Federal Child Nutrition Programs – Part 1I Presented by Mila Makal

IC and Food Service Fund School Nutrition Association: Summary of Questions, Concerns and Possibilities. How much can the business manager take? ADE overview of the ICR calculation (Part 1) and proper application of the rate to the food service operations (Part 2).

OMT! Direct and indirect costs? Payroll, Data Processing and Utilities are examples of __________ costs. If there is separate electric meter with a separate bill paid from food service account, costs are considered ________ costs. Indirect Cost/Direct Cost = ____.

To Restrict or Not to Restrict? ____________ rates are designed to implement “Supplement-not-Supplant” legislation. Plant maintenance is not used in ____ ICR. Food Service uses ________ ICR.

Do I need to be an expert on ICR? Yes or No? Can district always charge ICR to food service? Is there a limit on how much a district can charge? Food Service Manager should be an expert on ___________.

IC for Food Service Directors Computation of Indirect Cost amount. How “ICR” affects Indirect Cost? Am I alone? Are all districts charging “IC” to Food Service? What Happens to My Food Service Money? Planning for the future…

Computation of Indirect Cost amount Step (1)Request ______. Step (2)Calculate Base Amount for Indirect Cost. Step (3)Calculate Allowable Indirect Cost.

How is Base Amount for Indirect Cost calculated? Indirect Cost Base (ICB) ICB = AE – VOC AE = Allowable Expenditures VOC = Value of _________ Allowable Indirect Costs (AIC) AIC = ICB x (ICR x 0.01) ICB = Indirect Cost Base ICR = Indirect Cost Rate (e.g., 12.72%)

What is Indirect Cost Base (ICB) ADD allowable expenditures… (Handout #1) – OR – TOTAL the expenditures for food service fund and DEDUCT expenditures for Other Food, VOC and Equipment Depreciation.

How to calculate Allowable Indirect Cost? Compare the net expenditures to the f_______ __________. Select lesser amount and multiply by the approved ___ ________ ______ ____ ____ (ICR).

Indirect Costs in the School Nutrition. Why SFA’s Business Office seeks to recover indirect cost? Examples of district’s costs. More/Less schools districts are considering billing the programs.

I feel so alone? IC breakdown. NFSMI Financial Management Benchmarks study found that __ % of SNPs paid indirect costs to the school district. ___ % paid the entire allowable amount. Arizona 2009 District Food Service Report indicates: 48 Districts charged IC (25%) 143 Districts – no IC (75%)

Where is MY money transferred? Indirect Costs Fund (570) Expenditure Object Code 6910 used for transfer. Revenue Object Code 5200 Interfund Transfers-In should in IC fund (570). The amount transferred may not exceed ________________.

What is affected by ICR? IC amount that can be transferred from Food Service. Per Meal Costs. Including expenditure object code 6910 in your budget. Know your ICR percentage. Monitor Excess Cash requirement. Prevent debt.

Contact Info Mila Makal ARIZONA DEPARTMENT OF EDUCATION 1535 W JEFFERSON ST BIN# 7 PHOENIX, AZ (602)