OKALOOSA COUNTY SCHOOL DISTRICT School Advisory Council Training

Your OCSD SAC Contact: Debbie Davis

Why We’re Here To understand the roles and responsibilities of School Advisory Council members To understand the roles and responsibilities of School Advisory Council members To be able to actively participate in the School Improvement Process To be able to actively participate in the School Improvement Process To understand Florida’s Accountability System including School Grades To understand Florida’s Accountability System including School Grades To understand that SAC meetings are subject to the Government in the Sunshine Law To understand that SAC meetings are subject to the Government in the Sunshine Law

Today’s Agenda Roles and Responsibilities of SAC Members Roles and Responsibilities of SAC Members Government in the Sunshine Law Government in the Sunshine Law School Performance Plans School Performance Plans FL Accountability System, School Grades and A+ Money FL Accountability System, School Grades and A+ Money

What is a SAC? School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. The SAC must be representative of the ethnic, racial, and economic community served by the school. The SAC must be representative of the ethnic, racial, and economic community served by the school.

SAC Responsibilities School Advisory Councils

SAC Duties and Responsibilities – defined through statutes Assists in the preparation and evaluation of the School Performance Plan. (SPP) Assists in the preparation and evaluation of the School Performance Plan. (SPP) Decides how school improvement funds are spent Decides how school improvement funds are spent Decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) Decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) Assists the principal with the school budget Assists the principal with the school budget Performs functions as prescribed by regulations of the school board Performs functions as prescribed by regulations of the school board

Other Possible Duties of SAC Adoption of school calendar Adoption of school calendar Input into District’s Legislative Program Input into District’s Legislative Program Waivers for school improvement plans Waivers for school improvement plans Monitoring school safety Monitoring school safety Assist in school climate survey Assist in school climate survey Liaison to the community Liaison to the community Involvement in special committees and School improvement Teams – “SIT” Involvement in special committees and School improvement Teams – “SIT”

School Improvement Funds… May be expended only on programs and projects selected by SAC May be expended only on programs and projects selected by SAC Are not subject to override by principal or district staff Are not subject to override by principal or district staff May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) Up to $5 per un-weighted FTE student * Up to $5 per un-weighted FTE student *

School Recognition Funds Expenditures are jointly decided by faculty and SAC Expenditures are jointly decided by faculty and SAC Can be used for bonuses, materials, equipment, temporary personnel, or any combination Can be used for bonuses, materials, equipment, temporary personnel, or any combination Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed $100 per FTE- provided for performance $100 per FTE- provided for performance

SAC Bylaws School Advisory Councils

SAC Meetings… Florida Statues (ss ) require each SAC shall adopt bylaws establishing procedures for: Florida Statues (ss ) require each SAC shall adopt bylaws establishing procedures for:  At least 3-days’ advance notice in writing to all SAC members of any matter that is scheduled be voted on  Requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory council  Scheduling meetings when parents, students, teachers, business persons, and members of the community can attend.  Replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws.  Recording minutes of meetings.

SAC Bylaws (required by law) Name of Council Name of Council Purposes, Basic Policies, Governance Purposes, Basic Policies, Governance Duties & Obligations – address: Duties & Obligations – address: –School Improvement Funds –A+ Funds –SPP –School annual budget: procedure for “assisting” Member Composition Member Composition –Positions, duties, procedures for elections and term of office –Procedures for appointing members, removing members, replacing members –Nomination Committee (optional) –Duties, Meetings & Quorum of Executive Board –Emergency decision procedures

SAC Bylaws, continued Decisions/Meetings Decisions/Meetings –Advance Notice of Vote/Meetings –Sunshine Laws –Special or AD hoc Committees –Quorum > 50% Amendments or Revisions of Bylaws Amendments or Revisions of Bylaws Fiscal Year, Parliamentary Authority Fiscal Year, Parliamentary Authority

Florida Sunshine Law School Advisory Councils must abide by the Government in the Sunshine Law

Sunshine Law Requires… SAC meetings are public meetings and subject to the Sunshine Law ss (1) SAC meetings are public meetings and subject to the Sunshine Law ss (1) –Reasonable Notice –Open to public –Held in public locations –Minutes recorded and open for public inspection –Open voting---no secret ballots

SAC Membership School Advisory Councils

SAC Members(Voting) SAC members are elected from their peer groups; SAC members are elected from their peer groups; - teachers elect teachers, staff elects staff, parents elect parents and students elect students. SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908)

SAC Membership FAQ Is the principal a voting member? Is the principal a voting member?YES Can the assistant principal be a member? Can the assistant principal be a member? An assistant principal can and probably should attend meetings and give input, but may not be a voting member of SAC What is the allowable % difference between student composition and SAC composition? What is the allowable % difference between student composition and SAC composition? –DOE recommends a maximum of 10%. –In case of an audit, documentation will be required showing every effort was made to achieve compliance.

A SAC Member’s Role Attends meetings & training Attends meetings & training Uses state & district goals as guiding principles Uses state & district goals as guiding principles Assesses school data, surveys Assesses school data, surveys Assists in the preparation & evaluation of the SPP Assists in the preparation & evaluation of the SPP Determine & prioritize the needs of the school Determine & prioritize the needs of the school Develop strategies for improvement Develop strategies for improvement Decides how to measure results of the SPP Decides how to measure results of the SPP Assists in development and implementation of SPP Assists in development and implementation of SPP Assist in preparing the school’s annual budget Assist in preparing the school’s annual budget

The SAC Chair/Co-chairs Knowledgeable about SAC duties & responsibilities. Knowledgeable about SAC duties & responsibilities. Establishes an agenda Establishes an agenda Prepares for meeting; notifies members of meeting & training opportunities Prepares for meeting; notifies members of meeting & training opportunities Facilitates the meetings (co-chair or vice chair fills absence) Facilitates the meetings (co-chair or vice chair fills absence) Keep to task, maintains order, involves members  Repeat all motions before vote  Involves members & establishes subcommittees Signs School Performance Plan Signs School Performance Plan

The Principal Responsible for school administration Responsible for school administration Assesses school data, surveys Assesses school data, surveys Facilitates SAC recommendations in development & implementation of SPP Facilitates SAC recommendations in development & implementation of SPP “Shall provide leadership in the development or revision and implementation of a school improvement plan” ss “Shall provide leadership in the development or revision and implementation of a school improvement plan” ss Ensure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline dataEnsure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline data Ensures proper SAC elections & appointments Ensures proper SAC elections & appointments Keeps SAC informed of activities & policies of the school Keeps SAC informed of activities & policies of the school Encourages participation & problem solving & teamwork Encourages participation & problem solving & teamwork Part of the SAC team Part of the SAC team

The SAC Secretary Determination of a quorum for meetings Determination of a quorum for meetings Accurate recording of SAC business Accurate recording of SAC business Maintains up-to-date records of minutes Maintains up-to-date records of minutes Keeps records of attendance Keeps records of attendance Duties at the meeting: Duties at the meeting:  Reading or providing minutes  Taking accurate minutes

The SAC Secretary… continued Tasks after the meeting: Tasks after the meeting:  Writing the minutes promptly  Noting status of previous minutes  Dispatching correspondence  Dispatching the minutes for agenda prep  Notification of elections or appointments  Sending copy of all minutes and agendas to district contact

Other SAC Officers, optional SAC Treasurer SAC Treasurer  Keeps track of School Improvement Funds SAC Corresponding Secretary SAC Corresponding Secretary  Letters and other correspondence Parliamentarian Parliamentarian  Time-keeper, Robert’s Rules of Order...determined by your SAC’s needs

SAC Minutes Required by FL Sunshine Law + Statutes Required by FL Sunshine Law + Statutes Should be brief yet accurate Should be brief yet accurate Public record Public record

SAC Minutes Include: Kind of meeting, name of council, date, time, and place Kind of meeting, name of council, date, time, and place Attendance, determination of quorum and any member replacement Attendance, determination of quorum and any member replacement Call to order, name of presiding officer and recorder Call to order, name of presiding officer and recorder Agenda and previous minutes Agenda and previous minutes Motions and votes (include election info) Motions and votes (include election info) Any correspondence (attach) Any correspondence (attach) Hour of adjournment and next meeting date, time, place Hour of adjournment and next meeting date, time, place “Submitted by,” sign and type name, position. “Submitted by,” sign and type name, position.

SAC Documents of Record List of meetings for the year List of meetings for the year Bylaws Bylaws Membership Roster Membership Roster MIS 1411 MIS 1411 Agendas Agendas Minutes Minutes Copies are kept on file at the school and at the District Office

Send… signed bylaws signed bylaws signed MIS due by Oct. 20 signed MIS due by Oct. 20 via courier to: Debbie Davis Central Administrative Complex Membership Roster- due by Oct. 20 Membership Roster- due by Oct. 20 List of meetings List of meetings Dates/times/locations Dates/times/locations Agendas Agendas Minutes Minutes via to: Debbie Davis k12.fl.us k12.fl.us

Membership Roster List as Parent, Community, Teacher, Staff, Student, or Principal AND IF APPLICABLE, indicate SAC office OR non-voting status. Be sure to list School Name

MIS 1411 >50% Non School District Employees  Report only your voting members here Use the most recent demographic data and maintain a record of pull-date Principal and SAC Chair must sign and date

Before submitting documents … Before submitting documents … Include year and school name Include year and school name Verify numbers of peer group with membership roster Verify numbers of peer group with membership roster Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Sign and date Sign and date

Ethnicity of School and Community Student Population Or Community Population s/nav/jsf/pages/index.xhtml###

School Advisory Council District Requirements Each School Advisory Council must consist of: At least 17 members an odd number of members

Agendas and Minutes Please submit to the District in a timely manner Please submit to the District in a timely manner List school name in the heading List school name in the heading List school name in subject line on all s List school name in subject line on all s

School Performance Plan

School Performance Plan AKA—School Improvement Plan Made up of goals and objectives established for the school and determined by needs of the school Purpose: To increase student performance Purpose: To increase student performance Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals

Role of the School  Develop a School Performance Plan under the principal’s leadership with objectives in reading, mathematics, writing and science. leadership with objectives in reading, mathematics, writing and science.  Allocate school resources based on these objectives.  Closely monitor the effectiveness of the plan during the year using internal assessments to determine student year using internal assessments to determine student gains. gains.  Adjust strategies, if needed, in order to reach objectives.

Role of the District  Provide Schools with a timeline and training on the School Performance Plan process. School Performance Plan process.  The District will develop district-wide staff development and technology plans based on common themes that emerge from School Performance Plans.  Directors of Curriculum and Instruction will work with principals throughout the year to monitor the effectiveness of school plans.

SPP Components School Vision and Mission Statement School Vision and Mission Statement School Profile School Profile Supporting Data (including AMO Goal) Supporting Data (including AMO Goal) School Focus (math, reading, writing, science) and Objectives School Focus (math, reading, writing, science) and Objectives Target Groups Target Groups Strategies Strategies Professional Development Professional Development Customer Relations Customer Relations Budget Budget

School Focus Each school must address reading, mathematics, writing, and science. Each school must address reading, mathematics, writing, and science. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. Schools should build upon strengths and put strategies in place that improve upon weaknesses Schools should build upon strengths and put strategies in place that improve upon weaknesses

School Objectives  SMART  Specific  Measurable  Attainable  Research-based  Time-phased Example: _____ % of eligible students will achieve adequate yearly progress in reading as measured by the Florida Comprehensive Assessment Test given in April, 2012.

Target Group(s)  Identify each group of students that will be impacted by strategies. Example: Students performing at Level 1 in reading on the most recent Florida Comprehensive Assessment Test

Supporting Data  Provide a 3-year summary of data that supports the need to focus on a particular supports the need to focus on a particular target group or data that indicates a target group or data that indicates a school-wide area of weakness school-wide area of weakness  REMEMBER: Education programs are based on student performance data. based on student performance data.

Strategies  Prioritize Strategies  Address best practices  Identify target group being addressed addressed  Align to school focus and a commitment to Common Core commitment to Common Core

Professional Development PD activities should be defined by the PD activities should be defined by the Professional Development Site Plan Professional Development Site Plan PD focus should be identified by title PD focus should be identified by title in each subject area in each subject area

Customer Relations Identify actions being taken by the school Identify actions being taken by the school to educate parents and students within a to educate parents and students within a target group of the objectives, strategies, target group of the objectives, strategies, and anticipated outcomes for students and anticipated outcomes for students within that group. within that group.

Budget  Provide the cost of implementing each strategy as well as the source of funds strategy as well as the source of funds  Identify the use of all S.A.I. and Title I funds. funds.

The District SPP template reports compliance to SAC guidelines, designation of SAC funds, and SAC approval of the SPP. SPP Template

School Performance Plan is… The guiding document for a school's major initiatives for school performance The guiding document for a school's major initiatives for school performance Written by a committee of parents, faculty members, administrators and community members Written by a committee of parents, faculty members, administrators and community members Approved by the School Advisory Council (SAC). Approved by the School Advisory Council (SAC).

School Accountability Reporting

Adequate Yearly Progress Florida has been granted a flexibility waiver from the US DOE to eliminate the NCLB requirements for School Accountability and will now move to a single accountability model: A+ State Accountability System Measurement targets performance and participation of all students, with an emphasis on lowest performing 25%.

FCAT 2.0 and EOCs Single statewide system of accountability used to determine Annual Measurable Objectives (AMOs) Targets Single statewide system of accountability used to determine Annual Measurable Objectives (AMOs) Targets The FCAT measures student progress in mastering grade level benchmarks which are aligned to the Next Generation Sunshine State Standards in specific subject areas. The FCAT measures student progress in mastering grade level benchmarks which are aligned to the Next Generation Sunshine State Standards in specific subject areas. A major component in the school grade formula A major component in the school grade formula

Annual Measurable Objectives (AMOs):  AMOs were established by the FLDOE to replace the AYP reporting component.  AMOs are determined separately for each school and subgroup (calculated individually), by subject area: Reading and Math.  AMOs show whether the school/subgroup is on track to reduce its percent of non-proficient students by half by  For each school and subgroup, a separate target is set for each school from through

Never doubt that a small group of thoughtful citizens can change the world. Indeed it is the only thing that ever has. Margaret Mead

Resources… Florida State Law (ss ) Florida State Law (ss ) FL Dept of Education- FL Dept of Education- FL Dept of Education SAC webpage- sorycouncils.htm FL Dept of Education SAC webpage- sorycouncils.htm sorycouncils.htm sorycouncils.htm FL Assoc of SAC- family.net/SAC FL Assoc of SAC- family.net/SAChttp://florida- family.net/SAChttp://florida- family.net/SAC sp sp

Questions??? Contact your District SAC Administrator: Debbie Davis