Madrid January 20 th to 25 th 2014

Financial Handbook  Direct, indirect, and other costs  All direct costs/expenses must be justified, documented and submitted with either original or verified signed copies. No document NO pay!  Boarding passes are part of documentation  Travel costs must be based economy flight tickets  Per diem (hotels and subsistence) rules: Use whichever is the lowest, i.e. national rules, new “Ecorys” ceilings (see Dropbox folder) or the per diems from the original budget  Exchange rates based on fixed official rate  All partners will be requested to document the staff costs and national per diem regulations.

Some nitty-gritty details  New cost ceilings (see in DropBox folder)  VAT regulations  Staff costs: Calculate the cost per day for each participant based on: Actual costs, these can include company social security and pension contributions, and other statutory costs.  Indirect costs: E.g. rent, electricity, office supplies, photocopying and communication costs, equipment costs such as PC's or laptops related to the administration of the project, and bank transfer charges

Project documentation deadlines  N.B. No costs outside of the eligibility period!!  Biannual reports with staff sheets per participant every six months.  Materials for interim and final reports  Dissemination report every 12 months  Exploitation report every 12 months