2007 Comptroller’s Office Overview 2007

Checks and Balances

County Comptroller  Custodian of funds and records  Reports directly to citizens  Independent financial “watch dog”  Checks and balances

Chief Financial Officer  Safeguard County funds  Pre-audit BCC expenditures  This fiscal year to date – issued over 104,000 payments through check and an additional 57,000 through P-Card transactions  Prepare financial reports  Invest Commission funds ($1.4 Billion)

Paymaster  Issue pay checks to 8,000 employees every two weeks  Makes payroll deductions, such as payroll taxes  Co-administer labor contracts  Administer U.S. savings bond program  Administer deferred compensation plans

Property Accountant  Keep real & tangible property records  Tag property over $1000  Conduct annual property inventories  Auction surplus property

County Auditor  Audit operations under County Mayor and BCC  Audit County Officers  Audit Hotels - Tourist Development Tax  Audit Utilities - Public Service Tax  Audit recipients of County funds  Fraud Hotline

Clerk to the Board  Record and produce BCC minutes  Provide public access to BCC actions  Audio and written minutes on web  Schedule and advertise public hearings  Clerk to Value Adjustment Board

County Recorder  Record, archive and index land ownership records and court documents  On average - over 68,000 documents recorded each month  This fiscal year to date over 546,420 documents recorded (thru May 2007)

County Recorder  Images of recorded documents back to Jan are viewable online  Personal identifying numbers (such as social security and bank account numbers) are blocked

FY 2007 Budget  $16.8 million  93% personal service costs  County general fund provides <18%  Operating surplus FY 2006  $10.8 million to County general fund

Comptroller Operating Surplus