SHRM Poll: The H1N1 Virus — How Prepared Is Your Workplace? October 15, 2009

SHRM Poll, October 15, 2009 | ©SHRM 2009 Definition  The virus commonly known as the swine flu or swine influenza is referred to as the H1N1 virus throughout this presentation. 2

SHRM Poll, October 15, 2009 | ©SHRM 2009 What are companies doing in anticipation of H1N1 impacting the workplace this flu season? 3

SHRM Poll, October 15, 2009 | ©SHRM 2009 Summary: Top strategies and programs organizations are already implementing or planning to do to reduce the spread of the H1N1 virus in the workplace for this flu season 4 Top strategies and programs currently being done: 1.Educating employees on flu prevention measures = 89% 2.Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc. = 84% 3.Making hand sanitizer, other disinfectants, masks and other flu prevention tools readily available across the organization = 84% 4.Developed an employee communication strategy related to the H1N1 virus = 75% 5.Informing employees not to come to work if they have flu and cold-like symptoms = 74% 6.Frequently disinfecting common areas in the workplace = 73% Planned (have not done yet, but plan to do) top strategies and programs: 1.Sending employees who come to work with flu and cold-like symptoms home = 50% 2.Allowing employees who have a suspected case of H1N1 flu or are caring for a family member with suspected case of H1N1 to stay home = 40% 3.Setting up telecommuting options for employees if there is a H1N1 virus outbreak in your local area/region = 32% 4.Informing employees not to come to work if they have flu and cold-like symptoms = 23%

SHRM Poll, October 15, 2009 | ©SHRM 2009 Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May Communication September 2009 May 2009 Educating employees on flu prevention measures (i.e., distributing information about the importance of hand washing, arranging for medical/health personnel to speak to employees, etc.) 89%63% Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc. 84%70% Developed an employee communication strategy related to the H1N1 virus 75%57% Informing employees not to come to work if they have flu and cold-like symptoms 74%-- Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. --” in cell indicates that that option was not available in May 2009.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued) 6 Prevention and Wellness September 2009 May 2009 Making hand sanitizer, other disinfectants, masks and other flu prevention tools readily available across the organization (e.g., in bathrooms, pantries, etc.) 84% 54% Frequently disinfecting common areas in the office, such as bathrooms, door handles, elevator buttons, cafeterias, pantries, etc. 73% 52% Offering seasonal flu vaccines to employees, for free 59%-- Sending employees who come to work with flu and cold-like symptoms home 40%37% Offering seasonal flu vaccines, employees pay for it themselves 32% -- Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. “--” in cell indicates that that option was not available in May 2009.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued) 7 Prevention and Wellness (Continued) Continued) September 2009 May 2009 Setting up telecommuting options for employees if there is an H1N1 virus outbreak in your local area/region 26%11% Securing antiviral flu medication (e.g., Tamiflu) for employees (e.g., working with health care providers to ensure adequate medication supplies for employees) 25%52% Offering seasonal flu vaccines to at risk employees only, employees pay for it themselves10% -- Offering free seasonal flu vaccines to at risk employees only 6% -- Closing offices/units in affected regions in the U.S. and/or internationally 1%3% Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. --” in cell indicates that that option was not available in May 2009.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued) 8 Travel September 2009 May 2009 Implementing an alternative to business travel, such as use of video or audio conferencing 35%27% Restricting nonessential employee business travel, in general 26%21% Restricting employee business travel to and from regions where H1N1 virus is confirmed 11%21% Limiting business visitors from affected regions 7%10% Asking employees who have recently traveled to/from affected areas to see a medical provider before returning to the office 6%11% Curtailing product shipments to/from affected regions in the United States and/or internationally 2%3% Recalling expatriates in international locations where H1N1 virus is confirmed 1%3% Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Is your organization planning to offer H1N1 (swine flu) vaccine to employees once available? 9 Note: Percentages are based on “Yes” responses.

SHRM Poll, October 15, 2009 | ©SHRM 2009 How much of a negative impact do you think the H1N1 epidemic will have on your organization’s overall business operations? Differences by organization staff size: Small-staff-sized organizations (47%) were more likely than medium- (27%) and large-staff-sized organizations (31%) to report that the H1N1 epidemic will have no negative impact on their overall business operations. Medium-staff-sized companies (71%) were more likely than small-staff-sized companies (52%) to report a moderate negative impact on their overall business operations. 10 Note: Only significant differences are presented.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Does your organization have a disaster preparedness plan in place (e.g., a plan for what to do in case of an emergency or disaster) that would go into effect if there were to be an H1N1 virus outbreak, during this flu season, in a region where your company has offices/business units? 11 Difference by organizational sector: Publicly owned for-profit organizations (82%) and nonprofit organizations (73%) were more likely than privately owned for-profit organizations (53%) to have a disaster preparedness plan in place. Differences by organization staff size: Respondents from large- (82%) and medium-staff-sized organizations (62%) were more likely than those from small-staff-sized organizations (44%) to report their organization had a disaster preparedness plan. Differences by organization operations location: Organizations with multinational operations (74%) tended to report their organization had a disaster preparedness plan than organizations based only in the United States (59%).

SHRM Poll, October 15, 2009 | ©SHRM 2009 What is included in your disaster preparedness plan? 12 Components of disaster preparedness plan: Emergency communication plan 99% of respondents reported an emergency communication plan was part of their organization’s disaster preparedness plan. Business continuity plan 97% indicated a business continuity plan was a feature of their disaster preparedness plan. Note: Only respondents who indicated that their organization had a disaster preparedness plan in place answered this question.“Not sure” responses were excluded from this analysis.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Most companies do not plan to modify their paid leave policies during this flu season 13

SHRM Poll, October 15, 2009 | ©SHRM 2009 Summary: Top leave (i.e., paid time off, sick, vacation, etc.) policies organization modified or are planning to modify for this flu season 14 Top leave (i.e., paid time off, sick, vacation, etc.) policies already modified: 1.Requiring a medical statement that an employee who has been sick is able to return to work = 20% 2.Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications = 7% 3.Implementing sick leave/PTO donation program = 5% Planned modifications to leave (i.e., paid time off, sick, vacation, etc.) policies: 1.Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications = 20% 2.Requiring a medical statement that an employee who has been sick is able to return to work = 19% 3.Adding extra days to paid-time-off (PTO) or paid sick leave banks for employees to use this upcoming flu season = 9%

SHRM Poll, October 15, 2009 | ©SHRM 2009 Has your organization modified or is it planning to modify its leave (i.e., paid time off, sick, vacation, etc.) policy for this flu season? 15 ModifiedPlanning to Modify Have NOT modified and have NO plans to do Requiring a medical statement that an employee who has been sick is able to return to work20%19%61% Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications7%20%73% Implementing sick leave/PTO donation program5%4%91% Encouraging employees to donate unused PTO and sick leave to already existing PTO/sick leave bank4% 92% Adding extra days to paid-time-off (PTO) or paid sick leave banks for employees to use this upcoming flu season3%9%88% Temporarily liberalizing short-term disability for this upcoming flu season 2%7%91% Temporarily eliminating perfect attendance awards2%6%92% Note: “Not applicable” responses were excluded from this analysis.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organizational Industry Industry Manufacturing—other18% Services—professional, scientific, technical, legal, engineering11% Health care, social assistance (e.g., nursing homes, EAP providers)10% Government/public administration—federal, state/local, tribal7% Financial services (e.g., banking)7% Educational services/education6% Transportation, warehousing (e.g., distribution)6% Retail/wholesale trade5% Construction, mining, oil and gas5% Insurance4% High-tech3% Consulting3% Other services (e.g., nonprofit, church/religious organizations)2% 16 Note: (n=403) Percentages may not total 100% due to rounding.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organizational Industry (Continued) Industry Manufacturing—auto/auto-related3% Telecommunications2% Services—accommodation, food and drinking places2% Utilities2% Publishing, broadcasting, other media1% Real estate, rental, leasing1% Arts, entertainment, recreation1% Association—professional/trade1% Other3% 17 Note: (n=403) Percentages may not total 100% due to rounding.

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organizational Sector 18 Note: (n=403)

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organization Staff Size 19 Note: (n=399)

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organization Region 20 Note: (n=388)

SHRM Poll, October 15, 2009 | ©SHRM 2009 Demographics: Organization Operations Location 21 Note: (n=399)

SHRM Poll, October 15, 2009 | ©SHRM 2009 SHRM Poll: The H1N1 Virus—How Prepared Is Your Workplace? Response rate = 17% Sample comprised of 413 randomly selected HR professionals from SHRM’s membership Margin of error is +/- 4 Survey fielded September 15–September 28, Methodology