Working Successfully With Property Managers: An Interactive Engagement Bryan Tarlton, Construction Manager City of Charlotte Engineering Department Friday January 29, 2016

Agenda: Type of work Engineering Services does How to qualify for City Work Bid Process Plans and Specifications Roadway Construction Asphalt Mix Designs Asphalt Laydown and Testing Key Points of a Good Job Finished Product City / Contractor Relationship Questions??

Type of Work Engineering Services Does: Roadway Milling and Resurfacing (yearly projects-maintenance) Concrete Curb / Gutter Sidewalk Pavement Marking Surface Treatments: Chip Seal Storm Drainage Utility (water and sewer) Pedestrian Paths (parks, nature trails, etc.) Parking Lots (building services etc.)

How to Qualify for City Work: NCDOT Approved Bidders List https://partner.ncdot.gov/vendordirectory/search.html?s=pbs&a=new City of Charlotte Approved Vendor No outstanding project issues from previous work Responsive and Responsible Contractors CBI Compliance (disadvantaged businesses) Bid Bonds Performance and Payment bonds City website: http://charmeck.org/city/charlotte/SharedServices/Procurement/pages/doingbusiness.aspx

Bid Process Almost all construction contracts are low bid Bid Advertisement on the City website Pre-Bid meeting on some projects Bid deadline strictly enforced (clock on the wall) Bids checked then lowest responsible bidder is advised of potential award by email All bids over $100,000 go to City Council for approval Bids then go to City Clerk for execution Contracts collects all bonds and various documentation Produce a contract for signature by City and Contractor Pre-Construction meeting with construction staff Notice to Proceed issued

Plans and Specifications Project Plans Project Contract NCDOT Specifications and Standard Drawings City Specifications and Land Development Standards City Special Provisions (asphalt less than 30% RAP) Project Special Provisions Inspector Testing Firms Project Audits Project Finals and warranty period

Roadway Construction Survey and Layout Clearing / Grubbing Grading (keeping roadways clean) Storm Drainage Utility Curb Asphalt or Concrete Sidewalk Pavement Marking

Asphalt Mix Designs NCDOT Approved Super-pave Mixes (surface, intermediate, and base) RAP Mixes (less then 30%) QC testing Plant verification Mix verification QA testing Straight edge testing

Asphalt Laydown and Testing Clean Surface with sweeper Tack Coat application Surface temperature Ambient temperature Yearly timeframe Correct equipment (paver and rollers) Density testing

Key Points of a Good Job Site cleanliness (sweepers, vacuum trucks) Smooth and even surface Clean and sharp pavement markings Landscaping and grass

Finished Product Warranty Period Meets plans and specifications Aesthetically pleasing Ride-ability Pavement marking clear and sharp (paint and thermoplastic) Roadway cleaned and swept of debris Warranty Period 6 month inspection 11 month inspection

City / Contractor Relationship Rules of the Game Partnership Trust Validation Resolve Differences through negotiation Beyond negotiation ??

Thank You Questions?? Bryan Tarlton