Oklahoma State Regents for Higher Education Improving Our Future by Degrees in Oklahoma’s Second Century Dr. Linda Mason COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL ASSISTANCE

Preparation Preparation for Writing Gather DataGather Data Program DesignProgram Design TimelineTimeline Partners’ descriptionsPartners’ descriptions VitaeVitae Letters of CommitmentLetters of Commitment Budget ItemsBudget Items ApprovalsApprovals

Preparation Gather Data 1.Preliminary research –Small sample –Other research- yours, survey of literature 2.Model program(s) 3.OSRHE Higher Education data (since 70’s) 4.Support for research aim(s) –Statistics –Expert opinion –Anecdote or testimonial 5.Prior related or impactful research that you or someone else has done 6.Prior funding you or the university has received – from this agency, from other agencies on this topic 7.Internal funding that has or will support your project

Preparation Gather Data 8.Who on your campus has received this funding? 9.Who in the state has received this funding?

Preparation Gather Data 9.Institution description –Location –When founded –Number of students –Student demographics –Number of faculty –Faculty credentials –Laboratory facilities –Other facilities –Unique characteristics (all green, high Native American population, majors that are not found elsewhere, etc.)

Preparation Gather Data 10.Management team descriptions –Titles, names, credentials, narrative of experience 11.Type of partner: corporate, research, higher education, local education, faith based, etc. 12.Descriptions of other important facilities or resources 13.Vitae of primary team members– 1-2 pages

Preparation Program Design Outline Goal or Aim – objectives – activities - benchmarks Timeline Who does what when? (charts)

Preparation Goal: Primary goal of the Meal Consortium is to allow homebound elders to live independently. Objective: Reduce number of individuals leaving the Meal Consortium by 5%. ActivityDateResponsibilityBenchmark 1. Increase social service referrals and follow-up visits October 06 Project Coordinator75% homebound elders 2. Increase direct care services August 07Project CoordinatorHire an additional counselor. Double the number of initial visits.

Preparation Timeline Incorporate into chart List: 1 st year, 2 nd year, 3 rd year or June, July, August…. Line with time marks ____.____.____.____.____ Bar graph

Preparation Partners’ Description Organizational description –Demographics –Location –Partnering individuals’ experience and credential Partner’s role Partnership/collaboration documentation –Collaboration documentation, i.e. publications, past projects, unrelated projects Benefits of partner’s participation Partnering activity examples Partner planning documentation, i.e. surveys, meetings, etc. –Partner written agreements – articulated and maybe attached –Subcontracts Partner vitae – 1-2 pages

Preparation Vitae All major personnel Follow funding agency guidelines If no guidelines, keep to 1 page Narrate important experience, i.e. preliminary unpublished research, student advisement, experience with ethnic minority groups….

Preparation Letters of Commitment Do not issue duplicates List partnering support as well as specific commitment – numerical if possible ($ and FTE) Letters from PI’s, separate college or university faculty, dean, VP, CEO, Superintendent, decision maker Letter from Chancellor, OneNet Director

Preparation Letters of Commitment Sustaining the project – complete, partial based on success, FTE line, incorporation into curriculum……etc.

Preparation Budget Items Find real prices Travel – use real conference titles and cities Obtain bids but include only 1 cost Describe discounts negotiated Calculate equivalent of inkind contributions, i.e. personnel salary, benefit rate, rent, OneNet rates

Preparation Approvals (in writing) Facilities Summer facilities and services Personnel Incorporation into curriculum Matching funds Student fee waivers and tuition waivers Scholarships Released time to administer the grant project

Broaden Participation Broaden Participation Students Undergraduate student researchers Incorporate project into class material – what class(es)? Student assistants – undergraduate & graduate Develop a minority pool for recruitment Include HS students and teachers Include community groups Include potential work place businesses

Broaden Participation Broaden Participation Dissemination by technology Web page Electronic publication Electronic conference to select audience (all math teachers…) - listserve Videoconference planning to save travel Pod cast or webinar or computer video stream Online information components for participants Photo or art collections online Group messaging – bulletin boards

Broaden Participation Broaden Participation Traditional dissemination Journal article – which journal(s) National conference presentation – name conference and location Regional or state conference presentation – name conference and location and your leadership Campus seminar series Other public speaking plans

Preparation Unusual things: Photos in proposalPhotos in proposal Off campus locationsOff campus locations International travelInternational travel Food, entertainment, giftsFood, entertainment, gifts Unique purchasesUnique purchases

Preparation Questions?

Preparation When in doubt contact your mentor! When in limbo contact Dr. Linda Mason, ,

Contact: Linda Mason, Ed.D COORDINATOR FOR GRANT WRITING AND EXTERNAL FUNDING TECHNICAL ASSISTANCE August 2007