Further Education and Training Colleges Registrations and Enrolments 2013 Portfolio Committee on Higher Education and Training 13 February 2012

Enrolment Monitoring and Verification Cycle Enrolment Process Enrolment Monitoring Challenges Experienced Enrolment Verification

Enrolment Process 2013 Students apply to colleges between September 2012 – 15 February 2013 Colleges commence enrolment in January 2013 – February 2013 based on enrolment targets Bursary application is integrated into application cycle. Advance of 30% for immediate support to financially needy students Students undergo placement for success testing Competency and Placement test (CAP), PACE Career Centre, etc.

New students receive counseling for career choices Academic support to be integrated into enrolment process Students register with registration fee which is part of course fee but no exclusion for financially needy students Applications in excess are reported to DHET for possible support in terms of Bid to NSF and redirection Enrolment Process 2013

Students undergo induction Classes commence on date set by DHET: - 9 January 2013 for Engineering Programmes -14 January 2013 for all other Programmes Enrolment Process 2013

Enrolment Monitoring 2013 Trained provincial teams visit all campuses to identify issues and correct Campuses visited with standardized questionnaire National visits to every college by national teams in week 3 onwards (2 campuses per college) to support provincial visits and provide support Student survey conducted in week 3 for analysis of enrolment issues/experiences

Enrolment Monitoring 2013 Preliminary findings: -Pre-enrolment, i.e. September 2012 onwards, is improving but is mostly per campus -Examination resulting has significantly improved -Testing for placement widely utilised across colleges -Large number of walk-ins swamped enrolment systems -Colleges with good IT systems enrolled faster than those without

-Campuses were keeping records of students not assisted and were re-directing where possible to other campuses -Advertising and marketing was found to be active in most campuses -Lecturers were still being used for enrolment instead of trained support staff -Few campuses started on set dates, i.e. DHET calendar, due to continuing registration -Signage and process flow are still a major challenge at most campuses and delays process Enrolment Monitoring 2013

- Payment systems in some campuses, especially rural had outdated payment requirements while others had on-site payment options -Bursary systems varied from campus to campus, in some cases leading to variations in financial support mechanisms -Some campuses providing academic support to students based on the outcomes of their placement tests Enrolment Monitoring 2013

Provincial teams to visit all colleges National team to sample and check the verification findings of provincial teams from February 2013 Statistical analysis to determine standard deviations to be conducted in order to identify colleges/campuses requiring closer monitoring through out the year: 27 February March 2013 Enrolment Monitoring 2013

11 Actual Headcount Enrolment: 2013 TOTAL HEADCOUNT Enrolled as at 30 January 2013 Per Province Engineering Final NC(V) Business and General Studies Final NC(V) N1 - N3 Engineering Final Trimester 1 N4 - N6 Engineering Final Trimester 1 N4 - N6 Business Studies Final Semester 1 TOTAL Headcount students in Other programmes TOTAL Headcount Actual students Enrolled TOTAL Headcount Actual students Enrolled (NCV+ Report 191+Other) Eastern Cape 3,91510,3972,9971,2116, ,36826,030 Free State 1,5003,7833,7151,1188, ,60718,692 Gauteng 9,49116,85214,2438,53918,3621,82267,48769,309 KwaZulu-Natal 5,99216,9857,9834,18916,5192,20651,66853,874 Limpopo 8,32311,037 3,8054,9118, ,34136,913 Mpumalanga 4,0775,3665,1181,9023, ,54219,954 Northern Cape 3,0665,9854, ,4601,22718,87320,100 North West 1,1051, , ,0116,141 Western Cape 4,3569,5894,4361,4329,2824,59729,09533,692 National 41,82581,37447,63424,35377,80611,713272,992284,705

12 Indicative Budget Allocation and Student FTE Enrolment: 2013/14 Indicative Budget Allocation: Student FTE Enrolment Target Per Province2013/14NCV REPORT 191 Total Report 191 Total L2-4N1-N3N4-N6N1-N6 NCV + Report 191 Eastern Cape 774,400,000 17,6552,4917,71210,20338,061 Free State 342,337,000 4,8953,49613,57217,06739,029 Gauteng 1,273,873,000 26,1949,84323,13332,97692,147 KwaZulu-Natal 969,192,000 28,7696,79426,06532,85994,487 Limpopo 614,459,000 19,5382,13010,87913,00945,555 Mpumalanga 387,585,000 8,5693,7633,5157,27823,124 Northern Cape 87,528,000 2, ,6103,1348,701 North West 295,004,000 8,4321,8062,5494,35517,143 Western Cape 711,491,000 15,5352,9679,39012,35740,250 National 5,455,869, ,02033,81399,425133,238398,496

13 Indicative Bursary Allocation: 2013 Indicative Bursary Allocation: Per ProvinceTotal IndicativeNCV REPORT L2-4N1-N6 Eastern Cape 207,464,000150,819,09056,644,311 Free State 142,198,00045,798,59396,399,301 Gauteng 429,428,000245,100,403184,327,789 KwaZulu-Natal 453,393,000268,937,197184,456,111 Limpopo 255,648,000183,004,29872,644,837 Mpumalanga 120,144,00080,181,62439,961,204 Northern Cape 40,168,00022,764,28817,404,308 North West 103,067,00078,901,04924,165,782 Western Cape 217,040,000145,363,94871,675,869 National 1,968,550,0001,220,870,490747,679,510

Some Budget Comparisons Compared to indicative budget last Year (2012): R5.4 billion total programme funding up by 5.3% R1.98 billion bursary allocation up by 7.5% Gauteng: 23% of total allocation (highest) Northern Cape: 2% of total allocation (lowest)

Key Challenges Limited capacity for DHET to verify enrolments, i.e. Human Resources and systems Inappropriate student placement Inadequate academic support programmes Non-adherence to the college academic calendar Colleges still experiencing late enrolments due to amongst other things universities closing dates in late January 2013 Some colleges experiencing significant increases in enrolment above the planned/funded enrolment

2013 Plans Standardised enrolment process for all colleges is under development Closer monitoring and support of the Student Support Services Framework Analysis of the 2013 student survey and implementation of the recommendations Implementation, monitoring and support of the IT support for colleges to have improved registration systems

Thank You