MyFloridaMarketPlace Roundtable April 15, 2003 MyFloridaMarketPlace

2 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out Implementation Planning Open Floor / New Issues Next Meeting Location/Time

3 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out Implementation Planning Open Floor / New Issues Next Meeting Location/Time

4 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out Implementation Planning Open Floor / New Issues Next Meeting Location/Time

5 MyFloridaMarketPlace Roundtable Small Group Discussions Break into 3 discussion groups  Group 1: Fred Springer / Kristin Ruehle  Group 2: Ken Granger / Steve Reavis  Group 3: David Bennett / Kim Koegel Allow 30 minutes for discussion

6 MyFloridaMarketPlace Roundtable Small Group Discussions Are we conveying the topics that are important to you? Please provide examples of topics that you would like covered in the upcoming sessions. What types of suggestions do you have on the structure of the meetings going forward? (e.g., frequency, length, presenters) Are the Roundtable Sessions providing you with sufficient information to brief your agency management on the MyFloridaMarketPlace initiative? Roundtable Structure (Spend approximately 10 minutes discussing)

7 MyFloridaMarketPlace Roundtable Small Group Discussions Discuss the approaches you are finding most effective for communicating Roundtable information to your agency management. Share ideas about how information is being disseminated to cross-functional team members. Discuss the different communication approaches agencies are using to communicate to agency users of MyFloridaMarketPlace. Sharing of Agency Communication Practices (Spend approximately 10 minutes discussing)

8 MyFloridaMarketPlace Roundtable Small Group Discussions Have your agencies received any feedback from vendors regarding MyFloridaMarketPlace? Have you had the opportunity to share that information with DMS? Identify effective approaches that agencies can use in conducting Vendor Outreach. (e.g., established SPURS Buyer Messages, call campaigns) Sharing of Agency Outreach Approaches (Spend approximately 10 minutes discussing)

9 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out / Debrief Implementation Planning Open Floor / New Issues Next Meeting Location/Time

10 MyFloridaMarketPlace Roundtable Implementation Planning What are the key implementation tasks that need to be completed? When will the implementation process begin for my agency? What does this mean to my agency? What can I start doing now? Four common questions regarding the Implementation Process:

11 MyFloridaMarketPlace Roundtable Key Implementation Tasks Agency Implementation Kick-Off Information Gathering and Knowledge Building Agency Grounding and Analysis Workflow Development System Data Collection Purchasing Data Collection Training Preparation Training Delivery System Signoff and Acceptance Testing System Deployment

12 MyFloridaMarketPlace Roundtable When will the Implementation Process Begin? 2-5 months prior to go-live Dependent on Agency Size and Complexity See “Proposed Agency Deployment Schedule” for additional information

13 MyFloridaMarketPlace Roundtable What does this mean to my agency? Working with your Project Team Liaison to complete the “10 Categories of Tasks” Data Collection Identifying the appropriate resources to make key decisions (e.g., workflow approvals, training planning, contracts to be loaded) Communication to users of the system and agency management

14 MyFloridaMarketPlace Roundtable What can I start doing now? Establishing points of contact within your agency to help gather and/or disseminate information Gather agency contract information Determine users of the system Begin making decisions on workflow principles to be implemented (per 2/19 Roundtable Session Presentation) Investigate special commodity code-based approvals

15 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out / Debrief Implementation Planning Open Floor / New Issues Next Meeting Location/Time

16 MyFloridaMarketPlace Roundtable Session Agenda Welcome / Overview of Today’s Session Resolution of Pending Issues and Rule Update Small Group Break Out / Debrief Implementation Planning Open Floor / New Issues Next Meeting Location/Time

17 Next Meeting: Time / Location April 22 nd 9:00 a.m. – 11:00 a.m. Carr Building, Room 170