BoQ Critical Element: Implementation Plan

35. A curriculum to teach the components of the discipline system to all staff is developed and used 36. Plans for training staff how to teach expectations/ rules/rewards are developed, scheduled, delivered 37. A plan for teaching students expectations/ rules/rewards is developed, scheduled, delivered 38. Booster sessions for students and staff are planned, scheduled and delivered

BoQ Critical Element: Implementation Plan 39. Schedule for rewards/incentives for the year is planned 40. Plans for orienting incoming staff and students are developed and implemented 41. Plans for involving families/community are developed and implemented  Plans for training families on the expectations and rules are developed, scheduled and delivered

BoQ Critical Element: Implementation Plan  Booster sessions for families are planned, scheduled and delivered  Plans for orienting incoming families are developed and implemented  Clear methods for ensuring two-way communication with families is developed and utilized

BoQ Scores by Element All Colorado PBIS Schools *as of 5/30/14

Using Your Action Plan Organizes/records your SW-PBIS implementation Yearly Over time Keeps a record of what has been completed Keeps a record of what needs to be addressed Critical Elements (BoQ) guides the process

PBIS Specific Action Plan

Action Plan Sample

Critical Elements (BoQ) review after training  PBIS Team  Faculty Commitment  Effective Procedures for Dealing with Discipline  Data Entry and Analysis Plan Established  Expectations & Rules Developed  Lesson Plans for Teaching Expectations/Rules  Reward/Recognition Program Established  Implementation Plan  Monitor, evaluate, and modify  Bonus: Family, School and Community Partnerships

Implementation of PBIS: Getting the Critical Elements in Place Discuss each element and put system and data notebooks together as you go  Who is going to be responsible for the systems and data notebooks?  Put revision date on the bottom of product so you know you have the most up-to-date version Electronic folders for archiving and revisions  Who is going to be responsible for filtering information?  Who is going to be responsible for cleaning up old documents?

PBIS System Notebook: Tabs  Student Staff Handbook  Team Contacts  Team Meeting Agenda & Minutes  Behavior Expectations & Matrix  Teaching Calendar and Lesson Plans  Acknowledgement System  Discipline Process & Flowchart  ODR Form  Family & Community Partnerships  Action Plan or UIP  Budget Info  Resources

PBIS Data Notebook: Tabs  Avg Referral Day Month  Problem Behavior  Location  Time  Student  Motivation  ISS  OSS  EXP  Ethnicity  Year End Report  Cost Benefit Analysis  SET Report  BoQ Report  BoQ Indiv Item Scores  SAS Analysis of SW Systems  SAS Indiv Item Scores  Safety Survey  TIC Impl by Feature  TIC Overall Impl  Other Data  PBIS Assessment Site Info

Share & Teach Staff, Students, Families “If you fail to plan, you plan to fail.” Harry Wong

Faculty/Staff Orientation & Training  Overview of SW PBIS & obtain buy-in  Basic Principles of Behavior  Function of Behavior  Referral process, definitions of behavior, referral forms, using data to make decisions  Expectations, Rules, Lesson Plans  Reward System, Effective Consequences Staff meetings, PD days, powerpoints, videos, grade/dept. meetings with PBIS team members

Training the Staff Considerations When should training occur? Who should attend? How long should it last? Who should conduct the training? What are expectations for staff involvement with training students?

Student Orientation & Training  Intro to School-wide Expectations  Collaborative, advisory periods, assemblies, “big build- up”, high school newscast  Intro to Rules  Teaching in context  Reward System  Begin reinforcing the expectations and rules following teaching

Partnering with Families How can families participate and reinforce PBIS learning at home? The “big picture” – purpose of school-wide plan Expectations – how they can be demonstrated in non- school settings Knows and understands acknowledgment systems & discipline process Plan for on-going updates of behavior data How they can get involved in the school-wide plan

How to Communicate with parents/families:  Written – letters, newsletters, post cards, marquee announcement, texting, ing  Face-to Face – back-to-school night, conferences, new student enrollment, breakfast  Other – hold message, video demonstrations, sporting events, ice cream social

Considerations for Family Communication  Always two-way so you know communication took place  Ask families the best way to communicate  Use family responses as data points  Who responds  Follow-up

Regular PBIS Meetings  Minimum monthly, 2x per month to start  Work through PBIS implementation activities  Typical content of meeting:  Address activities for critical elements  Pull data and determine areas needing intervention  Decide on ways to decrease problem areas  Decide next steps including communication plan

Other Considerations  Teaching new staff members  Teaching new students  Teaching new families  Communicating with guest teachers  Booster trainings  Preventing potential problems

Keeping it Fresh: Booster Trainings Plan for refresher training throughout the year  Person(s) responsible  Timeline  Beginning of school year  Holiday breaks  Instructional activities/means of instruction  Person-to-person  Written guide or powerpoint  Observations  videos  Documentation of activities/process  Training for modifications to the plan What does your data tell you?

PBIS Implementation Checklist: School Calendar Before School Year Begins Administration □ Establish Universal Team for PBIS with established roles and responsibilities for each member □ Confirm administration and PBIS team registration and participation in Universal PBIS training PBIS Team □ Establish team-wide commitment to PBIS implementation with the Team Implementation Checklist □ Conduct PBIS Surveys to self-assess school-wide implementation readiness (SAS) □ Provide PBIS training and updates to all staff □ Schedule PBIS activities for the year and develop action plan □ Examine past school-wide behavior data for strengths and challenges □ Ensure that a data collection system is in place and in use for gathering information about student behaviors Teachers □ Participate in staff training □ Define classroom expectations by creating a classroom behavior management plan □ Plan to communicate behavioral expectations in classroom behavior management plan to students □ Implement Cool Tools lessons to communicate and reinforce PBIS and classroom behavioral expectation EXAMPLE

Fall(Oct - Nov) Administration □ Support delivery of Acknowledgement Plan and include PBIS in any staff meetings PBIS Team □ Plan and schedule student assembly □ Review or revise Discipline Referral Form for office managed behavior □ Plan and deliver Family PBIS Kick Off Winter (Dec – Feb) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (winter booster) □ Complete BOQ assessment by spring break Spring (Mar - May) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (spring booster)

EXAMPLE June Administration □ Present PBIS Implementation Evaluation and Universal Data Summary to staff PBIS Team □ Revisit school-wide behavior data for trends, strengths, and challenges; reflect upon implementation and effectiveness of current PBIS expectations; refine PBIS components and action plan accordingly □ Communicate PBIS updates and accomplishments with community (e.g. LSC, parent meetings) Teacher Teams □ Reflect upon team-wide implementation and effectiveness of PBIS/classroom expectations; refine implementation Teachers □ Continue to consistently teach, reflect upon, and refine implementation of classroom and PBIS expectations

Preventing Potential Problems Establish a plan to address problems and concerns during implementation - communicate! Mechanism for communication dialogue at staff meetings note box s PBIS meetings Maintaining staff/student involvement Family partnering and on-going communication

Team Time  Complete Action Plan  Finalize activities in each section  Include FSCP activities  Decide when/where your next team meeting will occur  Determine immediate next steps  Pick 3 – 5 tasks/activities to focus on initially Outcomes

Has your PBIS team reviewed the original Action Plan and used it to set goals for implementation? Will your team be able to compile your PBIS System and Data Notebooks? How did/will your team train your staff on PBIS? How did/will your team partner with families? What has been/will be the biggest obstacle to implementing PBIS in your school? What ideas do you have to address these obstacles? Team Time Reflection Questions

The contents of this training were developed under a grant from the US Department of Education, #H323A However, these contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, Jennifer Coffey, PhD.