Please Sign in Hello Attendees, Please enter the following information in the chat box before the Full name address Account name you are representing Store name you are representing (for Store Managers) We appreciate your cooperation and will begin the trainings shortly.

C-STORE OFFICE ACCOUNTING/QUICKBOO KSTRAINING

Introduction Welcome to C-Store Office Who am I? My name is Sue Bitter and I’m the Accounting Integration Specialist How to reach me: ext

Agenda Charts of Accounts Accounts Receivable Accounts Payable Real Time Data Integration with data sources – cash register and suppliers “Trusted Sources” Reconciliation Advanced Reports Communication with Third Party Accounts

Integration with Quick Books From company sites through broadband connection all Sales, Purchase, Cash reconciliation and payroll data goes to Petrosoft Server Purchase data by EDI – Electronic Data interchange From your store suppliers And your gasoline suppliers Accounting company can access financial data through Internet and RDC (remote desktop connection) Company Auditor verifies sales, purchases, cash reconciliation and other information related to locations activities. Then approves and initiates information exchange between CSO and QB for chosen period. You can work directly with your bank from QB – print checks, download activities and pay bills online Company server running Microsoft Server 2003 A/P & A/R person CFO ADP payroll company can receive information from CSO, issue payroll checks, calculate taxes and send it to QuickBooks

Setup connection with original accounting file Import Chart of Accounts to QB Setup open balances Setup Transaction assignment Run CSO for 2-3 days Backup original QB file SynchronizeReviewSynchronize

What to Use? C-Store Office – Facility Level Sales Purchases Inventory Cash and Bank accounts reconciliation Accounts Payable/ Accounts Receivable QuickBooks – Corporate Level Financial Statements Budgeting and Planning Taxation Outside Accounting

QB Synchronization Process Data collection Information gets in CSO through integrated systems and manual entry Data Audit The company auditor reconciles the accounts and closes the audit period to prevent future editing Data Review Company controller reviews the data for the period by checking account balances and P&L in CStoreOffice Period accepted by company controller are released to a special secure folder at CSO server, ready for the next synchronization session with QuickBooks Synchroniza tion with QB Company employee initiates synchronization session with QB Company controller reviews financial statements in QB

What have you learned? Review questions

Review Questions There are three ways to enter your Chart of Accounts into the C-Store Office. A)True B)False The correct answer is: True 1.CSO can provide a standard Chart of Accounts 2.Enter the Chart of Account Manually 3.Pull in the Chart of Accounts from an existing QB Account

Review Questions What is the Account Series used for? A)To put Accounts in Numerical Order B)To simplify Account Creation and Transaction Assignment Set Up for users with multiple stores or companies C)To enable Intercompany Transfers D)All of the Above The correct answer is: B “To simplify Account Creation and Transaction Assignment set up for users with multiple stores or companies”

Review Questions When setting up your Transaction Assignments all of the Data Types that you use to Reconcile your Cash need to be listed as a Data Type in the Transaction Assignments? A)True B)False The correct answer is: True

Review Questions At a minimum what two Reports should you check before Exporting your Data out of C-Store Office? A)Accounting Profit and Loss Statement and General Journal Report B)QB Synchronization Manager and Accounting Profit and Loss Statement C)General Journal Report and Accounts Payable Open Bills D)Balance Sheet and Monthly Performance The correct answer is: A “Accounting Profit and Loss Statement and General Journal Report”

Review Questions What are the correct steps that should be taken when you need to make a change to an audit period that has already been closed? A)Roll back the period, make the changes and synchronize with QB’s again B)Delete the period, make the changes, create the audit period again and synchronize with QB‘s again C)Reopen the audit period, make the changes, close the same period again and synchronize with QB’s again D)Make the changes, create a new audit period, close the new audit period and synchronize with QB’s again The correct answer is: C “Reopen the audit period, make the changes, close the same period again, and synchronize with QB’s again.”

Training Center For additional testing on what you have learned, please refer to our new “Testing Center”. You can access this new feature by clicking on the help icon, and then choosing the testing center icon.

Questions and answers How can I help you?

Feedback How did I do?

THANK YOU FOR YOUR TIME! Get in Touch Petrosoft LLC 2025 Greentree Road Pittsburgh, PA