Contract Negotiations Lori Bower Vice President National Conferences.

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Presentation transcript:

Contract Negotiations Lori Bower Vice President National Conferences

Event Specifications Know your needs to obtain what is needed: Dates Locations Vendors Space & Furnishings Catering Technical Sessions Guestrooms Golf Course

Preparing Your Event Specification Daily Events Scheduled - Days, Dates & Times Function/Room Sets Estimating Attendance

Preparing Your Event Specification Estimating Catering Technical Requirements – Audio/Visual, Telephone & Data Guestroom NIGHTS

Visitors Bureau, Site Visits & Proposals Enlist the Expertise of Your Local Convention & Visitors Bureau Contact Multiple Venues Physically Inspect a Minimum of Three Sites What to Look For During Your Site Inspection Proposals Before Contracts

Let the Negotiations Begin They Need You More Than You Need Them! Make the Hotel’s Contract Your Own Multi-Year Discounts Know Venue Exclusives to Avoid Expenses Not Budgeted

Let the Negotiations Begin Rates & Attrition Cut-Off Dates Deposits & Billing Onsite & Post Event Reporting

Putting Contract Clauses in Layman Terms ADA Construction, Remodeling & Deterioration of Venue Change in Ownership or Management Indemnification & Hold Harmless

Putting Contract Clauses in Layman Terms Arbitration Union Contracts Force Majeure (with/without Contract Contingency Clause) Co-Dependency with Other Facilities Group Cancellation

Executing the Contract We Are Here if You Need Us! SCTE National Conferences Review Agreement Due Date Acknowledgement Authorized Signature(s)

Executing the Contract The hosting venue can make or break your event; do not settle for less than what is required!

Questions