Contractual & administrative matters: state of the art 16th Technical Committee meeting Ljubljana IWT - Belgium15-16 Sept. 2009

2 Contents  Amendment  Reporting & Financial issues  Planned activities & Next meetings

3 Amendment Submission:31 October 2008 Content: 1.Transfer of rights & obligations: Conselleria de Empressa, Universidad y Cienca (CEUC) to Conselleria de Industria, Commercia e Innovacion (CICI) EUROBULEGOA to INNOBASQUE 2.Removal of 1 or more of the legal entities from the consortium Withdrawal of SenterNovem

4 Amendment Content: 3.Extension of the Project with 18 months New end date: 31 May Modification of the reporting periods: P1: June 2005 – 30 Nov 2006 (18m) Done P2: Dec 2006 – 30 Nov 2007 (12m) Done P3: Dec 2007 – 31 May 2010 (30m)  interim activity reporting (every 6m) remains 5. Modification of frequency financial audits 1st audit covers P1 2nd audit cover P2 & P3

5 Amendment Modifications in DoW: 3.New budget reallocation bilateral discussions in September/October approval by Steering Committee in October (written procedure) 4.Additional activities during the extra time Letter to the EC, 28 July 2009 " " (Technopolis) (VDI-TZ) (IWT, FFG, Vinnova, KPI, VDI-TZ) (NKTH/KPI)

6 Amendment State of the art: Approved and formally acknowledged in a letter dated 7/08/2009 Chronology: Demand for extra info in Nov (DONE) Demand for extra info end Dec (DONE) Integration of demand for (lower amount of) subcontracting from VINNOVA (DONE) 23/07/2009: minor CPF issues (SOLVED) What needs to be provided: Adapted financial tables (OK) Adapted list of participants (OK) Legal documents for INNOBASQUE and,(OK) Signed CPFs from EAS, MHEST, ITT, NURC UEFISCSU) (OK) Description of subcontracting activities for VINNOVA, after negotiations with PO (OK)

Amendment - DoW New project budget P3 (and total budget) 7

Amendment - DoW Cost foreseen for associated partners 8

9 Reporting: Internal financial report Period (P3, S6 onwards): December 07 – May 09 (- May 2010) Next financial report:by 15 January 2010 (S6-S9) Input:All, by 15 December 2009 Action:IWT will circulate a template Early call:Final reporting by 15 July 2010 (P3, S6-S10)Input from partners by 15 June 2010

10 Reporting: Interim financial report (new situation)

11 Reporting: Global financial report (new situation P1-P3) Budget consumption (per partner)

12 Financial issues Pre-financing by EC:Not anymore Last prefinancing to partners:October 08 Next round of pre-financing:October 09 Same Principle: Partners that have spent 60 % of the pre-financing already received, will receive the next pre-financing (= always 80 % of the 6M following the period for which pre-financing was received) But: the basis for calculations is the new budget distribution (see above). Pre-financing P3, S8…. (1/12/2008 – 31/05/2009) in preparation

13 Reporting: 9th activity report Deadline submission:15 January 2010 Period covered: S9 = 1/06/2009 – 30/11/2009 Input:WP leaders, by 15 December 2009 ! Action:IWT will circulate template (end of November) (next: 3rd periodic reporting for S6-S10 = 1/12/2009 – end)

14 Financial issues Additional point of attention: Payments / invoicing for the Joint Study on the internationalisation of CRCs (TP) In principle: invoices will be sent after the full report is agreed = January 2010 (30 days til due payment) Special cases, special wishes ?

15 COMPERA: Next meetings Dates fixed so far: TC: November 2009, EUFISCSU, Bucharest Workshop 3 on monitoring and evaluation SC: 21 January 2010, VINNOVA, Stockholm Back to back with "Global Links – Global Opportunities and Challenges", January 20 th (VINNOVA) Final Compera Meeting: 5 May 2010, FFG, Vienna Bach to Back with the "International COMET Conference on CRCs", 6-7 May 2010 (FFG) (+ preparatory meeting: Brussels, IWT, 11/03/2010) Other dates, if necessary, to be decided during this meeting