WP0 Management Gillian Armitt

Outline Objectives for Year 2 Progress Issues resolved/outstanding Forward planning Electronic submission of Form C

Objectives Year 2 Progress management Deliverables D0.1, D0.2 (Annual Reports) Ethical approvals Consortium and other meetings Review of Communication Action Plan Dissemination & cooperation with other groups (agenda items 10 & 11)

Progress Management Project status at the beginning of Year 2 –WPs 0, 2, 3, 4 on target –WPs 1, 5 & 6 delayed – staffing issues Staffing issues resolved: –WP1 back on schedule March 2009 –Revised deadlines agreed - WPs 5 & 6 Year 2: –Project “has achieved most of its objectives and technical goals for the period with relatively minor deviations”

Progress Management Annual Report Year 1 accepted (D0.1) –Financial disbursement to partners Deliverables submitted via website: –D1.2, D2.1, D3.1, D4.2, D5.1, D6.1 –Some revised after Coordinator’s review –NB D6.2 rescheduled to Month 27 Milestones – WP reports KPIs – dissemination (agenda item 11)

Progress Management Quarterly progress reports –Progress, issues and proposed solutions –Collation of dissemination activities Half-yearly financial report

Person - Months Total dueDue to Month 18 Actual to Month 18 WP WP WP WP WP WP WP

Progress – WP0 Deliverables Annual Report 2009 (D0.1) –Accepted by EC –Monies distributed to partners Annual Report 2010 (D0.2) –Received: WP reports (draft) Partner reports –Financial & person-months due 20 January

Progress - Ethical Approvals Ethical Monitoring Group: Person independent of Consortium One per partner Patient representative from CLUJ Lowering of age limit from 12 to 9 Patients undergoing CBCT anyway Random sampling - five consent forms Ethics approvals awaited – UNIMAN & VU

Consortium and Other Meetings Consortium meetings –Athens, January 2009 (22 attendees) –Amsterdam, June 2009 (19 attendees) Other meetings –Leuven, February 2009 (WP4) –Manchester, March 2009 (WP1, WP5) –Malmö, June 2009 (WP5) –Leuven, July 2009 (WP3) –Manchester, November 2009 (WP5) PLUS 13 on-line meetings (at least)

Communication Action Plan Reviewed by Project Coordinator, June 2009 –no changes required Further review now required: –As part of WP6: ‘coordinated programme of awareness, training, promotion and support’ –Structured plan: bring people & organisations to website

Issues Resolved Project now on target with minor deviations –Staffing appointments made Others: –WP2 standardised dose index - complexity (D2.1) –WP3 source of developer expertise –Technical issues – WP reports

Issues Outstanding Delays in patient recruitment (WP reports) Concerns over ‘public’ deliverables (Roberto)

Issues Outstanding Proposed change to DoW – WP2 –Opportunity for major impact –Resource-neutral –No impact on other WPs/tasks Further discussion at end of WP2

Forward Planning Emphasis on dissemination – Guidelines & website –Revision of Communication Action Plan (Q1) Continue with annual cycle of activities: –Quarterly progress monitoring (Q1 due 30 April) –Half-yearly financial monitoring –NO annual report at end of 2010 – end of project only

Annual Report 2010 (D0.2) Partner reports –Dissemination, collaborations etc. Final: 18 December WP reports – scientific Draft: 24 December Final: 15 January 2010 Financial – – Form C – Statement of Use of Resources – Person months Final: 20 January 2010 Electronic Form C: 31 January 2010

Future Consortium Meetings Friday 2 July 2010 – Cluj-Napoca, Romania –Associated WP meetings? January 2011 – Vilnius, Lithuania –Date? Summer 2011 – Manchester –Associated dissemination event?

Electronic Submission of Form C ECAS system All partners submit own Form C (normally finance people) Less error-prone: –automatic calculations from raw data –avoids UNIMAN making copying errors! Signed & stamped paper Form Cs to be submitted as well

Electronic Submission of Form C Draft electronic Form Cs can be amended by partner until cut-off date UNIMAN can ‘reject’ partners’ electronic Form Cs UNIMAN submits all electronic Form Cs to EC together NB New system for UNIMAN as well!

Electronic Submission of Form C Access rights for partners: –DECIDE who needs access (normally Finance people) –NOTIFY Gillian of who needs access –Gillian will contact them to explain the procedure: They have to APPLY ON-LINE for access UNIMAN grants access ftp://ftp.cordis.europa.eu/pub/fp7/docs/presentation-force_en.pdf