Teacher/Mentor Institute Awards & Judging Linda Scott Lori Lazuk July 30-31, 2015

BEST Philosophy Page 2 The students will get the most from the process if they do the work The students will get the most from the process if they do the work Mentors and Teachers should help the students realize the students’ ideas Mentors and Teachers should help the students realize the students’ ideas The six-week development process is more important than the game-day competition The six-week development process is more important than the game-day competition BEST does not stand for “Beat Every Single Team” BEST does not stand for “Beat Every Single Team” BEAT EVERY SINGLE TEAM

BEST Award – Team Participation is Optional Project Engineering Notebook 30 pts Project Engineering Notebook 30 pts Marketing Presentation 25 pts Marketing Presentation 25 pts Team Exhibit and Interview 20 pts Team Exhibit and Interview 20 pts Spirit and Sportsmanship 10 pts Spirit and Sportsmanship 10 pts Robot Performance 15 pts Robot Performance 15 pts 2015 Awards Overview Page 3 National Mandatory Awards Robot Competition “Game” requires Project Engineering Notebook Robot Competition “Game” requires Project Engineering Notebook Founders Award For Creative Design Founders Award For Creative Design Most Robust Machine Most Robust Machine Software / Simulation (NEW) Software / Simulation (NEW) Selected Optional Awards Selected Optional Awards Sportsmanship (RM/FR) Sportsmanship (RM/FR) Best Rookie Team (RM/FR) Best Rookie Team (RM/FR) Craftsmanship (RM) Craftsmanship (RM) Project Engineering Notebook (RM) Project Engineering Notebook (RM) Outreach (FR) Outreach (FR) Most Creative Exhibit (FR) Most Creative Exhibit (FR) Marketing Presentation (FR) Marketing Presentation (FR) For your team to compete in the 2015 BEST Award, you must notify us by 25 September

Mandatory Awards (1 of 2)  Robotics Competition (Game) - Awarded to the teams whose machines finish 1 st, 2 nd, 3 rd & 4 th  Robotics Competition (Game) includes:  seeding round matches determine 7 of 8 semi- finalists  1 wild card match – Among the remaining teams with the 4 highest Project Engineering Notebook Scores! This determines the 8 th semi-finalist  Semi-final matches determine 4 finalists  Final matches determine award ranking  Every team must submit a Project Engineering Notebook to compete Page 4

Mandatory Awards (2 of 2)  Founders Award For Creative Design  Awarded to the team that best uses the engineering process for offensive and defensive capabilities in design  Most Robust Machine  Awarded to the team whose robot demonstrates excellent reliability during the competition  Software / Simulation  A NEW AWARD. More information to be provided at Kickoff Event on 12 September Page 5

BEST Awards  BEST Awards  An optional team competition described later in this briefing  Awarded to the teams who finish 1 st, 2 nd & 3 rd in the BEST award  Considered the most prestigious awards in the competition. Page 6

RM BEST Optional Awards  Sportsmanship Award  Awarded to the team displaying the best attributes of sportsmanship and enthusiasm during the competition; selected by the student teams  Best Rookie Team Award  Recognition to a new school for best robot performance and project engineering notebook ranking  Craftsmanship Award  Awarded to the team whose robot exhibits the best workmanship, appearance, fit and finish  Project Engineering Notebook Award  Awarded to the team highest notebook score that is a non-BEST Award team winner Page 7

FR BEST Optional Awards * same as RM BEST  Sportsmanship Award*  Best Rookie Team*  Outreach Award  Awarded to the team that exemplifies the BEST outreach into the community through demonstrations and presentations to businesses, schools and other community groups.  Most Creative Exhibit Award  Awarded to the team that creatively integrates the BEST theme into their exhibit using innovative and interactive methods.  Marketing Presentation Award  Awarded to the team that most enthusiastically engages, informs and markets their "BEST Product" to the target audience using technology and research in a professional manner. Page 8

Hints to Improve Scores  Read the Rules & Policies - New 2015 Format  Single Rules Document with Game Rules, Awards & Judging Policy, Kits, etc.  Hub-specific BEST Award Information in a 2 nd document  Find last year’s Awards & Judging Policies: BEST Robotics File Manager Awards and Judging BEST Robotics File Manager Awards and JudgingBEST Robotics File Manager Awards and Judging  Use the score sheets to improve your performance & scores  Schedule time into your plan to practice your robot and review scoresheets Page 9

Every team MUST submit a Project Engineering Notebook NO EXCEPTIONS Page 10 The Project Engineering Notebook (PEN) Its Importance & Judging This is a Notebook! (some assembly required )

Purpose of the Notebook  Documents the process the team uses to design, build and test the team’s robot.  An opportunity to tell the story of your robot  Documentation is a critical aspect of the Engineering Process. It provides…  A crucial record of the process  Critical info to be shared among different subteams  A checklist against requirements  Essential information for new teammates Page 11

A Notebook Required to Compete  Project Engineering Notebooks are due on Practice Day  If a notebook is not turned in on Practice Day, your team will NOT be able to compete on Game Day  Notebooks will be returned on Game Day Page 12

KEEP IN MIND that the PEN is  A ticket to the Wild Card Match  Just in case your robot had ‘one of those moments’  30% of the BEST Award score  50% of the Best Rookie Team score  Impacts the Founders Award results  A vital record of your team’s work  May also be useful in portfolios, applications, etc. Page 13

Page 14 Judging the Notebook  ALL notebooks are judged using the BRI score sheet & rubrics  Use the score sheet to assist you in writing / organizing your notebook  The Table of Contents should have a listing for each section on the score sheet section. This helps the Team and the Judges! Reference amplifying information in the appendix.  Scoring process - each judge scores the same section on every team’s notebook Page 14

Page 15 Notebook Examples  Think like a judge in preparing the PEN!  Review two sample notebook Table of Contents  2009 Wichita Homeschool  2012 STEM Academy  Use the 2014 Score Sheet to discuss / evaluate the Table of Contents  New in 2015 will be a Score Sheet Software Simulation addition which will change scoring

2014 PEN Score Sheet (1 of 2) Purpose: To document the process used to design, build, and test the robot (30 Points) Possible Points Score DESIGN PROCESS (15 Points)  Implementation of the Engineering Design Process Evidence that the engineering process was effectively used. 25 Comments:  Brainstorming Approaches How well organized and productive was the brainstorming approach used and documented 25 Comments:  Analytical Evaluation of Design Alternatives Use of analytical and mathematical skills in deciding upon and implementing design alternatives 25 Comments:  Offensive and Defensive Evaluation Analysis of gaming strategies and design elements to achieve goals 25 Comments:  Safety Evidence that safety training occurred and safe practices were followed to prevent students’ misuse of tools and other devices/equipment that may result in personal injury or damage to property 25 Comments:  Support Documentation CAD/other drawings, photos, team organization, meeting minutes, test results, etc. that support the main document 25 Comments: Page 16

2014 PEN Score Sheet (2 of 2) RESEARCH PAPER (4 Points) ▪ Correlation between game and how the science/technology is being used at a company/industry/research lab in the team’s state or region 10 Comments: ▪ Any related information of game theme, such as history, famous inventor(s), or major milestones. 10 Comments: ▪ Creativity in linking game theme to appropriately related science content10 Comments: ▪ Proper use of grammar and composition throughout paper, citations of sources used to gather information for paper, stayed within 2-5 page limit 10 Comments: OVERALL QUALITY AND COMPLETENESS OF NOTEBOOK (11 Points)  Submission of completed Team Demographics Form 20  Organization and appearance: Table of contents, summary, page numbers, discussion of evaluation points, linkage to appendices. 30  Adherence to specifications: Standard binder, business font no smaller than 12 pt., double-spaced (single spaced ok in tables and outlines), 30 one-sided page limit for main section, 20 double-sided page limit for appendices, 1” margins, required cover information. 30  Quality of content : Well written descriptions, clear photo labels, lack of extraneous material, etc. 30 Total300 ÷10 Final score:30 Page 17

Table of Contents Examples EXAMPLE 1 – Wichita Homeschool Introduction Research Paper Implementation of the Engineering Process Stage 1 – Gather Requirements Stage 3 – Preliminary Design Stage 3 – Final Design and Construction Stage 4 – Test and Evaluation Brainstorming Approaches Analytical Evaluation of Design Alternatives Offensive and Defensive Evaluation Design Creativity Summary Support Documentation – Appendices - EXAMPLE 1 – Wichita Homeschool Introduction Research Paper Implementation of the Engineering Process Stage 1 – Gather Requirements Stage 3 – Preliminary Design Stage 3 – Final Design and Construction Stage 4 – Test and Evaluation Brainstorming Approaches Analytical Evaluation of Design Alternatives Offensive and Defensive Evaluation Design Creativity Summary Support Documentation – Appendices - EXAMPLE 2 – STEM Academy Executive Summary 2. Design Process 2.1 Problem Statement 2.2 Overview of Engineering Design Process 2.3 Brainstorming 2.4 Strategy Evaluation 2.5 Robot Design 2.6 Mathematical Analysis 2.7 Programming 2.8 Robot Integration &Testing 3. Team Organization & Meeting Minutes 4. Safety 5. Research Paper 6. Appendix EXAMPLE 2 – STEM Academy Executive Summary 2. Design Process 2.1 Problem Statement 2.2 Overview of Engineering Design Process 2.3 Brainstorming 2.4 Strategy Evaluation 2.5 Robot Design 2.6 Mathematical Analysis 2.7 Programming 2.8 Robot Integration &Testing 3. Team Organization & Meeting Minutes 4. Safety 5. Research Paper 6. Appendix Page 18

PEN Judging Exercise  Review the Brainstorming Approaches in the 2009 Project Engineering Notebook submitted by Wichita Home School  Use the 2014 PEN Score Sheet – Design Approach - Brainstorming Approaches  Use the 2014 Suggested Rubric on next page Page 19

Scoring Brainstorming Approaches   2014 Notebook Score Sheet:   How well organized and productive was the brainstorming approach used and documented?   2014 Suggested Rubric:   : Approach is explicitly identified. Organization and productivity are obvious. Explanation is thorough.   : Approach is identified. Organization and productivity are discernible. There is some explanation.   : Approach is not identified. There is some discussion of brainstorming.   : Discussion of approach is minimal.   1 - 5: You can tell there were ideas generated.   0: No discernible brainstorming. Page 20

The BEST Award Page 21 The BEST Award competition is evaluated by judges using score sheets using the following distribution of points:  Project Engineering Notebook30 pts Project Engineering Notebook Project Engineering Notebook  Marketing Presentation 25 pts Marketing Presentation Marketing Presentation  Team Exhibit and Interview20 pts Team Exhibit and Interview Team Exhibit and Interview  Spirit and Sportsmanship 10 pts Spirit and Sportsmanship Spirit and Sportsmanship  Robot Performance 15 pts  TOTAL 100 pts

The BEST Award…  Presented to the team that best embodies the concept of Boosting Engineering, Science and Technology  Inclusiveness, Diversity of participation  Use of the Engineering Process, Creativity  Sportsmanship, Teamwork  Positive attitude & enthusiasm  School and community involvement Page 22

Important Deadline  Participation in the BEST Award Competition is optional…  Sign up for BEST Award and Marketing Presentation (& FR BEST Exhibit) by Friday, September 25.  RM BEST Linda Scott: or  FR BEST Stephanie Mann: Page 23

… was discussed in detail above! Page 24 BEST Award Project Engineering Notebook

25 BEST Award Marketing Presentation - Purpose/Evaluation   The Marketing Team should view themselves as:   Employees of a “company” that is marketing their “product” (robot) to potential buyers/investors (judges).   An integral part of the engineering team that has designed a specialized robot.   Marketing Presentation provides information about:   Their Robotics Company and the engineering team involved in the design and construction of the product   Why their product is the best one on the market that can complete the assigned task.   Potential buyers/investors evaluate:   The company’s demographics, budget, and operations   The company’s design and manufacturing process   Marketing strategies to promote the product   The company's use of technological resources to accomplish the task. Page 25

BEST Award – Exhibit & Interviews Page 28

Exhibit & Interview Purpose  To creatively communicate the following information through a display and discussion with judges:  An understanding of the game theme  Demonstration of how the team has promoted BEST in the school and community  HINT: The stellar teams at Regionals talked the judges through the score sheet in order Page 27

Exhibit & Interview Process  Judges will visit table exhibits of each BEST Award team on Game Day  RM BEST 9:00 am - 1:00 pm and FR BEST 8:00 am – noon  Teams will be visited by several judges at their exhibit  Interviews last 30 minutes  Each team will be given a 30 minute “appointment” for judging and interviews. Page 28

BEST Award – Evaluation of Team Spirit  Display of vigor and enthusiasm  Use of signs, posters, t- shirts, props, etc.  Cheerleaders, mascots, costumes, bands, etc.  Band limited to maximum of 10 instruments  Bands play ONLY during team’s 3-minute round  No powered instruments, sirens, air-horns, etc.  Helping other teams in need  Conduct and attitude considered befitting participation in sporting competitions  Grace in winning or losing  Evidence that students (not adults) are the robot creators, builders, pit crew  Evidence of community involvement (e.g., community supporters present on Game Day) Page 29

Judging Spirit & Sportsmanship  Will occur throughout Game Day  Spirit promoted by the team during robot competition  Team’s conduct throughout the day  Seating area  Table display area  Game floor  Pit area Page 30

BEST Award – Robot Performance Page 31  Based on scores during the seeding competition:  Team finishes in top 20%15 pts.  Team finishes in top 40%12 pts.  Team finishes in top 60%9 pts.  Team finishes in top 80%6 pts.  Team scores any points3 pts.  Team unable to score any points0 pts.