Welcome Audio – toggle on the check mark next to your name [1] if you can hear the audio. Microphone or Chat – introduce yourself to the group via microphone or chat box as you enter the room. Press and hold the TALK button [2] while speaking. Assistance – contact EITS at or send Robin Lunsford a private chat. 1 2

Take Note!  The ‘Ctrl’ key opens your mic. So, be careful when multi- tasking.  The ‘Ctrl’ option for the Talk Hot Key can be changed.

Today’s Topics Why we report What to report/When to report GaCounts 3.0 Help Screens Impersonation Collaborator’s Media Produced & Distributed

Accountability The state of being liable or answerable Responsibility to someone or for some activity An obligation or willingness to accept responsibility or to account for one’s actions

Accountability = Collecting Data Why is it important?  CSREES/AREERA USDA Federal Report of Accomplishments  State budget request to OPB  Programs and attendance to UGA  Specialized Reports  Programming data for you

Types of Data Outputs  Quantity – GaCounts 3.0 Outcomes  Results - Evaluations Impact  Significance – Impact Statements

GaCounts – What to Report (The Minimum Requirements!) All Educational Activities  Standard Educational Programs  Presentations  4-H Camps & Conferences  Events  Media Produced Summary Reports  Office Consulting  Media Distributed  On-site Consulting  Club Meetings

When to Report As soon as possible after the event Preferably weekly Official Deadline – the 10 th of the following month

Helpful Tips Report major program activities as soon as possible. Create a date & time on your calendar to update GaCounts. Take advantage of summary reports. Use a program sign in sheet, office communication log, calendar and other tools. Negotiate who will enter report and add collaborators before the event begins. GaCounts 3.0 help page &

Open the GaCounts help menu in a separate window.

What does it mean to allow “impersonation”? Raise your hand when you find the answer.

How many report types are there? Raise your hand when you find the answer.

You are reporting your DPA. Do you select your county or the county of the event? Raise your hand when you find the answer.

Impersonation Permission If you are not entering your information directly, you need to give impersonation permission to the person entering your data.  Preferences  Manage Impersonation Permissions  Add Permissions

Collaborators Adding  After successfully submitting a report, click on edit (located next to Collaborators).  Then choose the collaborator from the 'Add a Collaborator' drop down.  After name is selected hit submit changes and the collaborator will be entered. Who With...  Agents  FACS State Faculty What about CAES State Faculty?

Collaborator’s Data Entry You will have a notice on the GaCounts Homepage

Collaborator’s Data Role Enter Your Plan of Work linkage Enter Your total contacts (program total will be provided) Enter Your Teaching Hours Enter Your Lecture Title

Media Produced The method to record the development of educational materials. If you select this report type, you will be asked to include citation text that identifies your role in developing this material. If you produced and distributed materials, please select both report types.

Questions?

Robin Lunsford Marcie Simpson Phone: